April 24, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Susan Sneed, Jerry Catron, and Mac Buchanan. Dick Ryan was absent.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Dr. Robinson introduced Tina Cook, Chilhowie Middle School technology teacher, as the Smyth County Teacher of the Year.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Robinson shared information about the Sheriff's Office School Resource Officer Grant Application.

Dr. Robinson provided an update on the Emory & Henry Partnership Lab School.

Dr. Robinson reviewed information about the approval of the plat for the Egress Road at Oak Point Elementary School to be presented at the Planning Commission meeting on April 25, 2013.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan commented on an article about procedures board members should follow when visiting schools in the district.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered approving a bid for replacing the roof over one wing of Atkins Elementary School. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the low bid from Roofing Solutions, Inc., Chatham, Virginia, in the amount of $56,700.00 was approved.

The Board considered approving a bid for solid waste management. On motion by Mrs. Williams, seconded by Ms. Sneed, by 6-0 vote, the low bid from Waste Industries, Wytheville, Virginia, in the amount of $3,399.97 per month was approved.

The Board considered approving a bid for paper towels and toilet tissue. On motion by Mrs. Williams, seconded by Mr. Catron, by 6-0 vote, the low bid from Janpak, Bristol, Tennessee, in the amount of $14.28 per case was approved for paper towels, and the low bid from Kelsan, Knoxville, Tennessee, in the amount of $26.75 per case was approved for toilet tissue.

The Board considered approving a bid for copy paper. On motion by Mrs. Williams, seconded by Mr. Catron, by 6-0 vote, the Board approved the low bid from Kelsan, Knoxville, Tennessee, in the amount of $25.56 per case.

The Board considered approving a bid for resealing all the gym floors. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the low bid in the amount of $13,512.28 from Pinnacle Resources, Knoxville, Tennessee, was approved.

The Board considered approving a bid for paint and paint supplies. On motion by Mr. Catron, seconded by Mr. Veselik by 6-0 vote, the bid from Sherwin Williams, Marion, Virginia, was approved for both. Sherwin Williams had the low bid on almost all items being bid.

The Board considered approving a bid for air filters. On motion by Mr. Veselik, seconded by Mr. Catron, by 6-0 vote, the low bid from C. C. Dickson Company, Bristol, Tennessee, in the amount of $7,454.88 was approved.

The Board considered approving the application and assurances for Chilhowie Elementary School's 21st Century Community Learning Center Grant. On motion by Mrs. Williams, seconded by Ms. Sneed, by 6-0 vote, the grant application and assurances were approved.

The Board considered approving the Perkins CTE Grant Application for 2013-2014. On motion by Mr. Catron, seconded by Mr. Veselik by 6-0 vote, the grant was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Ms. Sneed, seconded by Mr. Veselik, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following retirement:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board accepted the resignation of Pamela Blevins as instructional aide/bus aide at Marion Intermediate School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board transferred Kathy Ashby from cafeteria manager at Marion Middle School to custodian at Marion Middle School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the staff positions for 2013-2014 for Oak Point Elementary School and Marion Elementary School as recommended by the superintendent.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 6-0 vote, the meeting was adjourned.