Minutes of the February 9, 2009 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Laura Hall, Sam Hambrick, Jesse Choate, Susan Sneed, Jerry Catron, and Jim Coulthard. Charles Doane was absent.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Hall, seconded by Mr. Coulthard, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

Charles Doane was absent.

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 6-0 vote, the agenda was removed from the consent agenda and amended as follows: move item IX. H. Consider action on closed session items to item IX. I.; move item IX. I. Adjourn to item IX. J.; and make item IX. H. Consider approving baseball scoreboard replacement bid for Chilhowie High School.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Chilhowie Elementary School had the highest attendance percentage in the elementary category for the month of January. Dennis Carter, Principal of Chilhowie Elementary School, introduced Zack Jones, a fifth grader, for having perfect attendance. They received a certificate and the flag to display at the school.

Marion Middle School had the highest attendance percentage in the middle school category for the month of January. Brandon Ratliff, Principal of Marion Middle School, introduced Shabanna Osborne, an eighth grader, for having perfect attendance. They received a certificate and will be retaining the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of January. Mike Sturgill, Principal of Chilhowie High School, introduced Coach Shane Keith and senior members of the wrestling team. They are the Hogoheegee District Champions two years in a row. They received a certificate and will be retaining the flag from last month.

Marion Senior High School was the winner of the Most Improved Category for the month of January. Troy Pollard, Assistant Principal of Marion Senior High School, introduced Robert Kell, a twelfth grader, for having excellent attendance. They received a certificate and the flag to display at the school.

Dr. Robinson announced the names of the 2009 School Spelling Bee winners.

Dr. Robinson shared that Smyth County Schools had submitted two entries for consideration as a Virginia School Boards' Association Showcase for Success. The two entries were Marion Middle School's MMS Rocks Program, and the other was the Partnerships of Purpose Program, which is a collaborative program between Marion Primary School and Marion Senior High School.

Dr. Robinson mentioned that Teresa Hash, a third grade teacher at Marion Intermediate School, is among the three finalists for the 2009 McGlothlin Award for Teaching Excellence at the elementary school level.

Dr. Robinson acknowledged that February is "Virginia School Board Appreciation Month." On behalf of the Virginia School Boards' Association, Certificates of Appreciation were presented to each board member for their commitment and service to the children of the Commonwealth as a school board member.

Mr. Choate acknowledged that the third week in February is "VSBA School Board Clerk Appreciation Week." Mr. Choate presented a Certificate of Recognition to Ms. Doyle for her dedicated work in public education and continuing service to the students of Smyth County Schools.

Laura Hall congratulated Marion Senior High School's boys swim team for winning the district championship.

PUBLIC COMMENT

Laura Hall announced that she would be leaving the Board and the Marion area in June 2009.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditures, and cash flow figures for the month of January 2009, fiscal year 2008-2009.

Dr. Robinson gave a report from the Budget Committee meeting held last week.

Kyle Rhodes, Director of Curriculum and Instruction, reviewed the fall SOL Test Performance Report.

DISCUSSION TOPICS

The Board discussed a revised request to ask for only the roof replacement at the Smyth Career & Technology Center using the remaining fund balance from the 2007-2008 school year operating budget to be presented to the Smyth County Board of Supervisors at their meeting on Tuesday, February 10, 2009. There was a general consensus of the Board for the superintendent to go forward with the request.

QUESTIONS FROM BOARD MEMBERS

Laura Hall reported on a Leadership Conference and Federal Relations Network Conference she had attended. While at the conference, she had lobbied for education in Washington D.C.

Mr. Choate reminded the Board that Senator Mark Warner was conducting a conference call on Wednesday afternoon.

ACTION ITEMS—MOTION REQUIRED

The Board considered approving the Retirement Incentive Plan (second reading). On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the plan was approved.

The Board considered the following policies for approval:

On motion by Mrs. Hall, seconded by Mr. Coulthard, by 6-0 vote, the policies were approved.

The Board considered policy additions and/or changes for the following (first reading):

The Board considered deleting the following polices from the old policy manual:

On motion by Mrs. Hall, seconded by Mr. Coulthard, by 6-0 vote, the policies were deleted.

The Board considered approving a roof replacement bid for the Smyth Career & Technology Center. On motion by Mrs. Hall, seconded by Mr. Coulthard, by 6-0 vote, the Board approved the lowest bid from Marion Roofing in the amount of $222,330.00. This is contingent upon funding approval by the Smyth County Board of Supervisors.

The Board considered approving a fire alarm system bid for Marion Intermediate School. On motion by Mr. Coulthard, seconded by Ms. Sneed, by 6-0 vote, the Board approved the bid from SimplexGrinnell, LP in the amount of $14,470.00.

The Board considered declaring the equipment listed as surplus. On motion by Mr. Coulthard, seconded by Ms. Hall, by 6-0 vote, the list was approved.

The Board considered approving the 2009-2010 High School Program of Studies as presented by Kyle Rhodes. On motion by Mrs. Hall, seconded by Mr. Coulthard, by 6-0 vote, this was approved.

The Board considered approving the baseball scoreboard replacement bid for Chilhowie High School. On motion by Mr. Catron, seconded by Mrs. Hall, by 6-0 vote, the Board approved the lowest bid from Time Technologies in the amount of $9,950.00.

CLOSED SESSION ITEMS

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 6-0 vote, the Board hired Jacob Trout as assistant boys' soccer coach at Marion Senior High School.

On motion by Mr. Catron, seconded by Mr. Coulthard, by 6-0 vote, the meeting was adjourned.