Minutes of the August 8, 2011 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Mr. Veselik, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

No students or employees were present for recognition.

PUBLIC COMMENT

Thelma Massie, President of the Smyth County Education Association (SCEA), commended the central office staff for their hard work in making new teacher orientation day a success. She is looking forward to working with the Board this year.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of July 2011, fiscal year 2012.

Dr. Robinson informed the Board that the schools had chosen science as their Other Academic Indicator for the coming school year.

The Board made plans to visit Masons Cove Elementary School in Roanoke County sometime later in August.

Dr. Robinson reported on the renovation plans for Marion Primary School and the new elementary school project. The Board of Supervisors are holding a public hearing on Tuesday, August 9, 2011 at 6:30 P.M. to consider the funding resolutions associated with the projects.

Dr. Robinson provided a PowerPoint presentation on student achievement data.

DISCUSSION TOPICS

Dr. Robinson shared information regarding the 2011 VSBA Annual Convention to be held in Williamsburg, Virginia, on November 16-18, 2011.

Dr. Robinson shared that the school division would be developing its new Strategic Plan this year.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Ms. Sneed inquired about a job description for the director of auxiliary services. Dr. Robinson is working with staff to develop the job description.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered Policy JZ Dress Code for approval (second reading). On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the policy with the discussed changes.

The Board considered approving the 2011-2012 Twelve Month Employee Calendar. On motion by Mr. Veselik, seconded by Ms. Sneed, by 7-0 vote, the calendar was approved.

The Board considered approving the Smyth County School Board Schedule for School Luncheon Visitations for 2011-2012. On motion by Mrs. Williams, seconded by Mr. Catron, by 7-0 vote, the schedule was approved.

The Board considered adding Touching Spirit Bear by Ben Mikaelsen to the high school reading list. On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered updating the Facility Master Plan. On motion by Mr. Ryan, seconded by Mr. Catron, by 7-0 vote, this was approved.

The Board considered a joint meeting with the Smyth County Board of Supervisors for Thursday, August 25, 2011 at 5:00 P.M. On motion by Mr. Coulthard, seconded by Mr. Veselik, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following extracurricular/coaching resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired Emily Porter as assistant girls' basketball coach at Northwood High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved Rick Blevins as bus transportation supervisor for the Marion and Atkins areas.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board recommended to the Superintendent of Public Instruction the revocation and/or suspension of the teaching license for teacher 2011-01 based on reasons as provided in the petition for licensure revocation and the superintendent's recommendation.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.