Minutes of the April 23, 2007 Smyth County School Board Budget Public Hearing

Marion, Virginia

The Smyth County School Board met today in a continued meeting from Tuesday, April 10, 2007, at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Hall called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

AGENDA

On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the agenda was approved with the following changes: move item V. Closed Session to follow item III. A.; add item III. F. Consider increase to school board member's annual salary; and add item VI. Questions from board members to follow closed session. Item VI. Action Items was moved to item VII., and item VII. Adjourn was moved to item VIII.

ACTION ITEMS - (MOTION REQUIRED)

The board considered bids for resurfacing gym floors as presented by Sam Musick, Director of Maintenance and Transportation. On motion by Mr. Doane, seconded by Ms. Sneed, by 7-0 vote, the board approved Mr. Musick's recommendation to go with the bid from Pro Source Incorporated, Fieldale, Virginia, without modification, (this includes having Chilhowie Middle School's gym floor sanded only and recovered with an oil base finish instead of a water base finish) in the amount of fourteen thousand six hundred dollars ($14,600.00).

The board considered bids for Northwood Middle School's HVAC upgrade as presented by Sam Musick. On motion by Mr. Nipper, seconded by Mr. Catron, by 7-0 vote, the board approved the bid from Parson and Associates, Inc., Bluefield, West Virginia, in the amount of five hundred eighty-nine thousand dollars ($589,000.00). This project is scheduled to be completed by September 1, 2007. Dr. Robinson told the board that CAN Engineering, Inc. is also preparing a proposal for the Rich Valley Elementary School portion of the project.

The board considered bids on the entrance door security project as presented by Terry Hawthorne, Director of Technology. On motion by Mr. Doane, seconded by Mr. Choate, by 7-0 vote, the board approved the recommendation from Spectrum Design, PC to proceed with negotiations with the apparent low bidder, Dynamark Security, Inc., because all bids exceeded funds available for the project.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Clark, seconded by Mr. Choate, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Nipper, seconded by Mr. Catron, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0

Mr. Doane had to leave at 6:00 P.M.

The board recessed to attend the joint Public Hearing with the Smyth County Board of Supervisors on the Smyth County School Board Budget for 2007-2008 to be held at 6:00 P.M., in the board of supervisors' meeting room.

During the Public Hearing, Betty Webb, President of the Smyth County Education Association, spoke in favor of the budget. She told both boards that this budget reflects what the employees have asked for.

The board reconvened in the board meeting room at 6:15 P.M., to continue their meeting.

QUESTIONS FROM BOARD MEMBERS

Mr. Catron inquired if it would be possible to secure information about the formation of ROTC Cadet Programs at the three high schools. Dr. Robinson told the board that he would talk to principals and seek out information on this.

Kimberly Clark expressed her concerns about the need for the entrance door security systems.

Laura Hall shared with the board the 2007 Showcases for Success booklet. Three of Smyth County's programs are listed in it.

Laura Hall reminded the board of Chilhowie High School's Spring Musical to be held on Thursday, May 24, 2007, and Friday, May 25, 2007.

ACTION ITEMS (MOTION REQUIRED)

The board considered a bus request from Wytheville Community College for the use of one school bus and one bus driver for the Wytheville Community College Tech Quest 2007 Summer on Campus Program to be held June 18 - June 21, 2007. This would be students from Marion Senior High School. On motion by Mrs. Clark, seconded by Mr. Choate, by 6-0 vote, the request was approved.

The board considered the following field trips:

On motion by Mr. Choate, seconded by Mr. Nipper, by 6-0 vote, the field trips were approved.

The board considered a request from the Smyth County Schools' Department of Transportation for one school bus and one bus driver for the Wytheville Community College Appalachian Summer Regional Governor's School program on June 15 - June 28, 2007. On motion by Mrs. Clark, seconded by Mr. Catron, by 6-0 vote, the request was approved.

Mrs. Clark requested for the superintendent to check on why some schools allow the fourth grade to go on the Williamsburg trip while other schools are taking fifth graders. He assured the board he would meet with elementary principals.

The board considered granting approval for the Saltville Rescue Squad to build a Helipad on the NMS/RVES campus. Dr. Robinson recommended for the board to delay a decision on this project so he could research it further. Mr. Catron made a motion for this project to go forward now. The motion failed due to not receiving a second.

The board considered transferring Marion Intermediate School's vacant special education position to Marion Senior High School to address the increased special education enrollment at Marion Senior High School. On motion by Mrs. Clark, seconded by Mr. Choate, by 6-0 vote, the board approved the transfer.

The board reviewed a 2007-2008 Appointment List. On motion by Mrs. Clark, seconded by Mr. Catron, by 6-0 vote, the board appointed personnel identified on the appointment list to serve the Smyth County School Board during the term beginning July 1, 2007, and ending June 30, 2008, subject to adequate funds being appropriated by the Smyth County Board of Supervisors.

The board considered an increase to school board member's annual salary. On motion by Mrs. Clark, seconded by Mr. Choate, by 6-0 vote, the board approved for Dr. Robinson to move forward with the process to include a public hearing, if needed, or to bring it back to the May board meeting for adoption.

CLOSED SESSION ITEMS

On motion by Mrs. Clark, seconded by Mr. Catron, by 6-0 vote, the board accepted the following retirements, effective at the end of the school year:

On motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, the board accepted the resignation of Tracy Smith as a part-time biology teacher at Marion Senior High School, effective at the end of the school year.

On motion by Mrs. Clark, seconded by Ms. Sneed, by 6-0 vote, the board transferred Nina Rizzo from Chilhowie Middle School as art teacher to Chilhowie High School as art teacher to replace Marie Claire Bullins, effective with the 2007-2008 school year.

On motion by Mrs. Clark, seconded by Mr. Catron, by 6-0 vote, the board hired Cindy Umbarger as a part-time food service employee at Northwood Middle School to replace Jeanne Chapman, effective April 23, 2007.

On motion by Mrs. Clark, seconded by Mr. Nipper, by 6-0 vote, the board approved up to twelve weeks of unpaid Family Medical Leave for the following:

The board received a revised copy of the schedule for baccalaureates. The change in schedule included Chilhowie High School's baccalaureate to be held at the Chilhowie Methodist Church.

On motion by Mr. Catron, seconded by Mrs. Clark, by 6-0 vote, the board continued this meeting until Monday, April 30, 2007, at 6:00 P.M., for the adoption of the Smyth County School Board Budgets by the Smyth County Board of Supervisors.