Minutes of the April 27, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, the agenda was approved as presented.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

The Board had a discussion with RRMM about programming associated with Marion Primary School's renovation and the new elementary school. RRMM provided a PowerPoint Presentation on the projects.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia and discussion or consideration of the investment of public funds where competition or bargaining is involved as authorized by § 2.2-3711(A)(6) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Mr. Catron, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

DISCUSSION TOPICS

Dr. Robinson discussed with the Board travel arrangements for going to Lebanon Primary School for the 2010 VSBA Southwest Regional Forum to be held on Thursday, April 29, 2010.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions.

ACTION ITEMS–MOTION REQUIRED

The Board considered approving a bid for the annual audit of school activity and cafeteria accounts. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the bid from Hicok, Fern, Brown & Garcia in the amount of $8,500.00 was approved.

The Board considered approving a bid for solid waste disposal. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, the lowest bid from Waste Management in the amount of $42,868.80 was approved.

The Board considered approving a bid for bleachers at Chilhowie High School. On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, the bid from J. H. Pence in the amount of $59,000.00 was approved.

The Board considered an additional course offering to be added to the Program of Studies. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving assurances and the general program of 21st Century Community Learning Centers Applications for Atkins Elementary School, Chilhowie Elementary School, and Northwood Middle School/Rich Valley Elementary School. On motion by Mrs. Williams, seconded by Ms. Sneed, by 7-0 vote, this was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Hambrick, seconded by Mr. Coulthard, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(C)(1) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CLOSED SESSION ITEMS–OTION REQUIRED

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following transfers:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following hires in extracurricular/coaching positions:

On motion by Mr. Hambrick, seconded by Mr. Catron, by 7-0 vote, the Board approved Preliminary Geotechnical Investigations and Phase I ESA on sites discussed for the new elementary school.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.