Minutes of the April 11, 2011 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the library at Saltville Elementary School, 1013 East Main Street, Saltville, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone. He thanked Saltville Elementary School for hosting the school board meeting.

The roll was called by the clerk, and the following members were present: Jesse Choate, Susan Williams, Susan Sneed, Dick Ryan, and Jerry Catron. Jim Coulthard arrived at 5:30 P.M. Bill Veselik was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Ms. Sneed, seconded by Mrs. Williams, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, the discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia, and student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Catron, seconded by Ms. Sneed, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

Mr. Coulthard arrived after closed session had started and abstained from voting.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Chilhowie Elementary School had the highest attendance percentage in the elementary category for the month of March. Sanders Henderson, Assistant Principal of Chilhowie Elementary School, introduced Zoe Chapman, a third grader for having perfect attendance. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of March. Mike Davidson, Principal of Chilhowie Middle School, introduced Jessica Jones, an eighth grader, and Gage Prater, an eighth grader, for having perfect attendance and being selected as the Court Jester at the Mardi Gras dance. They earned this title by raising money for charity. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of March. Mike Sturgill, Principal of Chilhowie High School, introduced Brenda Eller, Administrative Assistant at Chilhowie High School. Mrs. Eller will be retiring at the end of this school year. The school received a certificate and will be retaining the flag from last month.

Saltville Elementary School had the most improved attendance percentage for the month of March. Brenda Boone, Principal of Saltville Elementary School, introduced Annie Montgomery, a third grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Brenda Boone introduced Madison Patrick, a fifth grader, for winning first place in the DAR Contest.

Penny Jones, archery coach, introduced her team and told about some of their accomplishments.

Sue Davidson, a parent, introduced members of the Destination Imagination teams from Northwood High School and Saltville Elementary School and told about some of their accomplishments.

Tammy Johnson, Principal of Rich Valley Elementary School, shared information about Rich Valley Elementary School being selected to receive the 2011 Title I Distinguished School Award.

The Board moved to the gym to hear a presentation from the Northwood High School Band.

PUBLIC COMMENT

Stephen Marion, President of the Smyth County Education Association (SCEA), thanked the Board for allowing teachers professional leave to attend the VEA Convention in Roanoke, Virginia.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of March 2011, fiscal year 2011.

Dennis Carter, Director of Curriculum and Instruction, reviewed fall 2010 high school SOL scores.

DISCUSSION TOPICS

No items were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mr. Coulthard, by 6-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered deleting the following policies from the Old Policy Manual:

On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the policies were deleted.

The Board considered partnering with the Experience Works program as explained by Rick Blevins, Director of Human Resources. On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the Board approved entering into a contract with Experience Works.

The Board considered approving the 2011-2012 Career and Technical Education Perkins Grant. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the grant was approved.

Dennis Carter reviewed the Mentor Teacher Program (first reading).

The Board considered approving changes to the 2010-2011 school year calendar. On motion by Mr. Ryan, seconded by Mr. Catron, by 6-0 vote, the Board approved using bank time to make-up three days of school missed due to inclement weather. The last day of school will be Friday, June 10, 2011.

The Board considered approving the 2011-2012 Secondary Course Catalog portion of the High School Program of Studies. On motion by Mr. Coulthard, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving a two-year contract with iStation to provide online instructional services in English and mathematics for all elementary students and associated professional development for teachers to be paid for with Title I ARRA funds. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 6-0 vote, this was approved.

The Board considered a request for proposed additions or changes to the VSBA Legislative Positions.

The Board considered a reduction in the VSBA membership dues. The Board has a choice of a rebate check or credit to the 2012 VSBA dues. On motion by Mr. Ryan, seconded by Ms. Sneed, by 6-0 vote, the Board approved to receive credit to the 2012 VSBA dues.

The Board considered adoption of the Smyth County School Board Budget for 2011-2012 contingent upon revenue projections. On motion by Mr. Catron, seconded by Mr. Ryan, by 6-0 vote, the Board adopted the Smyth County School Board Budget for 2011-2012 contingent upon revenue projections.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 5-0 vote, the Board accepted the following retirements. Mr. Coulthard abstained.

On motion by Ms. Sneed, seconded by Mr. Catron, by 5-0 vote, the Board accepted the following resignations. Mr. Coulthard abstained.

On motion by Ms. Sneed, seconded by Mr. Catron, by 5-0 vote, the Board transferred Troy Pollard from assistant principal at Marion Senior High School to teacher at Marion Senior High School. Mr. Coulthard abstained.

On motion by Ms. Sneed, seconded by Mr. Ryan, by 5-0 vote, the Board hired Nova Calhoun as part-time food service worker at Chilhowie Elementary School. Mr. Coulthard abstained.

On motion by Ms. Sneed, seconded by Mr. Catron, by 5-0 vote, the Board hired the following in coaching/extracurricular positions. Mr. Coulthard abstained.

On motion by Ms. Sneed, seconded by Mr. Catron, by 5-0 vote, the Board approved a total of twelve work weeks of unpaid Family Medical Leave during any 12-month period for Dana Smythe, a teacher at Marion Senior High School. Mr. Coulthard abstained.

ADJOURN

On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the meeting was adjourned.