Minutes of the April 11th, 2005 meeting of the Smyth County School Board, as approved by the School Board at its May 9th, 2005 meeting

Marion, Virginia
April 11, 2005

The Smyth County School Board met today with all members present. Mr. Catron, Vice-chairman, presided until Mr. Choate arrived.

On motion by Mrs. Clark, seconded by Mrs. Hall, the board voted unanimously to approve the minutes from the March 14, March 17, March 21, March 29, and March 31, 2005, meetings as presented.

On motion by Mrs. Clark, seconded by Mr. Nipper, the board voted unanimously to approve the agenda after adding 14.b. Consider a request for financial help in sending a Destination Imagination Team from Northwood Middle School to state competition in Richmond on April 15-17, 2005.

No citizens came to the meeting to be heard.

Marion Intermediate School had the highest attendance percentage in the elementary category for the month of March. Patty Warren, Assistant Principal of Marion Intermediate School, introduced Katie McCarty, a third grader, for having perfect attendance. The school received a certificate and a flag to fly at the school.

Kyle Rhodes, Principal of Marion Middle School, introduced Eric Bane, a seventh grader, for having perfect attendance. Marion Middle School had the highest attendance percentage in the middle school category. The school received a certificate and a flag to fly at the school.

Chilhowie High School had the highest attendance percentage in the high school category. Steve Reedy, Principal of Chilhowie High School, introduced Marcus Lomans, a twelfth grader, for only missing one day of school in four years of high school at Chilhowie. The school received a certificate and will be retaining the flag from last month.

Atkins Elementary School had the most improved attendance percentage for the month of March. Wayne Trivette, Principal of Atkins Elementary School, accepted the certificate and flag on behalf of the students and faculty.

Ed Worley, Director of Vocational Education, reported on the Career and Technical Education Funds Annual Plan for the 2005-2006 school year in the amount of $102,076.00. Adoption of the plan will be considered at the May board meeting.

The board received schedules for the high school baccalaureates. The schedules are as follows as recommended by the principals:

The board received schedules for the high school graduations. The schedules are as follows as recommended by the principals:

Mr. Sullivan reported that the last teaching day would be Wednesday, June 8, 2005.

The board considered bids for Marion Senior High School's heating system for the auditorium. On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to accept the lowest bid in the amount of $23,250.00 from R & M Heating and Cooling, Inc., Marion, Virginia, as recommended by Sam Musick, Director of Maintenance.

Mr. Sullivan updated the board on the 2005-2006 school board budget.

On motion by Ms. Sneed, seconded by Mr. Doane, the board voted unanimously to adopt the Salary Scales/Ranges for Smyth County Schools for 2005-2006 with the additional corrections discussed by the board.

Mr. Choate arrived at 6:30 P.M. and chaired the rest of the meeting.

On motion by Mr. Nipper, seconded by Mr. Catron, the board voted unanimously to approve the revised 5.40 Sick Leave Policy with one additional correction discussed by the board. The revised policy will allow unlimited sick leave accumulation for all employees effective July 1, 2005.

Mr. Sullivan reported on the joint budget committee meeting held on Wednesday, April 6, 2005, at 1:00 P.M. The public hearing for the school board budget is scheduled for Wednesday, April 20, 2005, at 5:00 P.M.

The board considered amendments to the 2004-2005 school board budget. On motion by Mr. Doane, seconded by Mr. Catron, the board voted unanimously to approve the amendments totaling $218,706.78 as presented by the superintendent.

The board considered the status of the lease agreement between the Middle Fork Child Care Center and the Smyth County School Board. On motion by Mr. Catron, seconded by Ms. Sneed, the board voted unanimously to terminate the lease agreement as of June 30, 2005, as recommended by the superintendent.

The board considered the status of the lease agreement between the Mountain Community Action Program and the Smyth County School Board. The board requested for the superintendent to check on the insurance coverage for this building. A decision on this agreement was tabled until the May meeting.

The board considered a revision of a first grade field trip request from Marion Primary School to substitute a trip to a Super Scientific Circus at Radford University on Thursday, April 28, 2005, for a previously scheduled trip to Bristol Theatre. On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve the request.

The board considered a trip request from Highlands Tech Prep Consortium for this year's Technology Career Day at Virginia Highlands Community College on Saturday, April 23, 2005, from 8:00 A.M. to 3:30 P.M. They would be using two or possibly three buses to transport students from Smyth County middle schools. On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve the request.

