Minutes of the April 12th, 2004 meeting of the Smyth County School Board, as approved by the School Board at its May 10th, 2004 meeting

Marion, Virginia
April 12, 2004

The Smyth County School Board met today with all members present. On motion by Mrs. Clark, seconded by Mr. Grinstead, the minutes of the March 8th meeting were approved after adding that Preston Brockman also discussed the Salary Scale for Administrators during closed session, and no action was taken. Minutes of the March 15th and March 25th meetings were approved as presented.

The agenda was approved on motion by Mr. Nipper, seconded by Mrs. Clark, after adding 8.c. Request for a new science course at Chilhowie High School.

Emma Brabson, Secondary Supervisor, introduced participants in Youth Government Day from Marion Senior High School. Dr. Matthew Haas, Principal of Northwood High School, introduced participants from Northwood High School. Steve Reedy, Principal of Chilhowie High School, asked for a Moment of Silence in memory of Joyce Untiedt. Dr. Jean Hamm, teacher at Chilhowie High School, introduced participants from Chilhowie High School. Mr. Choate reviewed the responsibilities and duties of school board members, and Mr. Sullivan reviewed the responsibilities and duties of the superintendent of schools.

Mike Sturgill, Principal of Chilhowie Elementary School, introduced Rhett Sturgill, a fifth grader, for having good attendance for six years and for being the county DAR essay winner. The school received a certificate and a flag to fly at the school for having the highest attendance percentage in the elementary school category for the month of March.

Dr. Darrell Thompson, Assistant Principal of Marion Middle School, introduced Ralph Smith, an eighth grader, for having excellent attendance and his loyal service in putting up the flag each day. Marion Middle School had the highest attendance percentage in the middle school category. The school received a certificate and a flag to fly at the school.

Northwood High School had the highest attendance percentage in the high school category. Dr. Matthew Haas, principal, introduced Rebecca Peery for being Northwood High School's Teacher of the Year for 2004-2005. The school received a certificate and a flag to fly at the school.

Marion Senior High School had the most improved attendance percentage for the month of March. Jayson Clayman, teacher at Marion Senior High School, introduced Jenny Barker and Brittany Johnson, seniors that were participants in the Youth Government Day. The school received a certificate and a flag to fly at the school.

Dr. Matthew Haas, Principal of Northwood High School, recognized the following people: Coach Rebecca Peery and the English SWAC Team which was undefeated this year; Coach Anna Leigh DeBord and the Social Studies SWAC Team which was undefeated this year; Coach Tammy Gillespie and the girls' basketball team which won the Hogoheegee regular season and tournament championships; and Coach Walter Vencill and the wrestling team which won the Hogoheegee wrestling regular season and tournament championship and the Region D championship, placing 5th in the state.

Kyle Rhodes, Principal of Marion Middle School, recognized the following DAR award winners and their parents: Grade 6, 1st place - Mackenzie Demaree, 2nd place - Zeb Rhodes, 3rd place - Joey Roberts; Grade 7, 3rd place - Courtney Naff and Juliana Sullivan; and Grade 8, 1st place - Maggie Graham, 2nd place - Page Hambrick, 3rd place - Suzanne Reese.

Steve Miller, Principal of Marion Intermediate School, recognized the following people: Lacey Atwood, a fifth grader, for receiving 3rd place in the DAR writing contest; Evan Naff, a fourth grader, for being the county and regional DAR Flag Essay contest winner; and Coach Joe Ellis and the first Lego Robotics Team for placing first in the region at Christiansburg.

Brenda Boone, Principal of Saltville Elementary School, recognized Penny Jones, a teacher, for receiving the Project Fit America Grant for Saltville Elementary School; Brittany Cowan, a student, for honorable mention in the Roanoke Times for placing in the art contest; and Bailey Counts, a second grader that was unable to attend, for placing in the art show.

Helen Barbrow, coach, introduced team members of the Saltville Elementary School's Destination Imagination Team. The team had won first place in regional competition and was going to state.

The board heard a report from Larry Davis, President and CEO of Royal Mouldings and Chairman of the Smyth County Industrial Council, on the Work Force Demand Study recently completed for Smyth County.

