December 14, 2015 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone. The roll was called by the clerk, and the following members were present: Mac Buchanan, Jesse Choate, Paul Grinstead, Bill Veselik, Susan Williams, and Todd Williams. Wayne Carter was absent due to prior work obligations.

John H. Graham, Clerk of Smyth County Circuit Court, was present to swear in re-elected school board members Mac Buchanan, Jesse Choate, Bill Veselik, and Susan Williams.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, discussion or consideration of admission or disciplinary matters or any other matters that would involve the disclosure of information contained in a scholastic record concerning any student of any Virginia public institution or higher education or any state school system as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Sugar Grove Elementary School had the highest attendance percentage in the elementary school category for the month of November. Amy Wheeler, Principal of Sugar Grove Elementary School, introduced Kylie Hall, a fifth grader, for being the school’s spelling bee winner. She also introduced Abbie Cregger, a fourth grader, for being the Dramatic Reading Champion for the Smyth County 4-H. The students presented Chairman Jesse Choate with a birthday card made by the students at Sugar Grove Elementary School and sang Happy Birthday. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of November. Michael Berry, a teacher at Chilhowie Middle School, introduced Nathan Gentry, an eighth grader, and Colton Williams, an eighth grader, for participating in the all-district band and chorus events. The school received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of November. Mike Sturgill, Principal of Chilhowie High School, introduced Hanna Filipek, a twelfth grader, for having perfect attendance. The school received a certificate and will be retaining the flag from last month.

Saltville Elementary School was the winner of the Most Improved Attendance competition for the month of November. Mitzi Frye, Principal of Saltville Elementary School, introduced Angel Adrian, a fifth grader, for having perfect attendance and Cyric Adrian, a fourth grader, for having good attendance. The school received a certificate and the flag to display at the school.

Dr. Robinson shared that Sugar Grove Elementary School and Atkins Elementary School participated in a statewide activity challenge entitled “Fire Up Your Feet”. Sugar Grove Elementary School won $1,000.00 to spend at their school and Atkins Elementary School won $250.00 to spend at their school.

Songia Widener, Principal of Smyth Career & Technology Center, along with instructors Mike Shuler and Greg Blackburn shared information about a couple of the school-based enterprise programs at SCTC. Students in the precision machining classes are making and selling items to earn money for their equipment and other classroom needs. Jake Phipps, a twelfth grader at Chilhowie High School and a student in precision machining, participated in the presentation.

PUBLIC COMMENT

No public signed up for comments.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of November, fiscal year 2016.

Phillip Griffin, Director of Auxiliary Services, provided updates on the 3-6-5 End Childhood Hunger Initiative and the Virginia Department of Health After School Snacks/Meals Program.

Dr. Robinson provided information about a Virginia Foundation for Healthy Youth Grant to improve elementary health and physical education.

Dr. Robinson provided an update on facilities.

DISCUSSION TOPICS

Dr. Robinson shared information about a Legislative Reception at the Southwest Virginia Higher Education Center to be held on Wednesday, January 6, 2016 starting at 5:00 P.M.

Dr. Robinson provided information about a VSBA Webinar–FOIA: Open Meeting Requirements for School Boards to be held Wednesday, January 6, 2016 beginning at 11:30 A.M. at the school board office.

Dr. Robinson shared information about the VSBA Capital Conference to be held at the Richmond Marriott on February 10-11, 2016.

Dr. Robinson shared information about the VSBA/WVSBA Hot Topic Conference to be held Wednesday, March 16, 2016 at the Wytheville Meeting Center.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Board members commented on some of the meetings they attended at the VSBA Convention held in Williamsburg.

Mr. Buchanan commented that he would like to see resource officers arriving at schools earlier.

Mr. Buchanan expressed his concerns about substitute bus drivers not receiving proper routing directions.

Mr. Buchanan expressed his concerns about cell phone use and texting by students during classes.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving the following policy additions and/or changes (second reading):

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the policies were approved.

The Board considered approving a contract for Occupational Therapy with Mini Miracles Pediatric Therapy, PLLC, Johnson City, Tennessee. On motion by Mr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, the contract was approved.

The Board considered allowing the Junior Appalachian Musicians (JAM) program to use the Smyth County School Board’s volunteer background check system. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving adding Advanced Entrepreneurship Education to the Program of Studies. On motion by Mrs. Williams, seconded by Mr. Grinstead, by 6-0 vote, this was approved.

The Board considered approving 2016-2017 Budget Priorities for Fiscal Year 2017. On motion by Mrs. Williams, seconded by Mr. Grinstead, by 6-0 vote, this was approved.

The Board considered approving the 2016-2017 Budget Development Calendar for Fiscal Year 2017. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the calendar was approved with the discussed change in date for one of the meetings.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following new hire as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignation in coaching/extracurricular activities:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board hired the following in coaching/extracurricular activities:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the meeting was adjourned.