February 10, 2014 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Chilhowie Elementary School had the highest attendance percentage in the elementary school category for the month of January. Sanders Henderson, Principal of Chilhowie Elementary School, introduced Diana Cabal, a fifth grader, for being the Smyth County Spelling Bee champion. The school received a certificate and the flag to display at the school.

Chilhowie Middle School had the highest attendance percentage in the middle school category for the month of January. Sam Blevins, Principal of Chilhowie Middle School, introduced Rainni Crutchfield, a seventh grader, and Emily Blevins, a seventh grader, for having perfect attendance and making All-District Band this year. The school received a certificate and will be retaining the flag from last month.

Northwood High School had the highest attendance percentage in the high school category for the month of January. David Burns, a teacher at Northwood High School, introduced Cody Davidson, a twelfth grader, and Aleha Lowery, a twelfth grader, for winning best acting awards at the Crooked Road Conference Theatre Festival. The school received a certificate and the flag to display at the school.

Marion Elementary School had the most improved attendance percentage for the month of January. Kimberly Williams, Principal of Marion Elementary School, introduced Preston Vanhoy, a fourth grader, for being the 4-H grand champion for the dramatic reading competition. He will represent Smyth County in the area competition. The school received a certificate and the flag to display at the school.

Tim Duncan, Principal of Northwood Middle School, introduced John Young, a seventh grader, for being selected as a good citizen for the month of January at Northwood Middle School. Spencer Carter, a seventh grader, is the other good citizen for the month of January.

Dr. Robinson shared that Smyth County finished first, second, and third in a Regional Culinary Arts competition.

Chairman Choate acknowledged that the third week in February is VSBA School Board Clerk Appreciation Week. He presented a Certificate of Recognition to Ms. Doyle for her dedicated work in public education and continuing service to the students of Smyth County Schools.

Dr. Robinson acknowledged that February is Virginia School Board Appreciation Month. On behalf of the Virginia School Boards Association, Certificates of Appreciation were presented to each board member for their commitment and service to the children of Smyth County as a school board member.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of January 2014, fiscal year 2014.

Dr. Robinson shared information from the Budget Committee meeting held prior to the school board meeting.

Dr. Robinson shared information about the Virginia Department of Education Technical Review of the Local Plan for the Education of the Gifted for 2012-2017.

Dr. Robinson shared information about Smyth County Schools and our partnership with Virginia Highlands Community College. We are offering a solar component in our dual enrollment electricity program and Emergency Medical Technician (EMT) courses within our Health Sciences program.

Dr. Robinson provided an update on the VDOT right turn lane at the intersection of Brown’s Subdivision Road and Route 11.

Dr. Robinson provided an update on facilities.

Dr. Robinson provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

PUBLIC HEARING–6:30 P.M.

Chairman Choate opened the Public Hearing for filling the Saltville voting district school board vacancy.

Chairman Choate announced the names of the interested candidates. The candidates are Dr. Douglas Wayne Carter, Ernest C. Sands, and Charles Scott Spence.

No comments were made.

Chairman Choate declared the Public Hearing closed.

DISCUSSION TOPICS

Dr. Robinson shared information about the upcoming VSBA Hot Topic Conference–Superintendent’s Evaluation: Developing a Model to Meet New VDOE Guidelines to be held March 4, 2014 in Charlottesville, Virginia.

Dr. Robinson shared information about the VSBA Hot Topic Conference to be held in Norfolk, Virginia, on April 28, 2014.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered a Retirement Incentive Plan for fiscal year 2015 (first reading).

The Board considered the following policy for approval (third reading):

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the policy was approved.

The Board considered making a recommendation on when a special election is held for the Saltville District School Board position. The Board will appoint a candidate to fill the vacancy until the next election in November 2014.

The Board considered approving Pre-AP Biology as a weighted class in the Program of Studies. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, this was approved.

The Board considered approving a Pre-Labor Day start for the 2014-2015 school year. On motion by Mrs. Williams, seconded by Mr. Grinstead, by 6-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board accepted the following resignations:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following new hires in coaching/extracurricular activities:

ADJOURN

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the meeting was adjourned.