Minutes of the December 12th, 2005 meeting of the Smyth County School Board, as approved by the School Board at its January 9th, 2006 meeting

Marion, Virginia
December 12, 2005

The Smyth County School Board met today at 4:00 P.M., with all members present.

On motion by Mrs. Clark, seconded by Mr. Nipper, the board voted unanimously to approve the minutes from the November 14, 2005, and November 29, 2005, school board meetings as presented.

On motion by Mr. Catron, seconded by Mr. Nipper, the board voted unanimously to approve the agenda after adding to item 19. Other items of interest - a. Set tentative dates to review the efficiency team report; and b. Hear a report from Kimberly Clark on the enrichment advisory meeting.

Pursuant to 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Clark, seconded by Ms. Sneed, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia.

Dr. Robinson, Assistant Superintendent for Instruction, was present for part of the closed meeting.

On motion by Mr. Nipper, seconded by Ms. Sneed, the board voted unanimously to return to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Ayes: 7 Nays: 0

On motion by Mrs. Hall, seconded by Mr. Doane, the board voted unanimously to accept the resignation of Lucy Henderson as a part-time guidance secretary at Northwood High School and accept the resignation of Angela Lampkins as a part-time food service worker at Atkins Elementary School.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to hire Thaddeus Umberger as the assistant wrestling coach at Chilhowie High School.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to hire Melissa R. Dean as the early childhood special education teacher for Marion Primary School.

On motion by Mrs. Hall, seconded by Mr. Doane, the board voted unanimously to vacate the action taken at the November 14, 2005, school board meeting regarding John Glass, a first grade teacher at Marion Primary School.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve for the superintendent to hire an instructional aide for the early childhood program for the remainder of this school year at Marion Primary School.

During citizens' time, Mr. Choate congratulated both Laura Hall for being appointed to the Board of Directors and Kimberly Clark for becoming a member of the Federal Relations Committee.

Chilhowie Elementary School had the highest attendance percentage in the elementary school category for the month of November. Sanders Henderson, Assistant Principal of Chilhowie Elementary School, introduced Hannah Brooks, a fifth grader, for having perfect attendance. The school received a certificate and a flag to fly at the school. Nellie Harmon, Guidance Counselor, was also present to represent the school.

Mr. Henderson invited all board members and school board office staff to the first grade Christmas play to be held in the Chilhowie High School Auditorium at 7:00 P.M., on Tuesday, December 13, 2005, and again at 9:30 A.M., on Wednesday, December 14, 2005.

Sue Tilson, Principal of Chilhowie Middle School, introduced Leanna Doss, a seventh grader, for having perfect attendance. Chilhowie Middle School had the highest attendance percentage in the middle school category. The school received a certificate and a flag to fly at the school.

Chilhowie High School had the highest attendance percentage in the high school category. Steve Reedy, Principal of Chilhowie High School, introduced Merle Obregon, French and Drama Teacher at Chilhowie High School. Ms. Obregon introduced Ryan Gray, an eleventh grader, for being a recent winner in the Barter Theater Playwright's Competition. The school received a certificate and will be retaining the flag from last month.

There was not a most improved attendance certificate and flag presented for the month of November.

Mike Robinson, Assistant Superintendent for Instruction, introduced Damon Mazoff and presented him a ring for being the 2006 Smyth County Teacher of the Year.

Sue Tilson, Principal of Chilhowie Middle School, reported on that school's Annual School Improvement Plan.

Steve Miller, Principal of Marion Intermediate School, reported on that school's Annual School Improvement Plan.

Ann Cunningham, Principal of Marion Primary School, reported on that school's Annual School Improvement Plan.

Jeff Comer, Principal of Northwood Middle School, reported on that school's Annual School Improvement Plan.

The board reconsidered a request for the use of one school bus at the rate of $1.25 per mile for the Wytheville Community College Upward Bound Tutorials for January 28, February 11, February 25, March 11, March 25, April 13, April 14, April 15, and May 13, 2006. On motion by Mr. Catron, seconded by Mr. Nipper, the board voted unanimously to approve this request.

