December 10, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Ms. Sneed, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Marion Intermediate School had the highest attendance percentage in the elementary school category for the month of November. Gary Foulke, Principal of Marion Intermediate School, introduced Katie Raynor, a fifth grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Marion Middle School had the highest attendance percentage in the middle school category for the month of November. Brandon Ratliff, Principal of Marion Middle School, introduced Sarah Hardin, a sixth grader, Logan Cale, an eighth grader, and Cole Davidson, an eighth grader, for placing in the Patriot’s Pen essay contest. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of November. Jeff Smarr, Assistant Principal of Chilhowie High School, introduced Sharon Conley, sponsor of the Friends of Rachel Club. She introduced Aaron Webb, president of the club. They shared information about the club and some of the club’s recent activities. The school received a certificate and will be retaining the flag from last month.

Chilhowie Elementary School had the most improved attendance percentage for the month of November. Sanders Henderson, Principal of Chilhowie Elementary School, introduced Madeline Terry, a fifth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Barry Glenn, CEO and President of Jobs for Virginia Graduates, Inc. (JVG), presented Songia Widener with a plaque for the Smyth Career & Technology Center JVG program’s outstanding performance and accomplishments in exceeding "5 of 5" national performance goals for the Class of 2011. He also presented her with a banner to display at the school.

Tim Duncan, Principal of Northwood Middle School, introduced R. J. Carter, an eighth grader, and Hayley Hartzog, an eighth grader, for being selected as good citizens for the month of November at Northwood Middle School.

Mike Davidson, Principal of Marion Senior High School, introduced Todd Necessary, drama teacher at the school. He introduced Grace Mucha, a drama student, and shared some of the accomplishments of the drama program.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of November 2012, fiscal year 2013.

Dr. Robinson shared the revised Professional and Support Staff Application for Employment to be implemented January 1, 2013.

Dr. Robinson shared that the Race to the Top Grant was not approved.

Dr. Robinson provided an update on the Emory & Henry College Partnership Laboratory School.

Dr. Cassell provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Primary School and the construction of the new elementary school.

Dr. Cassell provided a PowerPoint presentation regarding redistricting for the new attendance boundaries at Marion Elementary School and Oak Point Elementary School.

DISCUSSION TOPICS

Dr. Robinson shared information about the VSBA Legislative Conference to be held January 23-24, 2013 at the Richmond Marriott.

Dr. Robinson shared information about the VSBA School Budget and Finance 101 Webinar which will be held in three sessions.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Ms. Sneed inquired about teacher assignments for Marion Elementary School and Oak Point Elementary School next year.

Mr. Buchanan commented on completing one year on the board and looked forward to the next three years.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered approving budget amendments to be sent to the Smyth County Board of Supervisors that would amend the 2013 fiscal year County School Debt and Capital Outlay and County School Operating Fund budgets. On motion by Mr. Ryan, seconded by Mr. Catron, by 7-0 vote, the amendments were approved.

The Board considered approving additional courses to the Program of Studies offered through Apex Learning. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving supplemental contract guidelines. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered approving road names for the two roads that serve Oak Point Elementary School. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the Board approved the new section of road connecting Browns Subdivision Road to the egress road be named Browns Subdivision Road, and the new road in front of the school be named Oak Point Drive.

The Board considered renaming the road next to Marion Senior High School that runs from Stage Street to the football stadium parking area from Stadium Drive to Hurricane Path. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving a resolution to terminate the SunTrust Retirement Plan. On motion by Mrs. Williams, seconded by Mr. Catron, by 7-0 vote, the resolution was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following resignation:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following transfer:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board accepted the resignation of Jessica Widener-Bailey as head varsity softball coach at Marion Senior High School.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board hired Ryan Lowery as assistant wrestling coach at Northwood High School.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.