Minutes of the August 13, 2007 Smyth County School Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Dr. Robinson called the meeting to order. Determination of a quorum - five of the seven board members were present. He presided for the election of an acting chairperson for this meeting only. Ms. Sneed made a motion to nominate Jesse Choate and Mr. Nipper seconded the motion and it passed unanimously.

Acting Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Roger Nipper, Susan Sneed, Charles Doane, and Kimberly Clark. Jerry Catron and Laura Hall were absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Clarke, seconded by Mr. Nipper, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mrs. Clarke, seconded by Mr. Nipper, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0. Mr. Catron and Mrs. Hall were absent.

AGENDA

The agenda was removed from the consent agenda and amended as follows: item IX. F. Action on closed session items was moved to item IX. H.; item IX. G. Adjourn was moved to item IX. I.; add item IX. F. Consider adopting a corrected version of the 2007-2008 maintenance salary scale; and add item IX. G. Consider applying additional funds from the Smyth County Board of Supervisors, if approved, to category 64000 with the possibility of moving some of this to category 66000 after the scope of each project is considered.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mrs. Clark, by 5-0 vote, the following was approved:

INFORMATIONAL REPORTS

There were no informational reports included from the superintendent.

PRESENTATIONS/RECOGNITIONS

No students or employees were present for presentations or recognitions. Attendance recognitions will continue again in the fall.

PUBLIC COMMENT

No citizens were present to speak during public comment.

SUPERINTENDENT'S REPORT

Elizabeth Ballard, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures for the month of July, 2007, fiscal year 2007-2008.

Dr. Ed Humble and Dr. Bill Carnes with MGT of America, Inc. provided a PowerPoint presentation to the board on the upcoming Facility Study for Smyth County.

Kyle Rhodes, Director of Curriculum and Instruction, reported to the board on SOL testing outcomes.

DISCUSSION TOPICS

The board discussed plans to attend the 2007 VSBA Annual Convention at the Williamsburg Lodge on November 14-16, 2007, in Williamsburg, Virginia.

QUESTIONS FROM BOARD MEMBERS

Ms. Sneed asked if the school system had a plan if the heat continues once school starts next week. Dr. Robinson told the board he would be looking at the seven day forecast and the heat index to make a decision.

Ms. Sneed expressed her concerns about the teachers having enough time in their rooms prior to school starting. Dr. Robinson told the board this was left up to the principal of the school.

Mr. Choate asked what temperature would be the cut-off to dismiss school early. Dr. Robinson said he would be looking at the heat index.

Mr. Doane asked the superintendent if he had considered starting school earlier and letting out earlier if the temperature is high. Dr. Robinson said several issues, including transportation pickup times, would make this hard to do.

ACTION ITEMS - MOTION REQUIRED

The board considered revisions to high school fees. On motion by Mr. Doane, seconded by Mr. Nipper, by 5-0 vote, the fee schedules were approved.

The board considered approving crisis plans for all 14 schools. On motion by Mrs. Clark, seconded by Ms. Sneed, by 5-0 vote, the board approved all fourteen (14) plans with the exception of some changes in grammar and adding a table of contents to the plans without one.

The board considered adding an instructional aide's position to meet the IEP/Medical needs of a handicapped student. On motion by Mr. Nipper, seconded by Ms. Sneed, by 5-0 vote, the board approved this position.

The board considered declaring eleven (11) school buses as surplus. On motion by Ms. Sneed, seconded by Mrs. Clark, by 5-0 vote, this was approved.

The board considered bids for five (5) new school buses. On motion by Mrs. Clark, seconded by Mr. Doane, by 5-0 vote, the board accepted the bid from Sonny Merryman, Inc. with trade-ins allowed.

The board considered adopting a corrected version of the 2007-2008 maintenance salary scale. On motion by Mr. Doane, seconded by Mrs. Clark, by 5-0 vote, the scale was adopted.

The board considered applying additional funds from the Smyth County Board of Supervisors, if approved, to category 64000 with the possibility of moving some of this to category 66000 after the scope of each project is considered. On motion by Mrs. Clark, seconded by Mr. Doane, by 5-0 vote, this was approved.

CLOSED SESSION ITEMS

On motion by Mrs. Clark, seconded by Mr. Nipper, by 5-0 vote, the board accepted the following resignations:

On motion by Mrs. Clark, seconded by Ms. Sneed, by 5-0 vote, the board approved the following transfers:

On motion by Mrs. Clark, seconded by Mr. Nipper, by 5-0 vote the board hired the following as recommended by the superintendent to begin work with the 2007-2008 school year:

On motion by Mrs. Clark, seconded by Ms. Sneed, by 5-0 vote, the board hired the following in coaching positions:

On motion by Mrs. Clark, seconded by Mr. Nipper, by 5-0 vote, the board approved up to twelve weeks of unpaid leave during any 12-month period for Bobbie Caudill, bus driver at Atkins Elementary School, effective August 16, 2007.

On motion by Mrs. Clark, seconded by Mr. Doane, by 5-0 vote, the board approved the dismissal of Woody Herndon a teacher at Marion Senior High School.

On motion by Mrs. Clark, seconded by Mr. Nipper, by 5-0 vote, the board approved the following:

On motion by Mr. Doane, seconded by Mr. Nipper, by 5-0 vote, the meeting was adjourned.