The board considered the adoption of a new Career Technical Education (CTE) course in finance for high school students as requested by Steve Reedy, Principal of Chilhowie High School and presented by Mike Robinson, Assistant Superintendent for Instruction. On motion by Mr. Doane, seconded by Mr. Nipper, the board voted unanimously to approve this new course. The other two high schools will be notified that this course was approved.

Ed Worley, Director of CTE for Smyth County, presented to the board for consideration bids for consulting services to implement the Smyth County 21st Century Career Pathways program. On motion by Mr. Doane, seconded by Mr. Catron, the board voted to approve the lowest bid of $32,400.00 from John L. Williams, Ed-Connect, Inc., Chelsea, MI. The motion passed with five (5) ayes and two (2) board members abstained.

The board considered a request from Ed Worley for the Smyth Career & Technology Center US FIRST robotics team to participate in regional competitions. On motion by Mr. Doane, seconded by Mrs. Hall, the board voted unanimously to approve the request. If they are not able to raise all the money needed, Mr. Choate told Mr. Worley to come back and request help from the board.

The board heard a proposal for the adoption of a 457 Deferred Compensation Plan as presented by Rick Blevins, Director of Human Resources and Auxiliary Services. On motion by Mrs. Clark, seconded by Mr. Nipper, the board voted unanimously to adopt this plan effective January 1, 2006, for payroll deduction.

The superintendent updated the board on the Six-Year Accountability report. The board requested that he bring the report back to the next meeting for further review.

The board considered a request presented by Rick Blevins from Chilhowie Elementary School to allow VDOT to designate the parent-pick-up loop as a secondary road so VDOT can maintain it. On motion by Mr. Doane, seconded by Mrs. Clark, the board voted unanimously to approve the request as long as there would be no costs to Smyth County Schools or any transfer of ownership of the property.

The board considered a request from Sally Morgan, Community/Economic Development Director for Smyth County and Jim Kelly, Bristol Virginia Utilities, to place a 12' x 16' communications building on the Smyth County School Board's property at the Smyth Education Center in Atkins, Virginia, as presented by Terry Hawthorne, Director of Technology. On motion by Mrs. Clark, seconded by Ms. Sneed, the board voted unanimously to allow the superintendent to pursue this request further and bring back the details at the next board meeting.

Amy Smith, Program Coordinator for Project Right Start, reported on the program and projects in the different schools.

Elizabeth Roberts, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures through the month of November, 2005.

The board considered amendments to the 2005-2006 school board budget totaling $116,160.71. On motion by Ms. Sneed, seconded by Mr. Doane, the board voted unanimously to approve these amendments.

Members of the board and the superintendent reported on conferences they attended while at the VSBA Annual Convention held in Williamsburg, Virginia, on November 16-18, 2005.

On motion by Mrs. Hall, seconded by Ms. Sneed, the board voted unanimously to approve the payroll deposit for Friday, December 16, 2005.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve the November payroll, paid November 30, 2005, checks # 50865-51133.

On motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to approve and pay current invoices in the amount of $446,520.95 from the County School Operating Fund, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve and pay current invoices from the County School Debt and Capital Outlay Fund, as follows, the same to be listed in the warrant register:

Wachovia Administration Fee- Saltville Elem. $538.75 Wachovia Interest Payment - Saltville Elem. $38,511.02

On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve invoices for utility payments made prior to the December 12, 2005, school board meeting in the amount of $36,234.67 from the County School Operating Fund, the same to be listed in the November warrant register.

No payments were made for the month of November to publishers for textbooks.

The board set Thursday, January 12, 2006, at 5:00 P.M., to meet and review the efficiency team report. This date will be advertised in the newspapers.

Kim Clark reported on the enrichment advisory meeting. On motion by Mrs. Clark, seconded by Ms. Sneed, the board voted unanimously to approve the revisions to the original plan already approved for the 2005-2010 Local Plan for the Education of the Gifted.

On motion by Mr. Catron, seconded by Ms. Sneed, the board voted unanimously to adjourn the meeting.