Minutes of the August 10, 2009 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

Due to the absence of the clerk, Dr. Robinson recommended that the Board appoint Dr. Jeff Cassell as acting clerk for this meeting. On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, this was approved.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student issues as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and student exemption from compulsory attendance as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

The agenda was removed from the consent agenda and amended as follows: move item IX. G. Consider action on closed session items to item IX. J.; move item IX. H. Adjourn to item IX. K.; make item IX. G. Consider changing part-time language arts teacher at Northwood Middle School and full-time instructional aide at Rich Valley Elementary School to one full-time teacher teaching language arts at Northwood Middle School and PAL's intervention at Rich Valley Elementary School; make item IX. H. Consider approving a bid for an activity bus to be used as a Title I Parent Resource Center; and make item IX. I. Consider adding a third member to the Facilities Committee and scheduling a committee meeting.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Stan Dunham, Principal of Northwood High School, introduced Kendra Nutter and Amber Buchanan, students from Northwood High School, for placing all-state in softball.

PUBLIC COMMENT

Grant Hardin expressed his concerns about the condition of Marion Intermediate School.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of July 2009, fiscal year 2009-2010.

Dr. Robinson updated the Board on Title I stimulus funding. Ms. Sneed inquired about 1003(G) funds available under Title I. Dr. Robinson will follow up with this and report back to the Board.

Steve Blevins, Director of Special Education, presented an update on Title VI-B and Title VI-B Preschool Stimulus Grant Plans.

Dr. Robinson updated the Board on the progress of the food service debt collection.

DISCUSSION TOPICS

The Board discussed the upcoming VSBA Leadership Conference to be held on Friday, October 2, 2009, in Charlottesville, Virginia.

The Board discussed the NSBA Annual Conference to be held in Chicago, Illinois, April 10-12, 2010.

Rick Blevins, Director of Human Resources, presented an update on health insurance for the 2009-2010 school year.

QUESTIONS FROM BOARD MEMBERS

None of the board members had any questions.

ACTION ITEMS—MOTION REQUIRED

The Board considered policy additions and/or changes for the following (first reading):

The Board considered deleting the following policies:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the policies were deleted.

The Board considered adding lines to the budget to track American Recovery and Reinvestment Act expenditures. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered approving the Smyth County Schools Extra-Curricular Hiring Procedures. On motion by Mr. Hambrick, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered an insurance committee meeting for Wednesday, August 19, 2009, at 4:00 P.M.

The Board considered a called school board meeting for Thursday, August 20, 2009, at 5:00 P.M. On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered changing a part-time language arts teacher at Northwood Middle School and a full-time instructional aide at Rich Valley Elementary School to one full-time teacher teaching language arts at Northwood Middle School and PAL's intervention at Rich Valley Elementary School. On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving a bid for an activity bus to be used as a Title I Parent Resource Center. On motion by Mr. Doane, seconded by Mr. Coulthard, by 7-0 vote, the bid from Sonny Merryman in the amount of $38,000.00 was approved.

The Board considered adding a third member to the Facilities Committee and scheduling a committee meeting. On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board appointed Mrs. Williams to the committee. The Board also approved to schedule a committee meeting for Thursday, August 27, 2009, at 5:00 P.M.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following resignations:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following resignations in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired the following in extracurricular/coaching positions:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-1 vote, the out of district request Case #2009-01 was denied.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved to hire Cathy Roberts to teach two extra blocks of Spanish at Chilhowie High School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the superintendent's recommendation for religious exemption from compulsory attendance for Case #2009-05 and Case #2009-06.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.