December 12, 2016 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Jesse Choate, Paul Grinstead, Susan Williams, and Bill Veselik. Wayne Carter and Todd Williams were absent due to prior obligations.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel – Retirements, resignations, transfers, hired, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia; the protection of the privacy of individuals in personal matters not related to public business, as authorized by § 2.2-3711(A)(4); and briefing by staff members pertaining to probable litigation, where such briefing in open meeting would adversely affect the negotiating or litigating posture of the School Board, as authorized by § 2.2-3711(A)(7).

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 5, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 5-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

Attendance awards were presented to Marion Senior High School, for the most improved, Atkins Elementary School, Northwood Middle School, and Chilhowie High School.

Dr. Carter commented on a commendation from the YStreet 24/7 Initiative, in conjunction with the Virginia Foundation for Healthy Youth, for being 1 of only 23 divisions in the Commonwealth with a 100% tobacco-free school environment.

The Board recognized and congratulated the Marion Senior High School girls’ volleyball team who recently won the 2016 Group 2A State Championship.

PUBLIC COMMENT

There were no comments during public comment time.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of November 2016.

Dr. Carter provided an update on facilities.

Dr. Carter provided an update on the HCAT Grant (Teach It, Learn It, Live It), which is a healthy lifestyle initiative sponsored by United Way and the Virginia Foundation for Healthy Youth. The initiate has 5 target areas at the elementary level: biking, swimming, fishing, disc golf, and golf. We are currently in the process of writing the curriculum and purchasing the equipment.

Dr. Carter provided an update on the Elgin Dental Program, which will provide both screenings and restorative care for children with a need. Gates Dentistry will begin servicing students in January.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan commented on the respectful and helpful behavior of several Marion Senior High Schools Senior Monogram Club students while assisting with a meal that he recently helped with at Francis Marion Manor.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving the 2017-2018 Budget Priorities for Fiscal Year 2018. On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 5-0 vote, the Budget Priorities were approved.

The Board considered approving the 2017-2018 Budget Development Calendar for Fiscal Year 2018. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the calendar was approved.

The Board considered approving the purchase of 5 new buses. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the purchase of four 2018 Blue Bird Vision 77 passenger school buses at $79,100.00 each and one 2016 Blue Bird 53 passenger special needs bus at $86,310.00, for a total cost of $402,710.00 on state contract, was approved.

The Board considered the continuation of the 2% Compensation Supplement. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, continuation was approved.

The Board considered approving a bid for Chromebooks and accessories for use in all schools across the county. On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the bids from CDW-G, Chrome Pilot, Troxell, Zones, and Software 4 Schools were approved.

The Board considered approving a bid for 10 bus camera systems. On motion by Dr. Grinstead, seconded by Mr. Buchanan, by 5-0 vote, the bid from 247 Security Inc. for a six channel, two camera, digital system with event marker and a 5 year limited warranty for $12,180.00 was approved.

The Board considered approving a new course for the Program of Studies. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 5-0 vote, the addition of Introduction to Fashion Careers was approved.

The Board considered approving a Resolution urging the Virginia General Assembly to provide a Cost of Competing Adjustment (CoCA) for Smyth County Public Schools for salaries and operations similar to the CoCA for 18 School Divisions in Northern Virginia as permitted by recommendation of JLARC Report Document 82; reissue the Enrollment Loss Budget Line item for Virginia’s schools as issued most recently in 2010; approve the 2% Compensation Supplement that was originally part of the FY17 State Budget; and consider other long term solutions to provide equitable funding to School Divisions across Virginia. On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the Resolution was approved.

The Board considered conducting a Safety Committee Meeting on January 18, 2017 at 4:00 p.m. Mrs. Williams pointed out a scheduling conflict so she and Dr. Carter will work to establish a new date and time.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following retirement:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following resignation:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following transfer:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following new hires as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 5-0 vote, the Board approved the following extracurricular resignation:

ADJOURN

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 5-0 vote, the meeting was adjourned.