Minutes of the April 9, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia, and the discussion or consideration of the investment of public funds where competition or bargaining is involved where, if made public initially, the financial interest of the governmental unit would be adversely affected as authorized by § 2.2-3711(A)(6) of the Code of Virginia.

On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

None

PUBLIC COMMENT

Joe Robinson, a parent, expressed his concerns about the regional track meet being held in Roanoke at the same time as Marion Senior High School's graduation.

SUPERINTENDENT'S REPORT

Dr. Robinson provided an update from the Budget Committee's meeting held on April 2, 2012.

Dr. Robinson provided an update on facilities.

DISCUSSION TOPICS

Dr. Robinson shared information about the VSBA School Law Conference to be held June 1, 2012 at the Charlottesville Omni.

Dr. Robinson shared that the VSBA Legislative Positions Committee would begin its annual task of considering changes or additions to the VSBA Legislative Positions.

Sam Blevins, Principal of Chilhowie Middle School, presented a proposed master schedule change primarily for the eighth grade in which a modified block schedule will be used. On motion by Mr. Catron, seconded by Mr. Ryan, by 7-0 vote, the schedule change was approved.

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of March 2012, fiscal year 2012.

Allen Asbury, Project Manager, provided an update on the renovation at Marion Primary School and the construction of the new elementary school.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Several board members expressed their concerns about the conflict of graduation at Marion Senior High School and the regional track meet in Roanoke being scheduled for the same date and time.

Megan Robinson, a senior at Marion Senior High School, spoke about her feelings of having to pick between participating in the track meet or graduation.

Dr. Robinson will follow up with the principal at Marion Senior High School to consider whether there are possible solutions to the problem.

Ms. Sneed thanked Dan Kegley for his support in attending school board meetings and reporting of school board events in the Smyth County News & Messenger.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policy additions and/or changes for approval (first reading):

Mr. Tom David, CEO of Cavitronix, presented a proposal to allow his company to install a unit at Sugar Grove Combined School that allows a 7-15 percent savings in heating oil use and reduces emissions. In addition, they will donate one to the Smyth Career & Technology Center to be used as a teaching tool. There will be no cost to Smyth County Schools. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the proposal was approved.

Mr. Shane Goodpasture, Spanish teacher at Marion Senior High School, presented a request to take Spanish students on a twelve-day trip to England, France, and Spain in the Summer of 2013. Jenni Williams, Global Education Coordinator, EF Education First, was also present to answer questions about the travel agency's planning of the trip. Mr. Choate requested that Chilhowie High School and Northwood High School be contacted to see if they had an interest in their Spanish students participating in the trip. On motion by Mr. Veselik, seconded by Ms. Sneed, by 6-1 vote, the field trip was approved.

The Board considered approving the Career and Technical Education (CTE) Local Plan for the 2012-2013 school year. On motion by Mrs. Williams, seconded by Mr. Catron, by 7-0 vote, the plan was approved.

The Board considered approving a school naming process for the new elementary school and for the renaming of Marion Primary School. On motion by Mr. Veselik, seconded by Mr. Ryan, by 7-0 vote, the process was approved.

The Board considered approving a budget transfer within the fiscal year 2012 budget in the amount of $151,042.00 from Category 66000: Capital Outlay to Category 67000: Debt Service for the purpose of paying an interest payment on the Smyth County General Obligation Public Improvement Bonds, Series 2011B for school construction. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the transfer was approved.

The Board considered bids for the Stage Street realignment at Marion Primary School. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the lowest bid from D & D Contractors, Inc. in the amount of $15,325.00 was approved.

The Board considered a bid for steam lines replacement at Marion Senior High School. On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the bid from Professional Industrial Welding, Inc. in the amount of $22,846.00 was approved.

Due to the cost, Dr. Robinson requested for the Board not to approve a bid for the Marion bus parking area. He would like the Board's approval to negotiate with the lowest bidder (D & D Contractors, Inc.) on a smaller scope and lower price. On motion by Mr. Veselik, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered approving temporary construction easements for the emergency egress road at the new elementary school. On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, this was approved. The Board also approved for the superintendent and chairman to make any necessary adjustments to either easement if requested by either party.

The Board considered a called meeting for April 2012. On motion by Ms. Sneed, seconded by Mr. Buchanan, by 7-0 vote, the Board approved a called meeting for Tuesday, April 24, 2012 at 5:00 P.M.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board accepted the following retirements:

On motion by Ms. Sneed, seconded by Mr. Ryan, by 7-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board hired Adam Holmes as full-time custodian at Northwood High School.

On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, the Board hired Jason Dean as assistant track coach at Marion Senior High School.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.