On motion by Mrs. Clark, seconded by Mrs. Hall, the board voted unanimously to fund one-half the cost to send a Destination Imagination Team from Marion Middle School to state competition in Richmond on April 15-16, 2005, and to fund one-half the cost to send a Destination Imagination Team from Northwood Middle School to state competition in Richmond on April 15-17, 2005.

The board considered a revision to school board policy 4.13 Overtime Work/Compensation as presented by Rick Blevins, Director of Human Resources and Auxiliary Services. On motion by Mr. Doane, seconded by Mr. Nipper, the board voted unanimously to approve the recommended change to this policy effective July 1, 2005.

On motion by Mrs. Clark, seconded by Ms. Sneed, the board voted unanimously to approve a policy revision to 3.22 Selling, Soliciting, Advertising as recommended with one change discussed by the board. The new policy will be in effect July 1, 2005.

On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to approve a recommended policy change to 5.51 Compensation for Substitute Personnel to become effective July 1, 2005.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve a recommended policy addition to Section 5.15 Reprimand, Suspension, Demotion or Dismissal and to use the new Procedure for Adjusting Grievances, dated March 27, 2002, provided by the Virginia Department of Education.

On motion by Ms. Sneed, seconded by Mr. Doane, the board voted unanimously to adopt the 2004-2010 Comprehensive Six-Year Improvement Plan with one addition to the Special Education Assessment of Objectives 11.1. This addition would read: Regular education teachers will be provided training, generated by the central office, prior to participation in inclusion classes.

Rick Blevins, Director of Human Resources and Auxiliary Services, reviewed information concerning the Employee Health Insurance Committee for the 2005-2006 school year.

Mr. Sullivan reviewed revenue, expenditures, and cash flow figures through the month of March, 2005.

The board made plans to attend the Southwest Regional VSBA meeting in Galax on Tuesday, April 26, 2005.

Mr. Sullivan reminded the board that the next regular school board meeting would be held at Northwood Middle School in the cafeteria at 6:00 P.M., on Monday, May 9, 2005. This change in meeting place has been advertised.

Laura Hall reported on recent VSBA meetings she had attended.

Mr. Choate recognized and congratulated Mrs. Hall for being selected as the Virginia Parent of the Year for Gifted. He invited board members to attend the General Session for the VAG conference in Williamsburg where Mrs. Hall will be recognized.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve the March payroll, paid March 31, 2005, checks #47381-47556.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve and pay current invoices in the amount of $436,339.75 from the County School Operating Fund, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve and pay current invoices in the amount of $242,700.00 from the County School Debt and Capital Outlay Fund, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to approve invoices for utility payments made prior to the April 11, 2005, school board meeting in the amount of $62,925.47 from the County School Operating Fund, the same to be listed in the March warrant register.

On motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to approve payments for textbooks to publishers in the amount of $1,522.92 with inventory reports for March 17, 2005.

Pursuant to 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Doane, seconded by Mrs. Clark, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mrs. Clark, seconded by Ms. Sneed, the board voted to return to the open meeting. The motion passed with six ayes and one nay.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7 Nays: 0

On motion by Mrs. Clark, seconded by Mrs. Hall, the board voted unanimously to approve the following personnel issues as recommended by the superintendent:

  1. Hire Matthew Hanshew as the junior varsity girls' assistant softball coach at Marion Senior High School;
  2. Hire Mona D. Greer as a school nutrition assistant at Marion Middle School;
  3. Hire Kathy S. Ashby as a school nutrition assistant at Marion Middle School;
  4. Transfer Toni Yates from first grade at Rich Valley Elementary School to librarian for the 2005-2006 school year;
  5. Transfer Karen DeBusk from Pre-K at Sugar Grove Combined School to first grade at Rich Valley Elementary School for the 2005-2006 school year;
  6. Accept the resignation of Alan McGhee, custodian at Chilhowie High School, as of June 10, 2005;
  7. Accept the resignation of Avery Nipper, Math Teacher at Marion Senior High School, effective at the end of the school year; and
  8. Accept the resignation of Kimberly Wright, English Teacher at Chilhowie High School, effective at the end of the school year.

On motion by Mr. Catron, seconded by Ms. Sneed, the board voted unanimously to adjourn the meeting.