Mr. Sullivan updated the board on present and future plans for Work Force Development opportunities in Smyth County Schools, K-12.

Mr. Sullivan reviewed the 2004-2005 Budget for Perkins Funds with the board. On motion by Mr. Doane, seconded by Mr. Grinstead, the budget in the amount of $102,507.00 was approved.

The board received schedules for the high school baccalaureates. The schedules are as follows:

Chilhowie High School Sunday, June 6, 2004, at 2:00 P.M. Marion Senior High School Sunday, June 6, 2004, at 2:00 P.M. Northwood High School Sunday, June 6, 2004, at 7:00 P.M.

The board received schedules for the high school graduations. The schedules are as follows:

Chilhowie High School Friday, June 11, 2004, at 6:00 P.M. Marion Senior High School Saturday, June 12, 2004, at 10:00 A.M. Northwood High School Thursday, June 10, 2004, at 6:00 P.M.

On motion by Mrs. Clark, seconded by Mr. Doane, the board voted to approve Draft 4 of the 2004-2005 school calendar.

On motion by Mr. Grinstead, seconded by Mr. Doane, the board voted to approve an Ecology course offering/syllabus for standard diploma as proposed by Chilhowie High School.

Mr. Sullivan presented information from the Virginia Retirement System that addressed issues relating to Smyth County Schools' Retirement Bridge Program.

The board heard a report from Gary Collins, Director of Special Education, on the Annual Special Education Plan for 2004-2005. On motion by Mr. Doane, seconded by Mrs. Clark, the board voted to approve the plan as presented.

The board heard a report from Gary Collins on Request for Proposals (RFP's) for OT and PT services for the 2004-2005 school year. On motion by Mr. Doane, seconded by Mrs. Clark, the board voted to approve a plan for locally provided services. These services will be provided by the school system. Mr. Collins is to bring this plan back for the May board meeting.

The board received information about the Employee Health Insurance Committee for 2004-2005. On motion by Mr. Catron, seconded by Mr. Nipper, the board voted to approve this committee.

On motion by Mr. Grinstead, seconded by Mr. Nipper, the board voted to accept the low bid of $9,360.00 from Hardin's Quality Floors, Inc., Hendersonville, North Carolina, for refurbishing gym floors.

Mr. Sullivan reviewed revenue, expenditures, and cash flow figures through the month of March 2004.

On motion by Mr. Catron, seconded by Mr. Doane, the March payroll, paid March 31, 2004, checks #42736-42897, was approved.

On motion by Mr. Doane, seconded by Mrs. Clark, current invoices in the amount of $529,849.54 from the County School Operating Fund were ordered paid, the same to be listed in the warrant register.

On motion by Mr. Grinstead, seconded by Mrs. Clark, current invoices for utility payments made prior to the April 12, 2004, board meeting in the amount of $34,839.65 from the County School Operating Fund were approved, the same to be listed in the March warrant register.

Mr. Sullivan updated the board on the status of the 2004-2005 budget.

Pursuant to 2.1-344(A) of the Virginia Freedom of Information Act, on motion by Mr. Doane, seconded by Mrs. Clark, the board voted to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.1-344(A)(1) of the Code of Virginia.

On motion by Mr. Grinstead, seconded by Mr. Nipper, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, 2,1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Yes: 7 No: 0

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted to hire Derick King as the assistant softball coach at Chilhowie High School; Claudine Pierson as the junior varsity softball coach at Northwood High School; and Rhonda Frye as a kindergarten aide at Rich Valley Elementary School for the remainder of this school year.

On motion by Mrs. Hall, seconded by Mrs. Clark, the board voted to accept the recommendation made by the superintendent not to renew a contract for the 2004-2005 school year for Terry L. Burgess, teacher at Northwood High School, due to required course work not being completed as directed for proper licensure.

The board discussed plans for attending the 2004 VSBA Southwest Regional Forum meeting to be held on Monday, April 26, 2004, at the Mountain Empire Community College.

The board discussed plans meet again regarding the Key Work of School Boards.

On motion by Mrs. Clark, seconded by Mr. Doane, the meeting was then adjourned.