Minutes of the Augut 1, 2011 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 4:30 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Mr. Veselik, by 7-0 vote, the following was approved:

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Robinson reported on the Marion Primary School renovations and the new elementary school projects. The Board of Supervisors are holding a public hearing on Tuesday, August 9, 2011 at 6:30 P.M. to consider the funding resolutions associated with the projects.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval:

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the policies were approved.

The Board considered additions and/or changes to Policy JZ Dress Code (first reading).

The Board considered adopting the Five Ponds Press editions of the social studies textbooks for grades K-3. On motion by Mr. Veselik, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered approving a Medicaid billing service provider. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, LearningWorks, Inc. was approved.

The Board considered approving middle and high school fees. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the fee schedules were approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mr. Veselik, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board transferred Valerie Booth from teacher at Chilhowie Elementary School to teacher at Chilhowie High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved a total of twelve work weeks of unpaid Family Medical Leave during any 12-month period for Kasie Rhea, a teacher at Atkins Elementary School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following extracurricular/coaching resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote the Board hired the following in extracurricular/coaching positions:

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.