Minutes of the April 14th, 2003 meeting of the Smyth County School Board, as approved by the School Board at its May 12th, 2003 meeting

Marion, Virginia
April 14, 2003

The Smyth County School Board met today with the following members present: James H. Campbell, Gayle A. Lewis, Charles Doane, Jerry Catron, and Laura Hall. On motion of Mrs. Hall, seconded by Mr. Catron, the minutes from the March 6, March 10, March 17, and March 31, 2003, meetings were approved as presented.

On motion of Mrs. Hall, seconded by Mr. Catron, the agenda was approved after adding 15.b. Hear a report on the Annual Special Education Plan from Mike Rolen, director of Special Education.

Danny Newman, co-principal of Marion Senior High School, introduced Beth Gates, Math SWAC Coach. Mrs. Gates recognized her team members. Their record was 6-0-1.

Danny Newman introduced Debby Hanshew. She is the coach of the Scholastic Bowl Team and the All-Around SWAC Team. She recognized the members of the SWAC Team. They are undefeated 7-0 in the SWAC Academic Competition for the second year. The Scholastic Bowl Team was Highlands District Champs, Region IV Champs, and finished third in the State. Students were also recognized for their participation in the Latin Competition.

Jennifer Daniel, Forensics Coach, recognized students for their accomplishments.

Mr. Newman introduced Brian Rice who represented Marion Senior High School by attending the Clay Mathematics Research Academy run by the Clay Mathematics Institute in March.

Dr. Haas, principal of Northwood High School, introduced FBLA State winners. He also introduced Karlee Dunham as being the first place winner in Introduction to Business and Communications.

Jeff Comer, principal of Saltville Elementary School, told the board that they would be sending two teams to the State Destination Imagination Competition.

Mr. Comer recognized students from his third, fourth, and fifth grade Destination Imagination Teams.

Dale Holt, principal of Northwood Middle School, presented members from Northwood Middle School’s Destination Imagination Team.

Dr. Haas, principal of Northwood High School, recognized Joel Surber for having perfect attendance and for being the State Heavyweight Wrestling Champion. They received a certificate and a flag to fly at the school.

Dennis Carter, assistant principal of Chilhowie Elementary School, introduced Shannon Howell for having perfect attendance. They received a certificate and a flag to fly at the school.

Sue Tilson, principal of Chilhowie Middle School, introduced Travis Powers for having perfect attendance. They received a certificate and a flag to fly at the school.

Jeff Comer, principal of Saltville Elementary School, introduced Zack Comer for having perfect attendance. They received a certificate and the Most Improved Attendance Award Flag.

The board heard a report from Larry Estep, director of Adult Marketing, on a new Senior Survey Form and a Student Follow-up Survey Form.

The board heard a presentation from Hope Trivette, Title 1 supervisor and parent liaison, on the revised Parental Involvement Policy.

The board heard a presentation from Arvin Hayden, building trades instructor, at the Smyth Career and Technology Center.

Ed Worley, principal of the Smyth Career and Technology Center, updated the board on the status of the Perkins Grant for 2003-2004.

On motion of Mr. Doane, seconded by Dr. Lewis, the board appointed Kristy Poe as the assistant track coach at Chilhowie High School.

On motion of Mr. Catron, seconded by Mrs. Hall, the board voted to approve the bid of $26,850.00 from D & D Construction for the tar and gravel paving project at Chilhowie Middle/High Schools.

On motion of Mrs. Hall, seconded by Dr. Lewis, the board approved the three-year nomination of Steve Reedy, principal of Chilhowie High School – regional director, VASSP, to participate in a special program with the Virginia Association of Secondary School Principals.

The board received information from Mr. Sullivan about an employee insurance committee for 2003-2004. Karen Chamberlain, president of the SCEA, requested changing one sentence to read: The president of the SCEA or designee, would act as chairperson of the employee committee. On motion of Mrs. Hall, seconded by Mr. Catron, the board voted to approve the new Employee Health Insurance Committee with the requested change.

The board considered the status of upcoming field trips in light of war in Iraq and terrorist alerts. Mr. Sullivan stated that this would still be left up to the individual school principals and parents.

The board received a registration form for the 2003 VSBA Southwest Regional Forum, May 27, 2003, at Lebanon High School. Mr. Sullivan encouraged all board members to attend this meeting.

Mr. Sullivan reviewed the March 2003 revenue, expenditure, and cash flow figures.

Mr. Sullivan reviewed a summary update of the operations budget for 2003-2004.

On motion from the budget committee presented by Mr. Campbell, seconded by Mr. Catron, the board voted to approve the recommendation from the budget committee to employ Bostic, Tucker, and Associates for $4,500.00 as the auditing firm to assess the School Board’s current financial position.

On motion from the budget committee presented by Mr. Campbell, seconded by Mr. Catron, the board voted to approve the recommendation from the budget committee to include a full-time finance officer/business manager position in the 2003-2004 operations budget.

On motion from the budget committee presented by Mr. Campbell, seconded by Mr. Doane, the board voted to approve the recommendation from the budget committee to include a $10.00 per month increase in employee health insurance supplement.

Mr. Sullivan reviewed a draft of the 2003-2004 County School Debt and Capital Outlay Fund budget.

Mr. Sullivan reviewed the School Textbook Fund budget for 2003-2004.

The board received schedules for the high school graduations. The schedules are as follows:

On motion of Mr. Doane, seconded by Mr. Catron, the board voted to approve Draft 4 of the 2003-2004 school calendar.

Mike Rolen, director of Special Education, reported on the Special Education Annual Plan for 2003-2004.

A decision on a request from the Marion Correctional Treatment Center for permission to use Chilhowie High School’s gym as an emergency evacuation center was tabled until the May meeting.

Pursuant to §2.1-344(A) of the Virginia Freedom of Information Act, on motion of Mr. Doane, seconded by Mr. Catron, the board voted to convene a closed meeting for the purpose of discussing the following specific matters: staff resignations, transfers, new hires, renewals/non-renewals, and unemployment compensations as authorized by §2.1-344(A)(1) of the Code of Virginia.

On motion of Mrs. Hall, seconded by Mr. Doane, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, §2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed or considered.

VOTE:

Yes: 5

No: 0

Mr. Grinstead and Mr. Choate were absent.

On motion of Mrs. Hall, seconded by Mr. Doane, the board accepted the resignation of Trey Jennings from the Teaching Alternative Program Center effective at the end of this school year.

On motion of Mrs. Hall, seconded by Mr. Doane, the board approved the hiring of Lori Nunn as a business teacher at Chilhowie High School.

On motion of Mrs. Hall, seconded by Mr. Doane, the board approved the hiring of James T. Nunn as the precision machinery teacher at the Smyth Career and Technology Center.

The March payroll, paid March 31, 2003, checks #38440-38573, was approved on motion of Mrs. Hall, seconded by Mr. Catron.

On motion of Mrs. Hall, seconded by Mr. Doane, current invoices in the amount of $500,496.06 from the County School Operating Fund were ordered paid, the same to be listed in the warrant register.

On motion of Mrs. Hall, seconded by Mr. Doane, current invoices in the amount of $62,640.86 from the County School Debt and Capital Outlay Fund were ordered paid, the same to be listed in the warrant register.

On motion of Mr. Catron, seconded by Mrs. Hall, the meeting was adjourned.