Minutes of the August 5th, 2004 meeting of the Smyth County School Board, as approved by the School Board at its August 9th, 2004 meeting

Marion, Virginia
August 5, 2004

The Smyth County School Board met today in a called meeting with the following members present: Jerry Catron, Laura Hall, Roger Nipper, Charles Doane, and Kimberly Clark. Mr. Catron presided as chairman.

The meeting was called to appoint a candidate to fill the Royal Oak District school board position vacancy created by the resignation of Paul Grinstead at the July 12, 2004, school board meeting; to consider personnel and other necessary issues; and for planning purposes related to the 2004-2005 school year.

On motion by Mrs. Hall, seconded by Mrs. Clark, the agenda was approved as presented.

Mr. Catron introduced Susan L. Sneed, candidate for school board vacancy, and gave her an opportunity to speak to the board. Ms. Sneed spoke to the board.

Hubert Fulton made a few comments in support of Ms. Sneed.

Pursuant to 2.2-3711(A) of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: appointing a school board member and some personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, 2.2-3711(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law;

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Yes: 5 No: 0

Mr. Choate was absent.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted to appoint Laura S. Lincoln as Director of the Educational Foundation and appoint Carlis W. Allison to the position of Director of Adult Diploma Program as recommended by the superintendent.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to appoint Susan L. Sneed to fill the vacancy for the Royal Oak District. Ms. Sneed will be seated at the regular August 9, 2004, meeting. Ms. Sneed's term will be up for election in November 2005.

Mr. Catron welcomed Ms. Sneed and invited her to stay for the rest of the meeting.

Mr. Sullivan reviewed a procedure for selecting a consultant/company to conduct a study of the school system's buildings, student arrangement, staffing, and general operations. On motion by Mr. Nipper, seconded by Mrs. Clark, the board voted to approve for Mr. Sullivan to proceed with the efficiency review piloted last year by Roanoke and New Kent Counties.

The board considered a process for the evaluation of the superintendent.

The board considered plans for the Key Work of School Board's program. A date and time for a work session will be decided at the next scheduled board meeting.

Rick Blevins, Director of Human Resources and Auxiliary Services, updated the board on the options for the Retirement Bridge Program.

Mr. Sullivan updated the board on the possibility of working with the Smyth County Board of Supervisors to purchase the Jennings building to house the bus garage and to provide some office and storage space for the school system and for the county.

Mr. Sullivan reviewed with the board a proposal from The Education Station hosted by Pat Summerall. The Education Station is seen as a paid program on The Discovery Channel. The board directed the superintendent to decline this offer.

Mrs. Hall shared with the board a letter she received from Mr. Kenneth Stoley, Senator, regarding his support for all schools and their budgets.

Mrs. Hall asked the board to be in support of Wynn Combs from Grayson County being selected as the next VSBA At-Large Member.

Mrs. Hall said that she would probably be selected as the next Legislative and Policy and Resolution Committee Chairperson.

On motion by Mr. Doane, seconded by Mr. Nipper, the meeting was then adjourned.