August 13, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(B)(2) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

No students or employees were present for recognition.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of July 2012, fiscal year 2013.

Dr. Cassell reviewed the general fund and cafeteria accounts audit findings and recommendations for 2011-2012 as prepared by Hicok, Fern, Brown & Garcia, Certified Public Accountants.

Dr. Cassell reviewed the Troy & Banks Utility Audit Report.

Dr. Robinson shared information about a USDA Fresh Fruits and Vegetable Program grant for Saltville Elementary School.

Dr. Robinson shared information about the AdvanEd District Accreditation Review to be held April 7-10, 2013.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Primary School and the construction of the new elementary school.

Dr. Cassell provided an update on facilities.

DISCUSSION TOPICS

Dr. Robinson shared information about a VSBA Webinar: Political Campaigns and Schools, Do They Mix? to be held on Wednesday, August 15, 2012 at 12:30 at the school board office.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan commented on how much he enjoyed the Teacher of the Year Luncheon.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the policies were approved.

The Board considered Policy JHCD: Administering Medicines to Students for approval (first reading–second reading waived). On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the policy was approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered deleting Policy GDBA: Support Staff Salary Schedules and Policy LE: Relations With Colleges and Universities. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the policies were deleted.

Dr. Cole Spencer, Director of Human Resources, provided information about the Company Nurse program offered by VACO. This is a hotline for employees to report injuries that may be related to Workers Compensation. On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the program was approved.

The Board considered approving an addendum to our contract with Admin Partners. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving the use of additional QSCB funding provided by the Commonwealth of Virginia as refinancing of a portion of the Bond Anticipation Notes and subsequently the reduction in the amount of Literary Loan request. On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, this was approved.

The Board considered approving the school visitation schedule for the school board for 2012-2013. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the schedule was approved.

The Board considered approving a bid for elevator inspection. On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, the bid from EEIS was approved.

The Board considered approving a bid for elevator maintenance. On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, the bid from Vertical Solutions was approved.

The Board considered approving changes to the Program of Studies. On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the changes and allowed high school principals to determine an implementation timeline.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following resignations:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following transfers:

On motion by Ms. Sneed, seconded by Mr. Catron by 7-0 vote, the Board hired the following as recommended by the superintendent. Mr. Choate declared that he was a relative of one of the recommendations for new hire, but he could vote impartially on this matter.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board accepted the following coaching/extracurricular resignations:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board transferred the following in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board hired the following in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board hired Judy B. Surface as part-time social worker.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the superintendent's recommendation for religious exemption from compulsory school attendance for Case # 2012-04, Case # 2012-05, Case # 2012-06, Case # 2012-07, and Case # 2012-08.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.