December 11, 2017 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 p.m., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the Clerk, and the following members were present: Jesse Choate, Paul Grinstead, Susan Williams, Todd Williams, and Bill Veselik. Mac Buchanan and Wayne Carter were absent due to prior obligations.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel–Retirements, resignations, transfers, hires, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

Attendance awards for November 2017 were presented to Atkins Elementary School, Chilhowie Middle School, and Chilhowie High School.

Dr. Dennis Carter recognized and thanked Dr. Wayne Carter for his service on the Smyth County School Board for the last four years.

PUBLIC COMMENT

There were no comments during public comment time.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of November 2017.

Dr. Carter provided an update from the insurance committee.

Dr. Carter provided an update on the 2017 Division Improvement Plan.

Dr. Carter provided an update from the budget committee.

Dr. Carter provided an update on facilities.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

There were no questions or comments from Board members.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving the following policies and/or revisions (first reading revisions):

On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, the policies were approved.

The Board considered approving the 2018-2019 Budget Priorities for fiscal year 2019. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, the budget priorities were approved.

The Board considered approving the 2018-2019 Budget Development Calendar for fiscal year 2019. On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the calendar was approved.

The Board considered conducting a Safety Committee meeting on Wednesday, January 10, 2018 at 4:00 p.m. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the meeting was scheduled.

The Board considered scheduling a public hearing to discuss the FY 2019 budget at the January 8, 2018 meeting of the Smyth County School Board at 6:15 p.m. On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the public hearing was scheduled.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following retirement:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following transfer:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following hires, as recommended by the Superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following coaching/extracurricular resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following coaching/extracurricular hires:

ADJOURN

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the meeting was adjourned.