Minutes of the August 29, 2006 Smyth County School Board Meeting

Marion, Virginia
August 29, 2006

The Smyth County School Board met today in the board meeting room at 5:00 P.M., in a continued meeting from Monday, August 14, 2006.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to convene a closed meeting for the purposes of discussing the following specific matters: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student exemption from compulsory attendance as authorized by § 22.1-254(B)(1) of the Code of Virginia.

Dr. Mike Robinson, Assistant Superintendent for Instruction, was present for the closed meeting.

On motion by Mr. Doane, seconded by Ms. Sneed, the board voted unanimously to return to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Ayes: 7
Nays: 0

AGENDA

On motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to approve the agenda with the following changes:

  1. Move item number V. Action Items - to item number IV.;
  2. Move item number IV. Superintendent's Report - to item number V;
  3. Move item number VI. Adjourn - to item number VII; and
  4. Make item number VI. Questions from Board Members.

ACTION ITEMS - (MOTION REQUIRED)

The board considered recommendations from the Insurance Committee concerning employee health and dental insurance as presented by Rick Blevins, Director of Human Resources and Auxiliary Services. On motion by Mr. Doane, seconded by Mrs. Clark, the board voted unanimously to approve the Insurance Committee's recommendation to hold the current rates as close as possible for the 2006-2007 school year; increase the dental plan to an Indemnity II for better coverage; and to pay any remaining funds into the Rate Stabilization Fund for future protection. The three plans and rates for policy year October 1, 2006, through September 30, 2007, are as follows:

PLANHEALTHDENTALTOTAL
KEYCARE 300   
Employee Only319.0230.46349.48
Employee/One Minor449.8242.90492.72
Family Plan743.3770.90814.27
KEYCARE 500   
Employee Only296.6930.46327.15
Employee/One Minor418.3342.90461.23
Family Plan691.2970.90762.19
KEYCARE 20   
Employee Only307.8630.46338.32
Employee/One Minor434.0842.90476.98
Family Plan717.3070.90788.20

Vision coverage will migrate to Anthem Blue View Vision with the renewal.

The board considered recommendations from the Insurance Committee concerning employee disability insurance as presented by Rick Blevins. On motion by Mr. Doane, seconded by Mrs. Clark, the board voted unanimously to approve the Insurance Committee's recommendation to switch from MetLife to Prudential; select Option 2 for our long-term option; and select Option 2 for our short-term option. The change will take place in October, 2006.

The board considered pavement repair cost for the parking lot at Liberty Freewill Baptist Church which is used by buses from Chilhowie, Marion, and Sugar Grove as a transfer station for students as presented by Sam Musick, Director of Transportation and Maintenance. On motion by Mrs. Clark, seconded by Mrs. Hall, the board voted unanimously to accept the proposal from L.L.T.'s Paving, Marion, Virginia, in the amount of $2,750.00 to seal and re-strip the parking lot.

The board considered approval of the Marion Middle School's cheerleading squad's car wash at Advanced Auto in Marion on Saturday, September 2, 2006, and Marion Senior High School's annual livestock judging contest and Agricultural Olympics on Tuesday, September 12, 2006, in Abingdon. On motion by Mr. Doane, seconded by Mr. Nipper, the board voted unanimously to approve these activities.

On motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to hire the following as recommended by the superintendent:

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to hire the following as recommended by the superintendent:

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to hire Ryan Edward Powell as a custodian at Marion Intermediate School to replace Sharon Halsey.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to transfer April Moore from the Smyth Career & Technology Center to Northwood High School as an instructional aide in a new position, and to transfer Brandon Ratliff from assistant principal at Marion Middle School to principal of the Sugar Grove Combined School.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to transfer Jessica Blackwell from a part-time cafeteria worker at Chilhowie Elementary School to full-time, and to hire Donna Carrico as a part-time cafeteria worker at Chilhowie Elementary School to replace Jessica Blackwell.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to hire Tammy Carter as a part-time nurse at Marion Intermediate School in a new position, and to hire Tonya Montgomery as a part-time nurse for Northwood Middle/Rich Valley Elementary Schools in a new position.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to hire Carl Shuler as a full-time bus driver county-wide on a 90% contract to replace Stacy Langston.

Mr. Doane had to leave at 6:05 P.M.

On motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to accept the following resignations:

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to hire Stacy Poston as the assistant football coach at Northwood High School.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve requests for six (6) students to be exempt from public school attendance for reason of religious training or belief as authorized by § 22.1-254(B)(1) of the Code of Virginia.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to grant up to a total of twelve work weeks of unpaid leave during any 12-month period of Family Medical Leave to Paige Houchins, a teacher at Southwestern Virginia Mental Health Institute.

SUPERINTENDENT'S REPORT/INFORMATIONAL UPDATES

Mr. Sullivan updated the board on the opening of school. As of the fifth day, enrollment was up by twenty-five students compared to the fifth day last year. Enrollment is at 4,960 not including night school students. The budget for this year was built on 4,983.

Mr. Sullivan updated the board on an injured custodian at Marion Intermediate School.

Mr. Musick informed the board about a purchase of a 1999 Dodge Ram truck for use in the maintenance department.

QUESTIONS FROM BOARD MEMBERS

Ms. Sneed had been asked the question as to why the minutes did not show how each board member voted on action items. Mr. Choate told her that we would have to change to a roll call vote in order for the minutes to reflect this, and if this becomes an issue we could consider changing it.

Mrs. Hall told the board that Marion Middle School would be having a play at Hemlock Haven on Tuesday, September 12, 2006, at 6:00 P.M. Tickets can be purchased at the middle school.

Mrs. Hall reported on her visits to Marion Middle School and Atkins Elementary School for the opening of school. She handed out to board members copies of both schools' Calendar of Events. Mr. Sullivan told board members that school board personnel were working on getting these calendars for all schools posted on the school board's website.

Mrs. Hall reviewed the meeting the General Assembly held on Monday, August 28, 2006, and that they had not decided about the $130 million for sales tax. The next meeting would be held on Wednesday, September 27, 2006. She encouraged board members to contact anyone they might know in the General Assembly to express their concerns about the money being used for education purposes.

Mrs. Hall reported on a Virginia School Boards Association Conference she had attended on Thursday, August 24, 2006, entitled "Linking Limited English Proficiency to the No Child Left Behind Act of 2001".

Mrs. Clark asked about the status of the remaining 2005-2006 funds. Mr. Sullivan told the board that the public hearing was still scheduled for Tuesday, September 12, 2006.

Mrs. Clark thanked the school board staff for the great opening day orientation held for teachers.

On motion by Mr. Catron, seconded by Mr. Nipper, the board voted unanimously to adjourn the meeting.