Minutes of the April 10, 2007 Smyth County School Board Budget Public Hearing

Marion, Virginia

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Hall called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Laura Hall, Roger Nipper, Susan Sneed, Charles Doane, Jerry Catron, and Kimberly Clark. Jesse Choate was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mrs. Clark, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0. Mr. Choate was absent.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the agenda was removed from the consent agenda and amended as follows: add item VI. B. Facility Study; item IX. K. Consider granting conditional approval for Saltville Rescue Squad to build a Helipad on the NMS/RVES Campus be tabled to the May regular school board meeting; and item IX. N. changed to continue this meeting to Monday, April 23, 2007, instead of Thursday, April 19, 2007.

CONSENT AGENDA

On motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, the following was approved.

Dr. Robinson proposed that in the future field trip requests would become a part of the consent agenda. There was a general consensus of the board for the field trips to be added to the consent agenda.

INFORMATIONAL REPORTS

The board received information on the Smyth County 2007 4-H Presentation Contest winners.

The board received a list of the 2007 School 4-H Share-The-Fund winners.

PRESENTATIONS/RECOGNITIONS

Northwood Middle School had the highest attendance percentage in the middle school category for the month of March. Jeff Comer, Principal of Northwood Middle School, introduced Zak Waddle, a seventh grader, for having perfect attendance since kindergarten, and he introduced members of the Northwood Middle School's Destination Imagination Team. They received a certificate and the flag to fly at the school.

Marion Intermediate School had the highest attendance percentage in the elementary category for the month of March. Steve Miller, Principal of Marion Intermediate School, introduced Ashton Arnett, a fifth grader, for having perfect attendance. They received a certificate and the flag to fly at the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of March. Sam Blevins, Assistant Principal of Chilhowie High School, introduced Justin Legg, a twelfth grader, Leah Blevins, a twelfth grader, and Caitlyn Hayes, an eleventh grader, for placing all-state in chorus. They received a certificate and will be retaining the flag from last month.

Marion Middle School was the winner of the Most Improved Attendance category for the month of March. Kyle Rhodes, Principal of Marion Middle School, introduced Andrea Myers, a sixth grader, for having perfect attendance, and she is a straight "A" student. She most recently was the student participant in the school's "Deal or No Deal" Bullying Prevention assembly. They received a certificate and the flag to fly at the school.

There were no other students or staff present to be recognized for outstanding accomplishments.

Mrs. Hall reminded the board to check the schools' web sites for scheduled activities and visit schools whenever possible.

PUBLIC COMMENT

No citizens were present to speak during public comment.

SUPERINTENDENT'S REPORT

Elizabeth Ballard, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures for the month of March, 2007, fiscal year 2006-2007.

Dr. Robinson updated the board on the Facility Study. The new due date for the Facility RFP is Friday, June 1, 2007.

DISCUSSION TOPICS

The board discussed the 2007 VSBA School Law Conference to be held on Friday, June 1, 2007, in Charlottesville, Virginia.

Dr. Robinson updated the board on the 2007-2008 school board budget.

The board made plans for the VSBA Southwest Regional Forum to be held on Tuesday, April 24, 2007, at the Smyth Career and Technology Center. The Regional Forum will begin at 5:00 P.M.

QUESTIONS FROM BOARD MEMBERS

There were no questions from any of the board members.

ACTION ITEMS - (MOTION REQUIRED)

The board considered schedules for high school baccalaureates. The schedules are as follows:

Chilhowie High SchoolSunday, June 3, 2007, at 2:00 P.M., Location to be announced
Marion Senior High SchoolSunday, June 3, 2007, at 2:00 P.M., Marion Baptist Church
Northwood High SchoolSunday, June 3, 2007, at 7:00 P.M., Madam Russell United Methodist Church

The board considered schedules for high school graduations. On motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, the graduation schedules were approved as follows:

Alternative EducationThursday, May 24, 2007, at 7:00 P.M., Marion Senior High School Auditorium
Chilhowie High SchoolFriday, June 8, 2007, at 6:00 P.M., CHS Athletic Field - (Rain-auditorium)
Marion Senior High SchoolSaturday, June 9, 2007, at 10:00 A.M., MSHS Athletic Field - (Rain-auditorium)
Northwood High SchoolThursday, June 7, 2007, at 6:00 P.M., NHS Gym
Smyth Career & Technology CenterTuesday, June 5, 2007, at 6:00 P.M., CHS Auditorium

The board considered a meeting on Thursday, June 28, 2007, to close-out the 2006-2007 fiscal year. On motion by Ms. Sneed, seconded by Mrs. Clark, by 6-0 vote, the meeting date was approved.

