Minutes of the April 12, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the gym at Atkins Elementary School, 5903 Lee Highway, Atkins, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone. He thanked Atkins Elementary School for hosting the meeting.

The roll was called by the clerk, and the following members were present: Jesse Choate, Sam Hambrick, Susan Williams, Susan Sneed, Dick Ryan, and Jim Coulthard. Jerry Catron arrived at 5:20 P.M.

The Board moved to the library at the school for closed session.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract as authorized by § 2.2-3711(A)(30) of the Code of Virginia, student exemption from compulsory attendance as authorized by § 22.1-254(C)(1) of the Code of Virginia, and discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia.

On motion by Mr. Hambrick, seconded by Ms. Sneed, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Marion Intermediate School had the highest attendance percentage in the elementary category for the month of March. Vince Groseclose, a teacher at Marion Intermediate School, introduced Virginia Perez, a fifth grader, for having perfect attendance. They received a certificate and the flag to display at the school.

Northwood Middle School had the highest attendance percentage in the middle school category for the month of March. Damon Mazoff, Principal of Northwood Middle School, introduced Kyla Brickey, a seventh grader, for having perfect attendance. They received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of March. Mike Sturgill, Principal of Chilhowie High School, introduced Crystal Patton, a twelfth grader, for having good attendance and being selected to play in the state all-star basketball game this summer in Norfolk. They received a certificate and the flag to display at the school.

Sugar Grove Combined School had the most improved attendance percentage for the month of March. Gary Roberts, Principal of Sugar Grove Combined School, introduced Miranda Jeffries, a sixth grader, for having perfect attendance. They received a certificate and the flag to display at the school.

Dr. Robinson shared that the Enrichment Resource Program's "Dig" was chosen to be published in the 2010 Virginia School Boards Association's Showcases for Success.

Dr. Robinson shared information about Emma Blevins, a ninth grader at Marion Senior High School, and her artwork being published in the Statewide Transportation Safety Calendar for the month of April 2010.

Dr. Robinson shared that our middle schools participated in the Fuel Up To Play 60 Program sponsored by the Dairy Association and the NFL. Chilhowie Middle School was #1 in the state and 20th in the nation. Marion Middle School was #2 in the state and 33rd in the nation. The program was developed to encourage students to exercise, recycle, and eat healthier.

PUBLIC COMMENT

Christine Bird, Librarian at Marion Senior High School, expressed her concerns about cuts for extended day contracts for the 2010-2011 school board budget.

Ms. Sneed thanked Mr. Mazoff and all administrators for their effort in making staff and students feel like they matter.

David Helms, a retired educator, expressed his concerns about the Board approving the use of bank time to make up the loss of instructional time due to inclement weather. He encouraged the Board to make plans to protect instructional time next year.

David Helms suggested that we work together and let our delegates know how we feel about recent budget cuts.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of March 2010, fiscal year 2009-2010.

Kyle Rhodes, Director of Curriculum and Instruction, reviewed fall 2009 high school Standards of Learning test results.

Dr. Robinson shared that this year May 12, 2010 is scheduled for Youth Government Day. Some of the students may join the Board for their May 10, 2010 school board meeting. Also, a group of students will be attending the May 11, 2010 Smyth County Board of Supervisors' meeting.

Dr. Robinson presented a PowerPoint Presentation on the proposed Smyth County School Board budget for 2010-2011.

Dr. Robinson reported on a 2009 Virginia Energy Efficiency and Conservation Block Grant Award.

DISCUSSION TOPICS

Information was shared about the upcoming VSBA Policy Services Workshop to be held at the Charlottesville Omni on Monday, May 17, 2010.

Information was shared about the upcoming VSBA School Law Conference to the held at the Charlottesville Omni on Friday, June 4, 2010.

The Board discussed plans for traveling to Lebanon Primary School for the 2010 VSBA Southwest Virginia Regional Forum to be held Thursday, April 29, 2010.

Dr. Robinson discussed the implementation process for BoardDocs. Board members will receive laptops at the Tuesday, April 27, 2010 school board meeting. Training for BoardDocs will be May 10, 2010 at 3:30 P.M.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Ms. Sneed requested that principals be reminded to enforce the Dress Code at their school.

ACTION ITEMS–MOTION REQUIRED

The Board considered the following policies for approval (second reading):

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered approving Rules of Decorum for Public Comment at School Board Meetings (second reading). On motion by Mr. Ryan, seconded by Mr. Catron, by 7-0 vote, this was approved with the mentioned change.

The Board considered approving the 2010-2011 High School Program of Studies (second reading). On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving changes to the Special Education Advisory Council. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving a five (5) hour cafeteria position at Marion Senior High School. On motion by Mrs. Williams, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered paying one-half of expenses for four (4) Destination Imagination teams to attend state competition and for two (2) Destination Imagination teams to attend global competition in Knoxville, Tennessee. On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered approving a bid for hardwood gym floor resealing at various schools. On motion by Ms. Sneed, seconded by Mr. Hambrick, by 6-1 vote, the bid from Scott Flooring in the amount of $13,595.00 was approved.

The Board considered a called school board meeting for Tuesday, April 27, 2010 at 5:00 P.M. On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving a contract with RRMM to design a new elementary school and to develop a renovation plan for Marion Primary School. On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered continuing health care coverage with Anthem Local Choice for the 2010-2011 school year. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, this was approved as recommended by the insurance committee.

The Board considered adoption of the Smyth County School Board Budget for the 2010-2011 school year contingent upon revenue projections. On motion by Mr. Hambrick, seconded by Mr. Ryan, by 7-0 vote, the Board adopted the Smyth County School Board Budget for 2010-2011 as presented by Dr. Robinson contingent upon revenue projections.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following transfers:

ADJOURN

On motion by Mr. Catron, seconded by Mr. Ryan, by 7-0 vote, the meeting was adjourned.