December 8, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Vice-Chairperson Susan Williams called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Bill Veselik, Susan Williams, Stephen Marion, Paul Grinstead, and Mac Buchanan. Wayne Carter was absent due to prior work obligations. Jesse Choate was absent due to an illness.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mr. Marion, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Marion, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mr. Marion, by 5-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Chilhowie Elementary School had the highest attendance percentage in the elementary category for the month of November. Sanders Henderson, Principal of Chilhowie Elementary School, introduced Marley Sturgill, a second grader, for having made great strides in her reading. Also present were Michael Colston, Assistant Principal, Susan Kilby, and Desiree Buchanan, teachers at the school. The school received a certificate and the attendance flag to display at the school.

Marion Middle School had the highest attendance percentage in the middle school category for the month of November. Damon Mazoff, Principal of Marion Middle School, introduced Anna Graham and Bailey King, eighth graders, for having perfect attendance and for doing projects to improve Marion Middle School. The school received a certificate and the attendance flag to display at the school.

Northwood High School had the highest attendance percentage in the high school category for the month of November. Stacy Poston, Assistant Principal of Northwood High School, accepted the attendance award. The school received a certificate and will be retaining the attendance flag from last month.

Oak Point Elementary School had the most improved attendance percentage for the month of November. Gary Foulke, Principal of Oak Point Elementary School, introduced Nathan Shaft and Hayley Powers, fifth graders, for having perfect attendance. The school received a certificate and the attendance flag to display at the school.

Tim Duncan, Principal of Northwood Middle School, introduced Tyler Waddle, a sixth grader, for being Northwood Middle School’s good citizen for the month of November. The other good citizen for the month of November is Chevas McGuire, an eighth grader.

Dr. Robinson congratulated Gary Foulke for completing his Doctorate in Education Degree.

Dr. Robinson shared that Jamie Davis, a teacher at Marion Middle School, and Jeff Robinson, a teacher at Chilhowie High School, were selected as VFW Teachers of the Year.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of November 2014, fiscal year 2015.

Dr. Robinson shared that the Virginia Foundation for Healthy Youth awarded Smyth County Public Schools a grant to implement the Too Good for Drugs Program at Oak Point Elementary School. This is a three year grant with a total funded amount of $136,207.00. The funding is awarded to the school division, and we will contract with Mount Rogers Community Services Board to provide the services.

Dr. Robinson provided an update on the Health Insurance Committee meeting held on Wednesday, December 3, 2014. The Health Insurance Committee will hold another meeting in January 2015.

Dr. Robinson provided an update on facilities.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan and Mr. Grinstead expressed their thanks to Dr. Robinson, his staff, and the other board members for all they have done this past year for Smyth County Schools.

Mr. Buchanan would like for the Board to work on additional measures next year to ensure the safety of all the children attending Smyth County Schools.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Grinstead, seconded by Mr. Marion, by 5-0 vote, the policies were approved.

The Board considered approving the following policy for approval (second reading):

On motion by Mr. Marion, seconded by Mr. Buchanan, by 5-0 vote, the policy was approved.

The Board considered approving the following policy additions and/or changes (second reading):

The Board considered approving the 2015-2016 Budget Development Calendar for fiscal year 2016. On motion by Mr. Veselik, seconded by Mr. Grinstead, by 5-0 vote, this was approved.

The Board considered approving Budget Priorities for fiscal year 2016. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, this was approved.

The Board considered approving the VSBA and VASS State Funding for Public Education Resolution. On motion by Mr. Marion, seconded by Mr. Buchanan, by 5-0 vote, the resolution was approved.

The Board considered changing two part-time instructional aide positions at Marion Senior High School to a full-time position. On motion by Mr. Grinstead, seconded by Mr. Marion, by 5-0 vote, this was approved.

The Board considered approving a job description for principals (second reading). On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, this was approved.

The Board considered approving a calendar adjustment for 12 month employees. On motion by Mr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, Friday, January 2, 2015 was approved as a holiday for 12 month employees.

The Board considered approving a Memorandum of Understanding (MOU) with Southwest Virginia Alliance for Manufacturing. The MOU will support our efforts to educate students and parents about the employment opportunities available with careers in advanced manufacturing. On motion by Mr. Marion, seconded by Mr. Veselik, by 5-0 vote, this was approved.

The Board considered approving a bid for asbestos abatement and replacement of floor tile in the remaining eight rooms at Chilhowie Elementary School. On motion by Mr. Veselik, seconded by Mr. Grinstead, by 5-0 vote, the Board approved for the superintendent to negotiate and continue to work with R & M Carpet Outlet on a smaller scale project.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, the Board accepted the following resignations:

On motion by Mr. Grinstead, seconded by Mr. Veselik, by 4-1 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, the Board transferred the following:

On motion by Mr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

On motion by Mr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following resignations in coaching/extracurricular activities:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 5-0 vote, the meeting was adjourned.