Minutes of the April 28, 2011 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, the agenda was approved as presented.

PUBLIC COMMENT

No public signed up to speak.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Ryan asked for a moment of silence for the Glade Spring community that was hit by a tornado early this morning.

SUPERINTENDENT'S REPORT

Dr. Robinson provided an update regarding the closing of the Chilhowie schools for the day due to no electricity and other storm-related conditions.

Dr. Robinson shared information about the Annual Watershed Field Day to be held at the Chilhowie Town Park on Friday, April 29, 2011.

Dr. Robinson discussed the renovation at Marion Primary School and the new elementary school project.

Dr. Robinson reviewed the 2011-2012 school calendar.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving term contracts for architectural and engineering firms. The following firms were approved for term contracts: OWPR, RRMM, Can Engineering/Lane Group, Thompson + Litton, Gay & Neal, HDH Associates, and Ahler & Young. On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving OWPR's proposal for handicap accessibility projects for Chilhowie High School, Northwood High School, and the Smyth Career & Technology Center. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving the Mentor Teacher Program (second reading). On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, the discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia, and the discussion or consideration of the investment of public funds where competition or bargaining is involved where, if made public initially, the financial interest of the governmental unit would be adversely affected as authorized by § 2.2-3711 (A)(6) of the Code of Virginia.

The Board took a brief recess to attend the Public Hearing on the Smyth County School Board Budget held in the Smyth County Board of Supervisors' board meeting room.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the resignation of John Jackson as assistant baseball coach at Chilhowie High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following in coaching/extracurricular positions:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved a total of twelve work weeks of unpaid Family Medical Leave during any 12-month period for Glenda Sexton, a teacher at Chilhowie Elementary School.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.