April 14, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the gym at Atkins Elementary School, 5903 Lee Highway, Atkins, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone. He thanked Atkins Elementary School for hosting the board meeting.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution of higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and student exemption from compulsory attendance by reason of bona fide religious training or belief as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of March. Tammy Hahn, Principal of Rich Valley Elementary School, introduced Makayla Dickerson, a second grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of March. Sam Blevins, Principal of Chilhowie Middle School, introduced Yvette Sauls, a language arts teacher at Chilhowie Middle School, who introduced Madison Walters, Kallie Gillespie, and Sarah Hurley, seventh graders at the school and members of the school’s drama team. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of March. Mike Sturgill, Principal of Chilhowie High School, introduced Abby Lyles, a twelfth grader, for being the state champion in Forensics–Serious Dramatic Interpretation, Abram Clear, a ninth grader, for being the state runner-up in Forensics–Humorous Interpretation, and Jackie Clark, the school’s Forensics teacher. The school received a certificate and will be retaining the flag from last month.

Saltville Elementary School had the most improved attendance percentage for the month of March. Brenda Boone, Principal of Saltville Elementary School, introduced Hannah Kirk, a fifth grader, for placing first for her DAR essay and being given special recognition for the quality of her essay and Reid Collins, a fourth grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Tim Duncan, Principal of Northwood Middle School, introduced Victoria Pickle, an eighth grader, and Victoria Duncan, a seventh grader, for being selected as good citizens for the month of March at Northwood Middle School.

Dr. Robinson shared that Lynn White, a teacher at Marion Senior High School, was selected as the Virginia State Future Business Leaders of America (FBLA) Advisor of the Year. She will go on to compete in the national level of competition.

Dr. Robinson shared that Matt Pruitt, a twelfth grader at Northwood High School, was state runner-up in Forensics–Prose Interpretation, Branika Scott, a twelfth grader at Marion Senior High School, was state runner-up in Forensics–Humorous Dramatic Interpretation, Hannah Combs, a twelfth grade at Marion Senior High School, placed in Forensics–Impromptu Speaking, and Daisy Sturgill, a tenth grader at Marion Senior High School, was third place in Forensics–Serious Dramatic Interpretation.

Dr. Robinson shared that Smyth County held a local VSBA Art Contest. First place winners will move on to compete at the regional level of competition. Winners are as follows:

PlaceStudentSchool
1st PlaceSummer Patterson, Grade 5Marion Elementary School
2nd PlaceSeth DeBusk, Grade 4Rich Valley Elementary School
3rd PlacePaige Garrett, Grade 5Chilhowie Elementary School
1st PlaceHannah Yarber, Grade 8Marion Middle School
2nd PlaceSuzanna Little, Grade 6Northwood Middle School
3rd PlaceRachel Myers, Grade 8Marion Middle School
1st PlaceTimothy Ellis, Grade 12Marion Senior High School
2nd PlaceRichard Pennington, Grade 11Marion Senior High School
3rd PlaceHayley Aker, Grade 12Chilhowie High School

Dr. Robinson shared that Nina Rizzo, art teacher at Chilhowie High School, had shared that three art students at Chilhowie High School had won recognition at the national level for their art work. The students are Vall Dino, a tenth grader, Diana Ortiz, an eleventh grader, and Candace Campbell, a tenth grader. Diana Ortiz has been invited to Carnegie Hall to accept an award as a “Gold Key Winner in American Visions Best in Show” for her artwork.

Dr. Robinson shared that the Association of Teacher’s Educators in Virginia had recognized Smyth County Schools and Emory & Henry College for their partnership on the Lab School.

PUBLIC COMMENT

Cora Lee McCall expressed her concerns about safety in the schools and the need for additional security cameras and resource officers.

Sarah Combs, a resident of Sugar Grove, requested that the Board please consider the date, time, and location of the Public Hearing on the consolidation of all or part of Sugar Grove Combined School so that all of the community will have the opportunity to attend.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of March 2014, fiscal year 2014.

Dr. Robinson provided an update on a VDOT speed study done for Brown’s Subdivision Road. There was no change made to the current speed limit.

