Minutes of the August 9, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Hambrick, seconded by Mr. Coulthard, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, the discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia, student exemption from compulsory school attendance as authorized by § 22.1-254(B)(1) of the Code of Virginia, and student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Hambrick, seconded by Mrs. Williams, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

No students or employees were present for recognition.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of July 2010, fiscal year 2010-2011.

Dr. Robinson reviewed the AdvancED Accreditation Progress Report.

Sam McKinney, Principal of the Smyth Career & Technology Center, reviewed Career and Technical Education Student Credentialing data and Practical Nursing data for Virginia State Licensure.

Dr. Robinson explained the Nixle Community Information Service. This free service will provide information about Smyth County Schools.

DISCUSSION TOPICS

Dr. Robinson shared information about the VSBA Leadership Conference on Charter Schools to be held October 1, 2010 at the Charlottesville Omni.

The Board discussed the 2010 VSBA Annual Convention to be held November 17-19, 2010 at the Williamsburg Lodge Conference Center.

Dr. Robinson shared information regarding the 2010 VSBA 18th Annual Golf Classic to be held November 16, 2010 in Williamsburg.

Dr. Robinson shared information about the 2010 VSBA 7th Annual 5K Walk/Run Spirit Contest and Challenger from Schools to be held November 18, 2010 in Williamsburg.

Dr. Robinson shared information about the 2010 VSBA 7th Annual 5K Walk/Run to promote physical activity in our schools to be held November 18, 2010 in Williamsburg.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Ryan commented on SCA officers attending the next school board meeting. Dr. Robinson has asked principals to let him know prior to the meeting whom they have invited to attend to represent their school.

Mr. Hambrick made a motion for administration to study Policy 6.52.1 Course Retaken: Grade Point Average and bring a report back to the Board. Ms. Sneed seconded the motion. The motion passed by 7-0 vote.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mrs. Williams, seconded by Mr. Coulthard, by 7-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered approving the twelve month employee calendar for 2010-2011. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following transfer:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following extracurricular/coaching resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved a salary adjustment for Elizabeth Aker, a food service worker at Sugar Grove Combined School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board issued a contract for Carlis Allison as Coordinator of Adult Diploma Program for the 2010-2011 school year.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the superintendent's recommendation for religious exemption from compulsory school attendance for Case #2010-03, Case #2010-04, and Case #2010-05.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mr. Hambrick, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: the discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the Board authorized the superintendent to begin negotiations on site selection for a new school.

On motion by Mr. Ryan, seconded by Mr. Coulthard, by 7-0 vote, the Board scheduled a called meeting for Tuesday, August 31, 2010 at 5:00 P.M.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.