April 11, 2016 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the gym at Sugar Grove Elementary School, 242 Teas Road, Sugar Grove, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone. He thanked Sugar Grove Elementary School for hosting the meeting.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Wayne Carter, Jesse Choate, Bill Veselik, Todd Williams, and Susan Williams. Paul Grinstead arrived at 5:10 P.M.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student exemption from compulsory attendance by reason of bona fide religious training or belief as authorized by § 22.1-254(B)(1) of the Code of Virginia, and discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution or higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Buchanan, seconded by Dr. Grinstead, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Chilhowie Elementary School had the highest attendance percentage in the elementary school category for the months of February and March. Jason Kilbourne, Assistant Principal of Chilhowie Elementary School, introduced Lock Dolinger, a second grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the months of February and March. Sam Blevins, Principal of Chilhowie Middle School, introduced Becky Pierce, a sixth grade math teacher at Chilhowie Middle School, for recently receiving the Virginia Council of Teachers of Mathematics William C. Lowry Mathematics Educator of the Year Award for Middle Schools. The school received a certificate and the flag to display at the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of March. Mike Sturgill, Principal of Chilhowie High School, introduced Abram Clear, an eleventh grader, for finishing third in the VHSL 1A forensics state competition in humorous interpretation. The school received a certificate and will be retaining the flag from last month.

Northwood High School was the winner of the Most Improved Attendance competition for the month of March. Stan Dunham, Principal of Northwood High School, was present to accept the award on behalf of the school. The school received a certificate and the flag to display at the school.

Mike Davidson, Principal of Marion Senior High School, introduced Nolan McGrady, a twelfth grade, who shared information about his recent research trip to Alaska. He attends the Southwest Virginia Governor’s School for Science, Mathematics, and Technology where he was chosen to participate in this opportunity.

PUBLIC COMMENT

Judy Atkins, Elizabeth Holmes, and Missi Hoover, parents, expressed their concerns about winter guard and how it is not recognized like other sports when the students receive accomplishments.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of March, fiscal year 2016.

Dr. Robinson shared information about the new pediatric dental screenings and preventative care partnerships the school division is developing with several local agencies to provide dental services to the students.

Dr. Robinson shared information about a new three-year Healthy Community Action Team (HCAT) grant that was secured by United Way to improve the learning opportunities for elementary health and physical education students. Kickoff will be held at Chilhowie Elementary School on Wednesday, April 27, 2016 at 1:00 P.M.

Dr. Robinson provided information about the Summer Feeding Program that is being planned and provided by Smyth County Schools. Currently the plan is to offer a feeding site in each of the towns in the county.

Dr. Robinson shared information about the Budget Committee meeting held on Monday, April 4, 2016 with the Smyth County Board of Supervisors’ Budget Committee.

Dr. Robinson provided an update on facilities.

DISCUSSION TOPICS

Dr. Robinson shared information about the VSBA School Law Conference to be held in Charlottesville, Virginia, on Friday, June 3, 2016.

Dr. Robinson discussed the VSBA Legislative Positions Proposals.

Dr. Robinson shared information about a VSBA Webinar – Equity Policies 101 to be held at the school board office on Tuesday, May 17, 2016 from 11:00 A.M. – 12:00 Noon.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Veselik suggested inviting the winter guard to a future board meeting for recognition.

Mr. Williams requested an update on the lighting in the gym at Chilhowie High School.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving the following policy additions and/or revisions (second reading revisions):

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the policies were approved.

The Board considered approving the following policy additions and/or revisions (fourth reading revisions):

The Board considered approving 21st Century Community Learning Center Grants applications for Chilhowie Elementary School, Chilhowie Middle School, and Marion Middle School. On motion by Dr. Grinstead, seconded by Mrs. Williams, by 7-0 vote, the applications were approved.

The Board considered approving bids for the following:

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the bids were approved.

The Board considered approving a bid for additional wireless access points. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the bid from CDW-G was approved.

The Board considered approving a bid for an E-Rate eligible firewall. On motion by Dr. Grinstead, seconded by Mr. Williams, by 7-0 vote, the bid from ABS Technology of Virginia Beach, Virginia, in the amount of $22,032.00 was approved.

The Board considered approving a bid for Northwood High School’s HVAC project contingent upon funding by the Smyth County Board of Supervisors. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 7-0 vote, the bid for $2,086,310.00 was approved to be shared with the Smyth County Board of Supervisor’s Budget Committee. The Board requested that the Budget Committee discuss with the Smyth County Board of Supervisors’ Budget Committee the possibility of financing the cost to air condition the gym at Marion Senior High School and Chilhowie High School in conjunction with the Northwood High School’s HVAC project.

The Board considered approving CenturyLink’s WAN and Internet upgrade proposal. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered continued participation in the following organizations:

On motion by Dr. Ginstead, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered removing the mobile health clinic bus from the surplus property list and reinstating it in the transportation fleet. On motion by Mr. Veselik, seconded by Mr. Williams, by 7-0 vote, this was approved.

The Board considered approving the 2016-2017 school year calendar. On motion by Mr. Buchanan, seconded by Mr. Veselik, by 7-0 vote, the calendar was approved.

The Board considered renewal of health insurance with The Local Choice for the 2016-2017 school year. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving the Smyth County Public Schools Local Special Education Annual Plan/Part B Flow-Through Application and Report for 2016-2017. On motion by Mrs. Williams, seconded by Dr. Grinstead, by 7-0 vote, the application was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following retirements:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved religious exemption from compulsory school attendance for Case # 2016-01.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the meeting was adjourned.