April 8, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in Room 1 at Chilhowie Middle School, 1160 East Lee Highway, Chilhowie, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Ryan, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Ryan, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Sugar Grove Combined School had the highest attendance percentage in the elementary school category for the month of March. Jennifer Sayers, teacher at Sugar Grove Combined School, introduced Levi Testerman, a kindergartener, and Katlyn Davidson, an eighth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of March. Sam Blevins, Principal of Chilhowie Middle School, introduced Tori Tomlinson, a seventh grader, and Taylor Gilbert, a seventh grader, for representing Chilhowie Middle School's seventh grade undefeated girls basketball team. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of March. Mike Sturgill, Principal of Chilhowie High School, introduced Mark Halsey, girls' basketball coach at Chilhowie High School, who introduced Danielle Catron, an eleventh grader, and shared her many accomplishments as a basketball player for Chilhowie High School. Mike Sturgill introduced Anita Caudill, administrative assistant at Chilhowie High School. Mrs. Caudill will be retiring after thirty years of service with the school system. The school received a certificate and will be retaining the flag from last month.

Northwood Middle School had the most improved attendance percentage for the month of March. Tim Duncan, Principal of Northwood Middle School, introduced Abby Seidel, a seventh grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Tim Duncan, Principal of Northwood Middle School, introduced Thomas Dickerson, an eighth grader, for being selected as a good citizen for the month of March at Northwood Middle School. Also selected was Lexi Woodward, a sixth grader, who could not be present.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of March 2013, fiscal year 2013.

Dr. Robinson shared information about a summer administrative retreat to be sponsored by the School Turnaround Program and will be held at the University of Virginia Darden School of Business, Charlottesville, Virginia.

Dr. Robinson reviewed the Virginia Highlands Community College Dual Enrollment Contract and Articulation Agreement.

Dr. Robinson provided an update on the draft Comprehensive Plan for 2013-2020.

Dr. Cassell provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

Dr. Robinson shared information about the VSBA School Law Conference to be held June 7, 2013 at the Charlottesville Omni.

Dr. Robinson reminded the Board that the 2013 VSBA Southwest Regional Forum would be May 9, 2013 at the Bristol Virginia Public Schools Administration Office.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Dick Ryan congratulated Mr. Veselik on a recent article in the Smyth County News & Messenger.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policy additions and/or changes (first reading):

Damon Mazoff, Director of Support Services, presented meal price increases as required by the USDA for compliance with the federal meals program to be effective for the 2013-2014 school year. On motion by Mr. Ryan, seconded by Ms. Sneed, by 6-1 vote, the Board approved the increases as presented.

The Board considered switching from the Café Prepay program to the mySchoolBucks program as presented by Mr. Mazoff. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving the Local Special Education Annual Plan for the 2013-2014 school year. On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, plan was approved.

The Board considered approving the Special Education Advisory Committee. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the committee was approved.

The Board considered renewing health insurance with The Local Choice with the changes presented. On motion by Mr. Buchanan, seconded by Mr. Ryan, by 7-0 vote, this was approved.

Dr. Robinson presented a PowerPoint Presentation on the 2013-2014 Smyth County School Board Budget. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the Board adopted the budget contingent upon revenue projections.

The Board considered approving the Construction and Textbook Fund budgets for 2013-2014. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the budgets were approved.

The Board considered adding Art History I and Art History II to the Program of Studies. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered continued participation in the following programs:

On motion by Mr. Ryan, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered a called meeting for Wednesday, April 24, 2013 at 5:00 P.M. On motion by Mrs. Williams, seconded by Ms. Sneed, by 7-0 vote, the called meeting was approved.

The Board considered moving the lunch meeting on Wednesday, May 8, 2013 to Thursday, May 9, 2013 at noon at Marion Middle School. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following retirements:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board transferred Beth Tiller from math teacher at Chilhowie High School to Speech-Language Therapist at Oak Point Elementary School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board hired Tessie Hughes as cafeteria manager at Marion Senior High School

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.