Minutes of the August 11th, 2003 meeting of the Smyth County School Board, as approved by the School Board at its September 8th, 2003 meeting

Marion, Virginia
August 11, 2003

The Smyth County School Board met today with all members present.

On motion by Mr. Catron, seconded by Mrs. Hall, minutes from the July 14, 2003, meeting were approved as presented.

On motion by Mr. Choate, seconded by Mrs. Hall, the agenda was approved after deleting 12.b. Hear a report from Gayle Lewis about Child Assault Prevention (CAP) Project.

Mr. Sullivan reviewed the final 2002-2003 revenue figures. He also gave the board a financial comparison of June 30, 2002, with June 30, 2003. The reduction in carryover from June 30, 2002, to June 30, 2003, was $345,017.32.

The board reviewed some considerations for reducing the 2003-2004 budget. Mr. Campbell suggested they look at the teacher surveys that were generated last year.

Mr. Sullivan reviewed revenue, expenditure, and cash flow figures for 2003-2004.

The board heard a report from Betty Webb, Guidance Counselor at Northwood Middle School, on the employees’ health and dental insurance for 2003-2004. The employee health insurance committee met three times. The recommendation from the committee to the school board’s insurance committee is to continue with Anthem Blue Cross Blue Shield, keep all three plans, keep the three tiers within each plan, and use the desired rates to distribute the cost of the insurance appropriately to the groups. On motion by Mrs. Hall, seconded by Dr. Lewis, the board voted to approve the school board’s insurance committee’s recommendation.

The three plans for policy year October 1, 2003, to September 30, 2004, are as follows:

  HEALTH DENTAL TOTAL
Blue Care 300
Employee Only $342.67 $18.58 $361.25
Employee/One Child $482.13 $26.17 $508.30
Employee/Family $797.07 $43.25 $840.32
Key Care 500
Employee Only $303.95 $18.58 $322.53
Employee/One Child $427.67 $26.17 $453.84
Employee/Family $707.03 $43.25 $750.28
Key Care 20
Employee Only $325.88 $18.58 $344.46
Employee/One Child $458.45 $26.17 $484.62
Employee/Family $758.02 $43.25 $801.27

All three plan options have the 10/30/50 Rx and the basic dental plan.

Mr. Sullivan reviewed plans for the opening of school. The board received copies of a revised school calendar. Mr. Sullivan reported on his working with students attending school in their attendance area.

On motion by Mrs. Hall, seconded by Mr. Choate, the board approved the fee schedules for the 2003-2004 school year for high and middle schools as presented.

Mr. Sullivan reported on the upgrading of the nutritional quality of food items being sold through vending machines in schools. On motion by Mrs. Hall, seconded by Dr. Lewis, the board voted to convert vending machine products to a higher level of nutritional value.

Mr. Sullivan updated the board on the status of the literary loan to cover the cost of the wastewater treatment plant at Northwood Middle School.

On motion by Mr. Catron, seconded by Mrs. Hall, the board approved a resolution requesting the board of supervisors to issue general obligation school bonds for school purposes and consenting to the issuance thereof.

Mr. Sullivan presented a proposal for foreign exchange student requirements. On motion by Mrs. Hall, seconded by Mr. Grinstead, the board voted that in order for Smyth County Schools to accept foreign exchange students the following procedures must be followed:

  1. The placing agency should notify the high school principal by July 1.
  2. The exchange students, their parents, or guardians shall be notified that courses will be taken for audit purposes only. Grades for audited courses will be assigned.
  3. A certificate of participation will be presented in lieu of a diploma.

The board heard a presentation from Mrs. Hall on the VSBA Key Work Program and how other counties have used it.

The July payroll, checks #39759-40036, paid July 31, 2003, was approved on motion by Mr. Choate, seconded by Mr. Catron.

On motion by Mr. Grinstead, seconded by Mrs. Hall, current invoices in the amount of $453,164.74 from the County School Operating Fund were approved and ordered paid, the same to be listed in the warrant register.

On motion by Mr. Grinstead, seconded by Mr. Choate, current invoices in the amount of $15,727.74 from the County School Debt and Capital Outlay Fund were approved and ordered paid, the same to be listed in the warrant register.

On motion by Mr. Grinstead, seconded by Mrs. Hall, current invoices for utility payments made prior to the August 11, 2003, board meeting in the amount of $14,094.60 from the County School Operating Fund were approved, the same to be listed in the July warrant register.

On motion by Mr. Choate, seconded by Mrs. Hall, the board approved a request for General Dynamics to use eight school buses on Saturday, September 13, 2003.

Pursuant to §2.1-344(A) of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Mr. Choate, the board voted to convene a closed meeting for the purpose of discussing the following specific matters: staff resignations, transferring, hiring, and personnel matters as authorized by §2.1-344(A)(1) of the Code of Virginia; and a student issue as authorized by §2.1-344(A)(2) of the Code of Virginia.

On motion by Mr. Grinstead, seconded by Mr. Doane, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, §2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed or considered.

VOTE:

Yes: 7

No: 0

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board accepted the resignation of Nancy Sheffield, aide at Chilhowie Elementary School.

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board approved the following new hires for the 2003-2004 school year as recommended by the superintendent:

On motion by Mrs. Hall, seconded by Mr. Grinstead, the board approved the following transfers:

On motion by Mrs. Hall, seconded by Dr. Lewis, the board voted to grant a teacher an extension on a one-year local license.

On motion by Mrs. Hall, seconded by Mr. Doane, the board voted to grant a teacher a one-year local license.

No action was taken on the student issue.

On motion by Mr. Catron, seconded by Mrs. Hall, the meeting was adjourned.