Minutes of the August 9th, 2004 meeting of the Smyth County School Board, as approved by the School Board at its September 13th, 2004 meeting

Marion, Virginia
August 9, 2004

The Smyth County School Board met today with all members present.

On motion by Mr. Catron, seconded by Mr. Nipper, minutes from the July 12, 2004, and August 5, 2005, meetings were approved as presented.

On motion by Mr. Catron, seconded by Mrs. Clark, the agenda was approved after adding 13.b. Receive a report on class rank policy addendum from Larry Estep, Secondary Supervisor.

Mr. Choate welcomed Susan Sneed as the new board member to the Royal Oak District.

During citizens' time, Catherine Smith, Co-President of the Smyth County Education Association, welcomed Ms. Sneed to the board.

The board received copies of the thank-you memo sent to school board department heads, principals, teachers, and staff for their efforts in helping reduce the school board budget deficit.

Mr. Sullivan updated the board on the end-of-year transactions concerning the 2003-2004 school board budget. On motion by Mr. Doane, seconded by Mr. Nipper, the board voted to approve for the superintendent to request an additional appropriation of $188,012.91 from the Smyth County Board of Supervisors for the 2004-2005 school board budget in order to start "even" with funding for the 2004-2005 school year.

Mr. Sullivan reviewed revenue, expenditures, and cash flow figures through the month of July 2004.

Mr. Sullivan discussed the upcoming health insurance renewal for Smyth County schools. The school board's insurance committee decided to meet immediately following the school board meeting.

Mr. Sullivan reviewed plans for opening of school.

On motion by Mrs. Hall, seconded by Mr. Doane, the board voted to approve the fee schedules for the 2004-2005 school year for high and middle schools as presented.

Mr. Sullivan updated the board on the status of the literary loan to cover the wastewater treatment plant at Northwood Middle School. The project is No. 1 on Virginia's Literary Fund First Priority Waiting List. The General Assembly has not provided any monies in the budget for direct literary loans for the upcoming fiscal year. Mr. Sullivan asked the board to consider a resolution requesting the board of supervisors to issue general obligation school bonds for school purposes and consenting to the issuance thereof or consider other options for repayment of the $150,000 loan from the board of supervisors. The board opted to explore an alternative method of payment.

The board considered a commitment of funding seats at the Southwest Virginia Governor's School for a two-year period beginning July 1, 2004, at an annual rate of $3,650 per seat. The board was not in favor of funding these unused seats.

Sam McKinney, teacher at Chilhowie High School, reported on the Gateways to Technology program being initiated in the middle schools this year.

Mr. Sullivan reported on the use of school resource officers in the three high schools this year and the costs involved for the 2004-2005 school board budget.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted to approve a request from WMEV radio station for a school bus to be used as a part of its "Back On The Bus" program on Tuesday, August 10, 2004.

The board heard thoughts from the three high school principals concerning scheduling purposes of senior trips. On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted that each high school has the opportunity to propose a senior trip through the proper channels for board approval with the highest priority to go to Washington, D.C.

Larry Estep, Secondary Supervisor, reported on an addendum to Policy 6.51 - Determining Class Rank and Honors Graduates. On motion by Mrs. Hall, seconded by Mr. Catron, the board approved the addendum. The motion passed with 6 ayes and 1 nay.

The board heard a report from Courtney Stewart, ESL Coordinator, on Smyth County's English as a Second Language Program.

Pursuant to 2.2-3711(A) of the Virginia Freedom of Information Act, on motion by Mr. Nipper, seconded by Mr. Doane, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mrs. Hall, seconded by Mr. Doane, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, 2.2-3711(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law;

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meetings requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Yes: 7 No: 0

On motion by Mrs. Hall, seconded by Mr. Doane, the board voted to accept the resignations of Diane Jenkins, teacher at Chilhowie High School; Jason Morris, teacher at Marion Middle School; Celenna Vencill from her aide's position at Northwood Middle School; and Shannon Taylor, teacher at Rich Valley Elementary School.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted to grant Brad Haga, teacher at Marion Senior High School, a one-year local license for the 2004-2005 school year; hire Sonya Haga as a bus driver for Rich Valley Elementary School; hire Kevin Leonard as a bus driver for Marion Senior High School; and hire Bonnie Bennett as a bus driver at Rich Valley Elementary School. On motion by Mrs. Hall, seconded by Mr. Catron, the board voted to accept the resignation of Marilyn Whitley from her part-time secretarial assistant's position at Chilhowie Elementary School; accept the resignation of Ruth Greer from her aide's position at Chilhowie Elementary School; transfer Stan Dunham to the assistant principal's position at Northwood High School; add to Sam McKinney's position part-time assistant principal at the Smyth Career and Technology Center; and transfer Steve Gregory to teach technology at Chilhowie Middle School.

On motion by Mrs. Hall, seconded by Mr. Doane, the board voted to hire Mindy DeBord as a fifth grade aide at Marion Intermediate School; hire Cynthia Yett as an aide at Marion Senior High School; hire Linda Storie as an aide at Marion Middle School; hire Jill Eddy as a special education aide at Marion Middle School to be funded by the Sliver Grant; hire Carrie L. Bailey as a guidance counselor for Sugar Grove Combined School and Atkins Elementary School; hire Terri Totten as a special education aide at Rich Valley Elementary School; and hire Michael Henderlite as a teacher at Chilhowie Middle School.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted to hire Judith W. Franklin as part-time assistant principal at Northwood Middle School; hire Crystal Hurd as an English teacher at Northwood High School; hire Christopher T. Clark as a custodian at Marion Senior High School; hire Teresa Surber as a part-time secretarial assistant at Chilhowie Elementary School; hire Josh Kestner as a special education aide at Chilhowie Elementary School; hire Delina Billings as cafeteria manager at Marion Primary School; hire Denise Hubble as a physical education aide at Northwood Middle School; and hire Holly Minton as a special education aide at Northwood Middle School.

The board reviewed some plans for the "Key Work of School Boards" program. Mrs. Hall is to make some contacts and set up a date and time in early September for a meeting.

On motion by Mrs. Hall, seconded by Mr. Catron, the July payroll, paid July 30, 2004, checks #44413-44493, was approved.

On motion by Mrs. Hall, seconded by Mr. Catron, current invoices in the amount of $591,641.34 from the County School Operating Fund were approved and ordered paid, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Mrs. Clark, current invoices in the amount of $17,865.33 from the County School Debt and Capital Outlay Fund were approved and ordered paid, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Mr. Catron, invoices for utility payments made prior to the August 9, 2004, board meeting in the amount of $11,230.51 from the County School Operating Fund were approved, the same to be listed in the July warrant register.

On motion by Mr. Catron, seconded by Mr. Doane, the board voted to award the bid for the replacement of the furnace at Sugar Grove Combined School to B & D Boilers, Charleston, South Carolina, in the amount of $39.670.25.

On motion by Mr. Catron, seconded by Mr. Doane, the meeting was then adjourned.