April 13, 2015 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the library at Northwood Middle School, 156 Long Hollow Road, Saltville, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone. He thanked Northwood Middle School for hosting the board meeting.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Marion, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Grinstead, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mrs. Williams, seconded by Mr. Buchanan, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary category for the month of March. On behalf of the school, Tamela Hahn, principal of Rich Elementary School, was present to accept the certificate and attendance flag to display at the school.

Northwood Middle School had the highest attendance percentage in the middle school category for the month of March. Mariann Blevins, principal of Northwood Middle School, introduced Annie Montgomery, a seventh grader, for having perfect attendance. The school received a certificate and the attendance flag to display at the school.

Northwood High School had the highest attendance percentage in the high school category for the month of March. Stan Dunham, principal of Northwood High School, introduced Bailey Counts, a twelfth grader, and shared some of her many accomplishments while attending Northwood High School. The school received a certificate and the attendance flag to display at the school.

Atkins Elementary School had the most improved attendance percentage for the month of March. Gary Roberts, principal of Atkins Elementary School, introduced Madilyn Bonham, a first grader, for having good attendance. The school received a certificate and the attendance flag to display at the school.

Dr. Robinson thanked the Smyth County Community HealthTrust for their support of Concussion Management through grants to pilot IMPACT Testing with our student athletes and bringing Dr. Cantu to our county to share information with coaches, teachers, health professionals, and parents. In addition, the HealthTrust approved a $7,500.00 grant to improve the middle school health and physical education curriculum and materials.

Dr. Robinson shared that Zach Ashlin, a twelfth grader at Marion Senior High School, and Jon Davies, an eleventh grader at Marion Senior High School, won the Virginia High School League 2A Forensics State Championship in the Humorous Duo category.

Mariann Blevins introduced Northwood Middle School’s good citizens for the following months:

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Dr. Robinson reviewed revenue, expenditure, and cash flow figures for the month of March, fiscal year 2015.

Dr. Dennis Carter, Assistant Superintendent for Instruction, provided an update on the elementary and middle school health and physical education curriculum mapping and instructional resources initiative.

Dr. Robinson provided an update on the Budget Committee meeting held on Thursday, April 9, 2015.

Dr. Robinson provided an update on facilities.

DISCUSSION TOPICS

Dr. Robinson provided information about the VSBA Advocate for Education Award.

Dr. Robinson shared that there would be a VSBA Webinar on Wednesday, May 6, 2015 from 11:00 A.M.—12:30 P.M. on Using Social Media to Develop Your Board’s Brand.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan reminded everyone about the “Put Kids First” rally to be held in Richmond, Virginia on Saturday, April 18, 2015. The Virginia Education Association and the Virginia Parent-Teacher Association have launched the campaign to mobilize Virginians to rekindle support for children and public schools.

Board members commented on an anonymous e-mail sent to some school employees regarding budget numbers and facts. Dr. Robinson provided facts and budget figures for the years questioned in the e-mail.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving the following policies (second reading):

On motion by Mr. Marion, seconded by Mr. Veselik, by 7-0 vote, the policies were approved.

The Board considered approving the 2015-2016 school year calendar. On motion by Mrs. Williams, seconded by Mr. Marion, by 7-0 vote, the calendar was approved.

The Board considered proposing new or revised legislative positions to the Virginia School Boards Association (VSBA). The deadline for submitting a proposal is Friday, June 12, 2015.

The Board considered lunch price increases as required by the USDA for compliance with the federal meals program. On motion by Mr. Buchanan, seconded by Mr. Marion, by 6-1 vote, Option A was approved.

The Board considered approving the Local Special Education Annual Plan/Part B Flow Through Application and Report for 2015-2016. On motion by Mr. Veselik, seconded by Mr. Marion, by 7-0 vote, the plan was approved.

The Board considered approving a Special Education Grant proposal to support early childhood inclusive practices. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

The Board considered approving a one-time supplemental compensation for full-time and part-time contracted staff of Smyth County Public Schools. This will be contingent upon revenue and expenditure projections and sufficient appropriations. On motion by Mr. Grinstead, seconded by Mr. Marion, by 7-0 vote, this was approved.

The Board considered approving the Perkins Grant for the 2015-2016 school year. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving a bid for the replacement of two (2) rooftop HVAC units at Chilhowie High School and Chilhowie Middle School. On motion by Mrs. Williams, seconded by Mr. Buchanan, the bid from Custom Air in the amount of $32,700.00 was approved.

The Board considered continued participation in the following organizations:

On motion by Mr. Veselik, seconded by Mr. Marion, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following retirements:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following new hire in coaching/extracurricular activities:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the meeting was adjourned.