February 9, 2015 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Jesse Choate, Bill Veselik, Susan Williams, Stephen Marion, Paul Grinstead, and Mac Buchanan. Wayne Carter was absent due to prior work obligations.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Chilhowie Elementary School had the highest attendance percentage in the elementary category for the month of January. Sanders Henderson, principal of Chilhowie Elementary School, introduced Mari Beth Boardwine, a fifth grader, and Ashlynn Booth, a fifth grader, for being finalists in the DAR essay contest. The school received a certificate and the attendance flag to display at the school.

Marion Middle School had the highest attendance percentage in the middle school category for the month of January. Damon Mazoff, principal of Marion Middle School, introduced Cobain Edwards, an eighth grader, and Cloey Edwards, an eighth grader, for both having perfect attendance. The school received a certificate and the attendance flag to display at the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of January. Lisa Farmer, guidance counselor at Chilhowie High School, introduced Molly Doss, a twelfth grader, for winning the "Best Actress Award" for the Mountain West Conference Theatre Festival. The school received a certificate and will be retaining the attendance flag from last month.

Sugar Grove Elementary School had the most improved attendance percentage for the month of January. Amy Wheeler, principal of Sugar Grove Elementary School, introduced Madison Dalton, a fourth grader, for having perfect attendance. The school received a certificate and the attendance flag to display at the school.

Dr. Robinson acknowledged that February is "VSBA School Board Appreciation Month." On behalf of the Virginia School Boards Association, certificates of recognition were presented to each board member in appreciation of their dedication and service to excellence in education on behalf of the students of the Commonwealth of Virginia.

Chairman Choate acknowledged that the third week in February is "VSBA School Board Clerk Appreciation Week." He presented a certificate of appreciation to Darlene Doyle for her dedication and hard work for public education through continued service to students.

PUBLIC COMMENT

Shannon Harris, President of the Smyth County Education Association (SCEA), invited board members to attend a rally in Richmond on April 18, 2015, to encourage the General Assembly to fully fund public schools. She presented each board member with a flower card made by her third grade class at Rich Valley Elementary School in recognition of School Board Appreciation Month.

SUPERINTENDENT'S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of January, fiscal year 2015.

Mrs. Bear reviewed the County of Smyth Financial Statements ending June 30, 2014 prepared by Brown, Edwards, and Company, L.L.P., Certified Public Accountants.

Dr. Robinson provided an update on the Budget Committee meetings held on Wednesday, February 4, 2015 and Monday, February 9, 2015.

Dr. Robinson provided an update on facilities.

DISCUSSION TOPICS

The Board made plans to attend the VSBA/WVSBA Hot Topic Conference to be held at the Wytheville Meeting Center on Friday, March 27, 2015.

Dr. Robinson shared information regarding the VSBA Hot Topic Conference to be held in Charlottesville, Virginia, on April 15, 2015.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan requested that the Board consider drug screenings for all new hires and random drug screenings for all employees. Dr. Robinson will check on this with the school board attorney.

Mr. Buchanan requested that the process for hiring principals/administrators be changed so that the Board would have the opportunity to meet the finalist prior to a board vote.

ACTION ITEMS—(MOTION REQUIRED)

The Board considered approving the following policy (fourth reading):

On motion by Mr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the policy was approved as amended.

The Board considered approving the following policy (second reading):

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the policy was approved.

The Board considered approving an initial budget request to be submitted to the Smyth County Board of Supervisors. On motion by Mr. Grinstead, seconded by Mr. Marion, by 6-0 vote, this was approved.

The Board considered approving architectural and engineering groups to provide architectural and/or engineering services on a contractual basis by project. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the Board approved the following:

The Board considered approving a job description for mechanics. On motion by Mr. Grinstead, seconded by Mr. Buchanan, by 6-0 vote, this was approved.

The Board considered approving a Pre-Labor Day start for the 2015-2016 school year. On motion by Mr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving changes to the Program of Studies. On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, this was approved.

CLOSED SESSION ITEMS—(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved Eddie Bosley to be a bus driver trainer for the Marion area.

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the meeting was adjourned.