The board considered a request from Marion Middle School for a field trip to Abingdon to see the movie The Last Mimzy, in connection with the language arts SOLs. The date is Friday, April 13, 2007. The trip is to replace a previously approved field trip to the Barter Theatre. On motion by Ms. Sneed, seconded by Mr. Nipper, by 6-0 vote, the field trip request was approved.

The board considered two requests from Sugar Grove Combined School for field trips:

The Southwestern Virginia Mental Health Institute is requesting one school bus and one bus driver for their Fourth Annual Southwestern Virginia Mental Health Walk at Emory and Henry College on Saturday, April 14, 2007, from 8:00 A.M. to 5:00 P.M. On motion by Mr. Nipper, seconded by Mr. Catron, by 6-0 vote, the request was approved.

The board considered a request from Virginia Highlands Community College for the use of one school bus and one bus driver for June 11 - July 12, 2007, for Virginia Highlands Community College Summer Upward Bound 2007 on Campus Program. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the request was approved.

The board considered a request from Rich Valley Elementary School for a field trip to Virginia City, located in Wythe County, in support of the fifth grade history and science SOL's. On motion by Mr. Nipper, seconded by Ms. Sneed, by 6-0 vote, the request was approved.

The board considered a request for financial help in sending Destination Imagination Teams from Marion Senior High School (1), Northwood Middle School (1), and Saltville Elementary School (1) to state competition in Charlottesville, Virginia, on Friday April 13, 2007, through Sunday, April 15, 2007. On motion by Mrs. Clark, seconded by Mr. Catron, by 6-0 vote, the board will cover one-half the cost.

The board considered changing policy 2.01 from Constitutional/Statutory Basis to School Division Legal Status (second reading); and the board considered changing policy 2.02 from Official Title and Authority to School Board Legal Status (second reading). On motion by Mr. Catron, seconded by Mrs. Clark, by 6-0 vote, the policies were approved.

The board considered revising policy 6.45: Grade Scale (second reading). On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the revised policy was approved.

The board considered bids for a new truck for transportation as presented by Dr. Robinson. On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the board approved the bid from Family Ford of Marion for a Ford F150 4x4 for $20,902.00 as recommended by the superintendent.

The board considered the Local Special Education Annual Plan and Report for 2007-2008 as presented by Gary Collins, Director of Special Education. On motion by Ms. Sneed, seconded by Mrs. Clark, by 6-0 vote, the plan was approved.

CLOSED SESSION ITEMS

On motion by Mrs. Clark, seconded by Mr. Catron, by 6-0 vote, the board accepted the following retirements:

On motion by Mrs. Clark, seconded by Ms. Sneed, by 6-0 vote, the board accepted the following resignations:

On motion by Mrs. Clark, seconded by Mr. Catron, by 6-0 vote, the board approved the following transfers:

On motion by Mrs. Clark, seconded by Ms. Sneed, by 6-0 vote, the board hired Sandra Hoffman as a part-time cafeteria worker at Rich Valley Elementary School, effective April 11, 2007, to replace Michelle Delp.

On motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, the board hired Angela Repass as an instructional aide at Rich Valley Elementary School, effective April 25, 2007, to replace Valerie Nutter.

On motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, the board hired the following as recommended by the superintendent:

On motion by Mrs. Clark, seconded by Ms. Sneed, by 6-0 vote, the board hired Karen D. Blevins as a part-time custodian at the TAP Center, effective April 11, 2007, to replace only the TAP portion of Monica Perkins' contract.

On motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, the board approved up to twelve weeks of unpaid Family Medical Leave to Elizabeth M. Gailliot, effective immediately.

The board considered continuing the meeting until Monday, April 23, 2007, at 5:00 P.M., to consider bids for security cameras, NMS HVAC projects, and possible closed session to discuss personnel. On motion by Mrs. Clark, seconded by Ms. Sneed, by 6-0 vote, the board will continue this meeting on Monday, April 23, 2007, at 5:00 P.M. This will be prior to the joint Public Hearing meeting with the Smyth County Board of Supervisors to begin at 6:00 P.M.