Minutes of the December 11, 2006 Smyth County School Board Meeting

Marion, Virginia

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Mr. Nipper, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

Dr. Michael Robinson, Assistant Superintendent for Instruction, was present for the closed meeting.

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7; Nays: 0

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Nipper, by 7-0 vote, the following was approved.

INFORMATIONAL REPORTS

The board received information on the 2007 VASS Legislative Priorities, January 16, 2007, Press Conference, and the Governor's Reception.

The board received information about Mrs. Patty Pitts serving as Acting Assistant Superintendent for Teacher Education and Licensure with the Department of Education.

The board received unofficial SOL scores for Region 7 in special education.

Ms. Sneed gave board members copies of the minutes from the Special Education Advisory Committee meeting held on September 7, 2006.

PRESENTATONS/RECOGNITIONS

Marion Primary School had the highest attendance percentage in the elementary category for the month of November. Ann Cunningham, Principal of Marion Primary School, introduced Olivia Vanhoy, a second grader, for having perfect attendance since kindergarten. They received a certificate and a flag to fly at the school. Ms. Cunningham told the board that this is the first time Marion Primary School has ever won the attendance flag.

Karen Chamberlain, a teacher at Chilhowie Middle School, introduced Hunter Testerman, an eighth grader, for having perfect attendance. Chilhowie Middle School had the highest attendance percentage in the middle school category. They received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category. David Ellison, Acting Principal for Chilhowie High School, introduced Stacy Blevins, a twelfth grader, for having perfect attendance. They received a certificate and will be retaining the flag from last month.

There was not a most improved category for the month of November, 2006.

Mr. Sullivan introduced Mr. Barry Glenn, CEO of the Jobs for Virginia Graduates. He presented Mr. Sullivan with a plaque for outstanding performance and accomplishments in exceeding '5 of 5' national performance goals for the Class of 2005. Kim Stewart, Project Director, introduced Kayla Hardin, Megan Johnson, and Candice Tilson, three students from her class at the Smyth Career & Technology Center. They shared with the board their experiences gained from the National Student Leadership Conference held in Washington, D.C.

Mr. Glenn also presented Mrs. Stewart with an Outstanding Specialist Award.

Danny Newman, Principal of Marion Senior High School, introduced Lindsey Blevins, a ninth grader, for being chosen "Miss Teen of Virginia" in Radford, Virginia. Lindsey was awarded $250.00 to give to her school. Mr. Newman told the board that this money was used for the new special education transition class.

Ms. Cunningham introduced Kay Clawson, physical education teacher at Marion Primary School, for directing the "Walk" during classes each spring. It is one of Marion Primary's fundraisers. They received an award from the March of Dimes for the greatest contribution in the state. Mrs. Clawson introduced Sharon Taylor, a second grader, and she told the board about the student's help with the fundraiser.

PUBLIC COMMENT

Betty Webb, Guidance Counselor at Northwood Middle School, inquired about the public address system for the school board meeting room. Mr. Sullivan assured her that the technology department would have this installed as soon as possible.

SUPERINTENDENT'S REPORT/INFORMATION UPDATES

Danny Newman, Principal of Marion Senior High School, reported on that school's Annual School Improvement Plan.

Brenda Boone, Principal of Saltville Elementary School, reported on that school's Annual School Improvement Plan.

Steve Johnston, Principal of Northwood High School, reported on that school's Annual School Improvement Plan.

Ann Cunningham, Principal of Marion Primary School, reported on that school's Annual School Improvement Plan.

Steve Miller, Principal of Marion Intermediate School, reported on that school's Annual School Improvement Plan.

Dr. Robinson reviewed with the board an update to the efficiency review tracker.

Dr. Robinson reviewed the continuing education and dropout statistical information from 1966-2006.

Mr. Sullivan reviewed revenue, expenditures, and cash flow figures for the month of November, 2006, fiscal year 2006-2007.

DISCUSSION TOPICS

Mr. Sullivan told the board that the robotics team from the Smyth Career and Technology Center competed in the Virginia First VEX Robotics Championship in Farmville, Virginia, and finished in second place.

Board members attending the VSBA Annual Convention, November 15-17, 2006, held in Williamsburg, Virginia, shared materials and discussed sessions they had attended.

The board reviewed the job description for the assistant superintendent for instruction as presented by Dr. Robinson.

Dr. Robinson reviewed with the board that January is set aside as the VSBA Bullying Prevention Awareness month. The superintendent recommended that this item be moved down under item number IX. so the board could take action on approving a proclamation. There was a general consensus of the board to move this item.

QUESTIONS FROM BOARD MEMBERS

There were no questions from any of the board members.

ACTION ITEMS - (MOTION REQUIRED)

The board considered an update of the Family Life Community Involvement Team for 2006-2007. On motion by Mrs. Clark, seconded by Ms. Sneed, by 7-0 vote, the board approved the Family Life Community Involvement Team for 2006-2007 with the noted changes.

The board considered bids on a new telephone system for the central office as presented by Terry Hawthorne, Director of Technology. On motion by Mrs. Hall, seconded by Mr. Catron, by 7-0 vote, the board accepted the equipment proposal from ABS Technology Architects for $42,430.35, which represents the low bid for a Cisco Call Manager-based system, and to allow the flexibility for Mr. Hawthorne to use some of their services, if needed, at an additional rate.

The board considered the Facility Studies RFP as presented by Dr. Robinson. The board requested for this to be brought back to a future meeting for consideration.

CLOSED SESSION ITEMS

On motion by Mrs. Hall, seconded by Mrs. Clark, by 7-0 vote, the board accepted the retirement of Marie Claire Bullins, art teacher at Chilhowie High School, effective at the end of the 2006-2007 school year; and the resignation of Graham P. Harris, bus driver in the Chilhowie area, effective at the end of the school day on Wednesday, December 20, 2006.

On motion by Mrs. Hall, seconded by Mr. Catron, by 7-0 vote, the board hired Harold Porter as a full-time bus driver in the Chilhowie area to replace Graham Harris; add a Drama supplement to Keela Smith's contract, a teacher at Marion Middle School; and approve additional compensation for Sam McKinney for additional duties at Chilhowie High School for the month of December.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously (by 7-0 vote) to confirm Dr. Michael M. Robinson as the new superintendent of Smyth County Schools, effective January 1, 2007.

On motion by Mrs. Hall, seconded by Mrs. Clark, by 7-0 vote, the board approved the superintendent's recommendation to employ Michael L. Sturgill as the principal of Chilhowie High School, effective December 11, 2006, and for Mr. Sturgill to temporally be the acting principal of Chilhowie Middle School while this position is being advertised.

ACTION ITEMS - (MOTION REQUIRED)

The board considered rejoining the Title III Consortium hosted by Carroll County Schools for the 2006-2007 school year as presented by Dr. Robinson. On motion by Mrs. Clark, seconded by Mrs. Hall, by 7-0 vote, the board approved the participation in the consortium for the 2006-2007 school year.

The board considered adoption of the VSBA proclamation concerning bullying. On motion by Mrs. Clark, seconded by Mrs. Hall, by 7-0 vote, the board adopted this proclamation.

Mr. Sullivan thanked the board for working with him for the past four years and commended them for their selection of Dr. Robinson as the next superintendent.

Mr. Choate thanked the board for all their hard work in selecting a superintendent and wished Mr. Sullivan well in his retirement.

Mr. Choate told the board he would not be seeking the chairmanship position for the 2007 calendar year.

On motion by Mr. Catron, seconded by Mrs. Clark, by 7-0 vote, the meeting was adjourned.