April 10, 2017 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., at Atkins Elementary School, 5903 Lee Hwy, Atkins, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Jesse Choate, Paul Grinstead, Susan Williams, Todd Williams, and Bill Veselik. Wayne Carter arrived as closed session was about to begin.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel – Retirements, resignations, transfers, hired, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia; and discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student, as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

Dr. Carter thanked Atkins Elementary School and Gary Roberts, Principal, for hosting the April Board meeting.

Attendance awards for March 2017 were presented to Marion Elementary School, Northwood Middle School, and Chilhowie High School.

PUBLIC COMMENT

There were no comments during public comment time.

SUPERINTENDENT’S REPORT

Dr. Carter reviewed revenue, expenditure, and cash flow figures for the month of March 2017.

Dr. Carter discussed the 2017 STEM Competition Team Grant Initiative. The $10,000.00 grant award will be divided equally between Marion Senior High School and Northwood High School in order to establish after-school STEM competition teams.

Dr. Cole Spencer, Director of Human Resources, provided an update from the Insurance Committee. A 22.7% increase in premiums will go into effect for the 2017-2018 coverage period. The Committee has decided to drop the current 250 deductible plan and move forward with 500/1000/high deductible plans. He assured the Board members that every alternate avenue has been pursued and that this was the only feasible option for both the employees and the Board. Dr. Spencer is currently in the process of presenting the plans and information to all employees throughout the county.

Dr. Carter presented to the Board the Smyth County Financial Statements as of June 30, 2016. He discussed the single finding related to Smyth County Schools and encouraged the Board members to review the document.

Dr. Carter provided an update on the Teach It, Learn It, Live It and Stepping Out Summer Camp. The curriculum will be implemented at the elementary school level and the summer camp will be free of charge for children in 4th and 5th grades. The camp will be held during weeks in June and July at the Lutheran Camp located near Hungry Mother State Park. Additional information will be provided to schools and the media in the near future.

Dr. Carter provided an update on facilities.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan commended on the recent state archery competition and made members aware that there are currently fundraisers underway to assist with the expenses the students will incur when competing in the upcoming national competition.

ACTION ITEMS – (MOTION REQUIRED)

The Board considered deleting the following policies:

On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 7-0 vote, the poliies were deleted.

The Board considered approving the 21st Century Community Learning Center Grant application for Saltville Elementary School. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the grant application was approved.

The Board considered approving The Local Choice renewal. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the renewal was approved.

The Board considered approving the Local Plan for Career and Technical Education Perkins Funds grant for 2017-2018. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 7-0 vote, the plan was approved.

The Board considered approving a bid for asphalt repair services. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 7-0 vote, the bid from Teater’s Trucking was approved.

The Board considered scheduling a Budget Committee meeting on April 24, 2017 at 4 p.m. On motion by Mrs. Williams, seconded by Dr. Grinstead, by 7-0 vote, the meeting was scheduled.

CLOSED SESSION ITEMS – (MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following retirements:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following transfer:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following hire, as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following extracurricular resignation:

  • Monica Johnson as girls track coach at Chilhowie Middle School.
  • On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following extracurricular hire:

    ADJOURN

    On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the meeting was adjourned.