August 11, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Susan Williams, Paul Grinstead, and Mac Buchanan. Bill Veselik was on a business trip, Stephen Marion was out due to illness, and Wayne Carter was on vacation.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Grinstead, seconded by Mr. Buchanan, by 4-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mrs. Williams, seconded by Mr. Grinstead, by 4-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 4, Nays: 0.

CONSENT AGENDA

On motion by Mrs. Williams, seconded by Mr. Buchanan, by 4-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

There were no presentations or recognitions at this meeting.

PUBLIC COMMENT

Jill Testerman, a parent, expressed her concerns about the number of students in a second grade class at Sugar Grove Combined School.

Joe Shirey, a parent, shared his thoughts about needing another second grade teacher at Sugar Grove Combined School.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of July 2014, fiscal year 2015.

Dr. Robinson provided an update on facilities.

Allen Asbury, Facilities and Energy Manager, provided an update on the renovation project of Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

Dr. Robinson shared information about a school debt portfolio review and analysis of potential plan of finance scenarios to be presented by Davenport and Company to the Smyth County Board of Supervisors on August 12, 2014.

Dr. Robinson shared information about the VSBA Annual Convention to be held in Williamsburg, Virginia, on November 19-21, 2014.

Dr. Robinson shared information about the VSBA Legislative Advocacy Conference to be held in Charlottesville, Virginia, on September 11, 2014.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Chairman Choate requested that Dr. Robinson and his staff take a look at staffing and class sizes at all the schools.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policy for approval (second reading):

On motion by Mrs. Williams, seconded by Mr. Grinstead, by 4-0 vote, the policy was approved.

The Board considered approving a position for a school psychology intern. On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 4-0 vote, this was approved.

The Board considered approving standard and premium voluntary disability insurance plans for 2015. On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 4-0 vote, these were approved.

The Board considered approving a teacher to teach an additional section of mathematics at Chilhowie High School. On motion by Mr. Grinstead, seconded by Mrs. Williams, by 4-0 vote, this was approved.

The Board considered approving a catastrophic insurance plan for middle school athletics. On motion by Mrs. Williams, seconded by Mr. Grinstead, by 4-0 vote, Class I (athletes only) $3,000,000.00 of coverage from Mutual of Omaha’s Lifetime Catastrophic Accident Insurance was approved.

The Board considered approving an easement agreement with Appalachian Power Company for a power line that will feed the new Advance Auto in Chilhowie, Virginia. On motion by Mr. Buchanan, seconded by Mr. Grinstead, by 4-0 vote, this was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Williams, seconded by Mr. Buchanan, by 4-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mrs. Williams, seconded by Mr. Buchanan, by 4-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 4, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Grinstead, by 4-0 vote, the Board approved the following retirement:

On motion by Mrs. Williams, seconded by Mr. Grinstead, by 4-0 vote, the Board accepted the following resignations:

On motion by Mrs. Williams, seconded by Mr. Grinstead, by 4-0 vote, the Board transferred the following:

On motion by Mrs. Williams, seconded by Mr. Buchanan, by 4-0 vote, the Board approved the following new hires as recommended by the superintendent. Chairman Choate declared that one of the new hires was related to him, but his vote was impartial.

On motion by Mrs. Williams, seconded by Mr. Grinstead, by 4-0 vote, the Board accepted the resignation of Jeff Powers as seventh grade boys’ basketball coach at Chilhowie Middle School.

On motion by Mrs. Williams, seconded by Mr. Grinstead, by 4-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Grinstead, by 4-0 vote, the Board approved the following:

ADJOURN

On motion by Mr. Buchanan, seconded by Mr. Grinstead, by 4-0 vote, the meeting was adjourned.