Dr. Robinson provided an update on facilities.

Allen Asbury, Facilities and Energy Manager, provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

Dr. Robinson shared information about a VSBA Legislative Position proposal.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan commented on the Board’s visitation and lunch last Wednesday at Northwood High School.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered approving an additional class for the Program of Studies. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, this was approved. The Southwest Virginia Governor’s school has combined Calculus of One Variable II with Introduction to Cryptography.

The Board considered participation in the following programs:

On motion by Mrs. Williams, seconded by Mr. Grinstead, by 7-0 vote, this was approved.

The Board considered approving a bid for asbestos abatement and floor tile replacement for two rooms at Chilhowie Elementary School. On motion by Mrs. Williams, seconded by Mr. Grinstead, by 7-0 vote, the bid from M & R Carpet Outlet, Inc., Marion, Virginia, in the amount of $14,230.87 was approved and an alternate bid for $357.50 to add base cover was approved.

The Board considered approving a bid for a vendor to supply installation of network wiring, security cameras, wireless access points, and other low voltage wiring projects. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the bid from TaylorEd Information Technologies, Gate City, Virginia, was approved.

The Board considered using “Bank Time” to make up school days missed on Monday, March 17, 2014, Tuesday, March 25, 2014, and Wednesday, March 26, 2014, due to inclement weather. On motion by Mrs. Williams, seconded by Mr. Marion, by 7-0 vote, this was approved. The last day of school will be Friday, June 6, 2014.

The Board considered approving a 2014-2015 school year calendar. On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 7-0 vote, the calendar was approved as presented. The first day of school will be Wednesday, August 20, 2014.

The Board considered approving an application and assurances for Saltville Elementary School’s 21st Century Community Learning Center Grant. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving the Local Special Education Annual Plan/Part B Flow-Through Application and Report for 2014-2015. On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving the membership of the Special Education Advisory Committee (SEAC). On motion by Mrs. Williams, seconded by Mr. Marion, by 7-0 vote, the committee was approved.

The Board considered a request from the Francis Marion Post 4667 Veterans of Foreign Wars of the possibility of having the United States flag displayed on the hillside of the Marion Elementary School facing Interstate 81. On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

The Board considered approving a required USDA meal price increase for students who do not qualify for free and reduced lunches for 2014-2015. On motion by Mr. Buchanan, seconded by Mr. Marion, by 6-1 vote, Option A was approved.

Dr. Robinson presented a PowerPoint Presentation on the 2014-2015 Smyth County School Board Budget. On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 7-0 vote, the County School Operating Fund Budget and County School Debt and Capital Outlay Budget were approved with the Board also giving the superintendent the authority to go forward with any further negotiations regarding the budgets.

The Board considered approving the Smyth County School Board Construction Fund Budget and Textbook Fund Budget for 2014-2015. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, these were approved.

The Board considered approving a Retirement Incentive Program (RIP) for 2014-2015. On motion by Mr. Marion, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

On motion by Mr. Grinstead, seconded by Mr. Marion, by 6-1 vote, due to budget schedule and timing of budget decisions, the Board set Tuesday, May 6, 2014 at 5:30 P.M., for a Public Hearing on the consolidation of all or part of Sugar Grove Combined School. This meeting will be held in the gym.

The Board considered approving starting band in the 6th grade instead of the 5th grade beginning with the 2014-2015 school year. On motion by Mr. Veselik, seconded by Mr. Grinstead, by 7-0 vote, this was approved.

The Board considered charging $4.00 per credit hour for dual enrollment courses. On motion by Mr. Marion, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered a request for a financial commitment to Southwest Virginia Governor’s School. On motion by Mr. Marion, seconded by Mrs. Williams, by 7-0 vote, the Board approved the superintendent’s recommendation to continue the current practice with no financial obligation on Smyth County School’s part.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following retirements:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board accepted the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following new hire as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following resignation in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the superintendent’s recommendation for religious exemption from compulsory school attendance for Case # 2014-01.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the meeting was adjourned.