August 12, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Susan Williams, Susan Sneed, Dick Ryan, Jerry Catron, and Mac Buchanan. Bill Veselik was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution of higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Ms. Sneed, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

No students or employees were present for recognition.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Robinson reviewed revenue, expenditure, and cash flow figures for the month of July 2013, fiscal year 2014.

Dennis Carter, Assistant Superintendent for Instruction, provided an update on the Emory & Henry College Partnership Lab School.

Dr. Robinson shared findings and recommendations from the recent general fund and cafeteria accounts audit prepared by Hicok, Fern, Brown & Garcia, Certified Public Accountants, for year ending June 30, 2013.

Dr. Robinson shared that Saltville Elementary School would receive a USDA Fresh Fruits and Vegetable Program Grant for 2013-2014.

Dr. Robinson provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

Dr. Robinson shared that there would be a webinar held on Wednesday, August 14, 2013 at 12:30 P.M. at the school board office on School Safety Policies and Practice.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan inquired about the debt collection process in the cafeterias.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered deleting the following policies:

On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the policies were deleted.

The Board considered approving the following job descriptions (first reading):

The Board considered approving the front section of the Program of Studies for 2013-2014. On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered compensating a teacher for teaching an additional section of math due to math enrollment at Marion Senior High School. On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving the following books to be added to the Smyth County Approved Reading List:

On motion by Ms. Sneed, seconded by Mrs. Williams, by 6-0 vote, these were approved.

The Board considered approving the 1003(a) Grant Proposal and Assurances for 2013-2014. On motion by Mrs. Williams, seconded by Mr. Catron, by 6-0 vote, these were approved.

The Board considered approving a request to the Smyth County Board of Supervisors for them to take ownership of the sewer system and pump station on Brown Subdivision Road. On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered coal pricing for the 2013-2014 school year. On motion by Mr. Catron, seconded by Mr. Buchanan, by 6-0 vote, the Board approved a quote from Red River Coal Company, Inc. to continue supplying coal at $125.00 per ton.

The Board considered bids on oil and filters for the transportation department. On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the low bid from Elk Neck Sales in the amount of $619.00 per 55 gallon drum was approved for oil and selected items from Blue Ridge Auto Parts and Vehicle Maintenance Program were approved for filters.

The Board considered approving a textbook adoption for Criminal Justice. On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the Introduction to Criminal Justice was approved as the textbook to be used.

The Board considered approving the release of liens on Marion Intermediate School and deed of gift of Stage Drive to the Town of Marion. On motion by Mr. Catron, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following retirement:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board accepted the following resignation:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board transferred the following:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved Jennifer Sayers as interim principal at Sugar Grove Combined School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 6-0 vote, the Board approved for Troy Pollard to teach an additional class with compensation.

ADJOURN

On motion by Mr. Catron, seconded by Mrs. Williams, by 6-0 vote, the meeting was adjourned.