Minutes of the August 14, 2006 Smyth County School Board Meeting

Marion, Virginia
August 14, 2006

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Laura Hall, Roger Nipper, Susan Sneed, Charles Doane, and Jerry Catron. Kimberly Clark was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Nipper, seconded by Ms. Sneed, the board voted unanimously to convene a closed meeting for the purposes of discussing the following specific matters: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(B)(1) of the Code of Virginia.

Dr. Mike Robinson, Assistant Superintendent for Instruction, was present for the closed meeting.

On motion by Ms. Sneed, seconded by Mr. Nipper, the board voted unanimously to return to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Ayes: 6
Nays: 0

Mrs. Clark was absent.

AGENDA

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve the agenda with the following additions:

  1. Add item IX. H. Consider the addition of a .5 instructional aide's position at Chilhowie Middle School;
  2. Add item IX. I. Consider the addition of an instructional aide's position at Marion Middle School;
  3. Add item IX. J. Consider the addition of a special education instructional aide's position at Northwood High School; and
  4. Item X. Adjourn - Consider continuing the meeting until Tuesday, August 29, 2006, at 5:00 P.M., to consider personnel issues and other items.

CONSENT AGENDA

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve the following:

INFORMATIONAL REPORTS

There were no informational reports included from the superintendent.

PRESENTATIONS/RECOGNITIONS

Mrs. Hall requested for the board to keep in mind one former student and two present students from Marion Senior High School that are trying to get home from London, England. They were scheduled to come home on Sunday, but now it will be Wednesday.

Mr. Sullivan presented the board with a plaque from the American Cancer Society Relay for Life for participation in the Relay for Life as a Gold Sponsor.

PUBLIC COMMENT

No citizens were present to speak during citizens' time.

SUPERINTENDENT'S REPORT/INFORMATIONAL UPDATES

Dr. Robinson reviewed preliminary SOL scores for the 2005-2006 school year.

Mr. Sullivan reviewed plans for the opening of school on Wednesday, August 23, 2006.

Elizabeth Ballard, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures for the month of July, 2006, fiscal year 2006-2007. She told the board that expenditure figures from the 2005-2006 school year had been closed out.

The board heard an update on the Request for Proposal (RFP) for a Facilities Study as presented by Mr. Sullivan. He will be meeting with Virginia Association of School Superintendents (VASS) on Friday, August 25, 2006, to discuss the RFP and about engaging their services.

Mr. Sullivan reviewed the status of the "Request for Use of Remaining 2005-2006 Funds". A public hearing is scheduled for Tuesday, September 12, 2006, in the Smyth County Board of Supervisors' board meeting room.

DISCUSSION TOPICS

Mr. Choate reminded the board of the "Teacher of the Year" banquet to be held at noon on Friday, August 18, 2006, at Hungry Mother Park Restaurant. He requested for the vice-chairman to be present to hand out awards to the teachers due to absence.

Mr. Sullivan invited the board members to attend the division-wide in-service to be held at Marion Senior High School at 1:30 P.M., on Friday, August 18, 2006.

QUESTIONS FROM BOARD MEMBERS

Mrs. Hall inquired about an e-mail from Herb Cottrill regarding all school divisions and their participation in the "2006-2007 VSBA Salary Database". Mr. Sullivan told the board that Smyth County does participate, and we also participate in all salary survey requests from the VEA.

ACTION ITEMS - (MOTION REQUIRED)

The board considered a request from Northwood High School's band director to allow selected eighth grade students to participate with high school marching band as presented by Dr. Mike Robinson, Assistant Superintendent for Instruction. On motion by Mr. Doane, seconded by Mr. Catron, the board voted unanimously to allow the participation as a pilot program for the first year.

The board considered a change in the number of volleyball games that can be played at the eighth grade level during each season as presented by Rick Blevins, Director of Human Resources and Auxiliary Services. On motion by Mr. Doane, seconded by Mr. Nipper, the board voted unanimously to approve the new policy to allow a maximum of 14 matches played preferably on Tuesday and Thursday.

The board considered the Fee Schedules for the 2006-2007 school year for high schools and middle schools. On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to approve the schedules as presented.

The board considered naming a National Affiliate Advocacy Network (NAAN) representative for NSBA. On motion by Ms. Sneed, seconded by Mr. Nipper, the board voted unanimously to nominate and appoint Laura Hall as the representative.

The board considered bids for five (5) new school buses as presented by Sam Musick, Director of Transportation and Maintenance. On motion by Mr. Nipper, seconded by Mrs. Hall, the board voted unanimously to approve Mr. Musick's recommendation to purchase five (5) new school buses, to be delivered before school starts, from Sonny Merryman, Inc., at $58,000.00 each.

The board considered the sale of eight (8) old school buses as presented by Sam Musick, Director of Transportation and Maintenance. On motion by Mr. Catron, seconded by Mr. Nipper, the board voted unanimously to allow Mr. Musick to use his discretion in handling the sale of these buses.

The board considered a contract with Computer Automation Systems, Inc. for the use of their SEAS program for Special Education Data Management as presented by Gary Collins, Director of Special Education. On motion by Mr. Catron, seconded by Ms. Sneed, the board voted unanimously to allow Mr. Collins to purchase this program from carry-over Title VI-B funds.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve requests from two (2) families to allow their children to be exempt from public school attendance for reason of religious training or belief as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to accept the following resignations:

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to appoint Sanders Henderson as acting principal of Chilhowie Elementary School from July 27, 2006, through September 1, 2006; and to appoint Jeff Smarr as acting principal of Chilhowie Middle School from July 1, 2006, through July 26, 2006.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to appoint Dennis Carter as principal of Chilhowie Elementary School, effective September 5, 2006.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to grant two weeks of unpaid Family Medical Leave to Vicki Williams, a teacher at Chilhowie Elementary School.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to revise the working hours for Dennis Billings, a custodian at Marion Primary School. During the 180 school days, he will work four (4) hours in the cafeteria and four (4) hours as school custodian. The rest of the contracted days as a 12-month employee will be eight (8) hours as school custodian.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to reinstate a bus driver at Chilhowie Elementary School.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to employ the following:

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously for Jane-Erie Shrestha, Jackie Ferley, and Debbie Thomas, certified English teachers at Marion Senior High School, to teach one extra section of English in place of their duty period and be compensated for such.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to hire the following as recommended by the superintendent:

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to employ Jean Allen as a part-time math teacher at Marion Senior High School to replace Beth Gates.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to transfer the following:

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to employ the following food services workers:

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to employ the following instructional aides:

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to hire Dixie Dedetra Miller as an administrative assistant at Marion Intermediate School to replace Joyce Blevins.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to transfer Monica Perkins from part-time custodian at Marion Middle School to full-time custodian at Marion Middle School to replace Lila Sue Atwell.

On motion by Mr. Doane, seconded by Mr. Nipper, the board voted unanimously to approve a 0.5 instructional aide's position at Chilhowie Middle School.

On motion by Mr. Doane, seconded by Mr. Nipper, the board voted unanimously to approve an additional instructional aide's position at Marion Middle School.

On motion by Mr. Catron, seconded by Mr. Nipper, the board voted unanimously to approve an instructional aide's position at Northwood High School.

On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to continue the meeting until Tuesday, August 29, 2006, at 5:00 P.M., in the board meeting room.