August 9, 2016 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Jesse Choate, Bill Veselik, and Todd Williams. Paul Grinstead was late and arrived just after the beginning of the closed session. Wayne Carter and Susan Williams were absent due to scheduling conflicts.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 4-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, and student exemption from compulsory attendance by reason of bona fide religious training or belief as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

Dr. Dennis Carter shared that Smyth Career & Technology Center was highlighted in the 20th annual VSBA Showcases for Success directory for their Dress for Success and Jobs for Virginia Graduates programs.

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of July 2016.

Dr. Carter reported on various back to school activities including the New Teacher Orientation, a division wide professional development event on August 5, 2016, the annual Teacher of the Year banquet, and back to school nights held at each school.

Dr. Carter provided an update on facilities.

Dr. Carter discussed the upcoming IRS refund. He will provide updates to the board members as they become available.

Dr. Carter reminded the board members of the public hearing to gather feedback for characteristics desired in the new superintendent to be held at the Smyth Career & Technology Center on August 22, 2016.

DISCUSSION TOPICS

Dr. Carter shared that there would be a VSBA Legislative Advocacy Conference held in Charlottesville, VA on September 15, 2016.

Dr. Carter asked members to let him know if they were planning to attend the VSBA Annual Convention to be held in Williamsburg, VA on November 16-18, 2016.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan requested that the current enrollment numbers be input into a graph as they have continued to decline over the last 5 years.

Mr. Choate shared that he had been asked by a teacher if the VEA could possibly attend and represent the VEA during the upcoming superintendent interviews. Mr. Williams suggested that the board gather feedback on this from the VSBA.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving the following policy additions and/or revisions (first reading revision):

The Board considered approving participation in Virginia Quality Initiatives for Pre-K. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, participation was approved.

The Board considered approving a bid for janitorial supplies. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the bids were approved for various janitorial supplies from Kelsan and Zep.

The Board considered holding a Budget Committee Meeting on August 18, 2016 at 5:00 p.m. On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 5-0 vote, this was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the Board approved the following resignations:

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the Board approved the following extracurricular resignations:

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the Board approved the extracurricular transfer of Jessica Kopp from winter cheer coach to fall cheer coach at Northwood Middle School.

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the Board approved the following extracurricular hires:

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the Board approved for Patty Romans, food service worker at Atkins Elementary School, to go from part-time to full-time status due to the 3rd Meal Program.

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the Board approved religious exemption from compulsory school attendance on Case# 2016-02.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the meeting was adjourned.