Minutes of the December 13th, 2004 meeting of the Smyth County School Board, as approved by the School Board at its January 10th, 2005 meeting

Marion, Virginia
December 13, 2004

The Smyth County School Board met today with all members present.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve the minutes from the November 8, 2004, and November 11, 2004, meetings as presented.

On motion by Mr. Catron, seconded by Mr. Nipper, the board voted unanimously to approve the agenda as presented.

During citizens' time, Dr. Phillip Hopkins indicated the need for the board to be sensitive to tax payers dollars during the budget preparation for the 2005-2006 school year.

Marion Intermediate School had the highest attendance percentage in the elementary category for the month of November. Steve Miller, Principal of Marion Intermediate School, introduced Phillip Blevins, a third grader, for having perfect attendance. The school received a certificate and a flag to fly at the school.

Dr. Darrell Thompson, Assistant Principal of Marion Middle School, introduced Cody Bonham, a seventh grader, for having perfect attendance. Marion Middle School had the highest attendance percentage in the middle school category. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category. Steve Reedy, Principal of Chilhowie High School, introduced J. C. Reynolds, a twelfth grader, for being the second place winner in the Voice of Democracy Contest. Whitney Lundy, a twelfth grader at Chilhowie High School, was the first place winner. She was unable to attend and J. C. Reynolds read her speech to the board. The school received a certificate and will be retaining the flag from last month.

Steve Johnston, Principal of Northwood High School, introduced members and coach of the Panther Volleyball Team for their outstanding performance. He also introduced Karlee Dunham for being named "Actress of the Year" in the district one-act play for the past two years.

The board heard Annual School Improvement Plans presented by:

  1. Steve Reedy - Chilhowie High School;
  2. Steve Miller - Marion Intermediate School;
  3. Ann Cunningham - Marion Primary School;
  4. Dale Holt - Marion Senior High School; and
  5. Jeff Comer - Northwood Middle School.

Ed Worley, Director of Vocational Education and Principal of the Smyth Career and Technology Center, reviewed with the board the need for a Smyth Career and Technical Foundation. On motion by Mr. Catron, seconded by Mrs. Hall, the board voted unanimously to approve the Smyth Career and Technical Foundation with the addition that the foundation's board would include a school board member.

The board considered bids presented by Mr. Sullivan for the electrical system upgrading at Marion Primary School. On motion by Mr. Catron, seconded by Ms. Sneed, the board voted unanimously to approve the lowest bid in the amount of $47,900.00 from R & M Heating and Cooling, Inc., Marion, Virginia, as recommended by Sam Musick, Director of Maintenance and Transportation.

Elizabeth Roberts, Business Decision Support Analyst, reviewed revenue, expenditures, and cash flow figures through the month of November, 2004.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to adopt the 2005 Legislative Agenda for Smyth County Schools as presented by Mr. Sullivan.

On motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to adopt the Budget Calendar for 2005-2006 as presented.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve the payroll deposit for Friday, December 17, 2004.

The board considered a request for the use of a school bus by Virginia Highlands Community College Upward Bound Program to transport students from Northwood High and Chilhowie High Schools to Virginia Highlands Community College on Saturday, December 18, 2004. On motion by Mrs. Hall, seconded by Mr. Nipper, the board voted unanimously to approve the request.

Members of the board, superintendent, and clerk reported on conferences they attended while at the VSBA Annual Convention held in Williamsburg, Virginia, on November 17-19, 2004.

Mr. Sullivan updated the board on efforts to secure a firm for a comprehensive study of the school system. The board made plans to hear a presentation from VANIR on Thursday, January 6, 2005, at 3:00 P.M.

On motion by Mrs. Clark, seconded by Ms. Sneed, the board voted unanimously to approve the November payroll, paid November 30, 2004, checks #45790-45948.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve and pay current invoices in the amount of $492,689.97 from the County School Operating Fund, the same to be listed in the warrant register.

On motion by Mrs. Clark, seconded by Mrs. Hall, the board voted unanimously to approve and pay current invoices in the amount of $50,512.53 from the County School Debt and Capital Outlay Fund, the same to be listed in the warrant register.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to approve invoices for utility payments made prior to the December 13, 2004, school board meeting in the amount of $34,575.09 from the County School Operating Fund, the same to be listed in the November warrant register.

The board set Thursday, January 6, 2005, for the meeting date for the Long Range Planning Committee to consider revisions and reformatting of the six-year plan.

Pursuant to 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Nipper, seconded by Ms. Sneed, the board voted unanimously to return to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Ayes: 7 Nays: 0

On motion by Mrs. Hall, seconded by Mrs. Clark, the board voted unanimously to approve the following as recommended by the superintendent:

  1. Accept the resignation of Laura Baker as the assistant girls' basketball coach at Northwood High School;
  2. Hire Starr Keith Milhorne as the assistant girls' basketball coach at Northwood High School;
  3. Accept the resignation of Laura Lincoln as the Jobs for Virginia Graduates Coordinator at the Smyth Career and Technology Center;
  4. Hire Josh Price as the assistant girls' basketball coach at Marion Senior High School;
  5. Approve Nick May as a volunteer coach for the cross country team at Chilhowie High School;
  6. Approve Jason Reedy as a volunteer coach for wrestling at Chilhowie High School;
  7. Accept the resignation of Doug Grubb as the varsity boys' tennis coach at Marion Senior High School;
  8. Hire Kimberly P. Stewart, who is presently the administrative assistant at the Smyth Career and Technology Center, as the Jobs for Virginia Graduates Coordinator;
  9. Hire Elaina Hope Trivitt as a special education aide at the Tri-County Alternative Center;
  10. Accept the resignation of Myra G. Robbins as a special education aide at the Tri-County Alternative Center; and
  11. Hire Songia Widener as the Coordinator of the Smyth County Education Foundation.

On motion by Mrs. Hall, seconded by Mr. Catron, the board voted unanimously to allow the Smyth County Community Hospital to opt out of their contract with the Smyth County School Board for the months of July, August, and September, 2005, which covered one nurse's position.

On motion by Mr. Catron, seconded by Ms. Sneed, the board voted unanimously to continue the meeting to Thursday, January 6, 2005, at 3:00 P.M.