Minutes of the December 12, 2011 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mr. Veselik, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia.

On motion by Mr. Coulthard, seconded by Mr. Catron, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary category for the month of November. Tammy Johnson, Principal of Rich Valley Elementary School, introduced Karleigh Stephenson, a third grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Northwood Middle School had the highest attendance percentage in the middle school category for the month of November. Damon Mazoff, Principal of Northwood Middle School, introduced Haley Hartzog, a seventh grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Northwood High School had the highest attendance percentage in the high school category for the month of November. Stacy Poston, Assistant Principal of Northwood High School, introduced Zac Halsey, a twelfth grader, for having good attendance. The school received a certificate and will be retaining the flag from last month.

Atkins Elementary School had the most improved attendance percentage for the month of November. Reva Rhea, Principal of Atkins Elementary School, accepted the certificate and flag to display at the school.

Sam McKinney, Principal of Smyth Career & Technology Center, shared that the Gateway Program at Chilhowie Middle School was recognized nationally as a 2010-2011 model program by Project Lead the Way. There were sixteen school programs recognized.

Mike Davidson, Principal of Marion Senior High School, introduced Todd Necessary, drama teacher at the school. Mr. Necessary introduced members of the drama class, and he shared some of their accomplishments.

Mr. Choate presented Jim Coulthard with a plaque for his service as a school board member for the last four years representing the North Fork District.

PUBLIC COMMENT

Catherine Smith, a teacher at Chilhowie Middle School, thanked the Board for their open communication with all Smyth County School Board employees.

Stephen Marion, member of the Smyth County Education Association, also thanked the Board for their support.

Thelma Massie, President of the Smyth County Education Association, presented ideas and issues to the Board for consideration during the development of the upcoming budget.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of November 2011, fiscal year 2012.

Reva Rhea, Principal of Atkins Elementary School, reported on that school's annual School Improvement Plan.

Mike Davidson, Principal of Marion Senior High School, reported on that school's annual School Improvement Plan.

Sam McKinney, Principal of Smyth Career and Technology Center, reported on that school's annual School Improvement Plan.

Dr. Robinson provided an update on facilities.

DISCUSSION TOPICS

Dr. Robinson shared information about the VSBA "Help Get You Started Right" meeting to be held on January 30, 2012 at the Richmond Marriott.

Dr. Robinson shared information about the VSBA Legislative Conference to be held January 30-31, 2012 at the Richmond Marriott.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Coulthard expressed his thanks to the Board for working together for the past four years.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policy for approval (second reading):

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the policy was approved as amended.

The Board considered deleting the following policies:

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the policies were deleted.

The Board considered approving the use of a General Dynamics parking lot as a temporary bus parking area as presented by Dr. Cassell. On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered approving a company to provide construction inspection and testing services for the renovation of Marion Primary School and the construction of the new elementary school. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the Board approved CTI Consultants, Inc.

The Board considered approving a company to provide asbestos monitoring services for the renovation of Marion Primary School and the construction of the new elementary school. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the Board approved The EI Group, Inc.

The Board considered approving a bid for two (2) modular classrooms to be used at Marion Primary School during the renovation project. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the bid from Mobile Modular Management Corporation, Charlotte, North Carolina, was approved.

The Board considered approving members of the Technology Vision Committee. On motion by Ms. Sneed, seconded by Mr. Veselik, by 7-0 vote, the committee appointments were approved.

The Board considered approving sewer easements across the new elementary school property.

On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the Board granted a Deed of Temporary Construction Easement to Smyth County, Virginia, pursuant to the Code of Virginia § 22.1-129(B) for purposes to erect, install, construct, reconstruct sanitary sewer line pipes and any such other appurtenances for temporary construction of sanitary sewer lines.

On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the Board granted a Deed of Easement to Smyth County, Virginia, pursuant to the Code of Virginia § 22.1-129(B) for purposes to erect, install, construct, reconstruct sanitary sewer line pipes and any such other appurtenances as the County may deem necessary.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved the resignation of Johnny R. Johnson as part-time custodian at Marion Primary School.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board transferred Damon Mazoff from principal at Northwood Middle School to Director of Support Services at the school board office.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired Laura Hodgin as teacher at Chilhowie Elementary School.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.