Minutes of the February 11, 2003 meeting of the Smyth County School Board, as approved by the School Board at its March 10th, 2003 meeting

Marion, Virginia
February 11, 2003

The Smyth County School Board met today with all members present. On motion of Mr. Choate, seconded by Mrs. Hall, the minutes of the last meeting were approved as presented.

On motion of Mrs. Hall, seconded by Mr. Choate, the agenda was approved after adding the following:

3. c. Recognize schools for January attendance awards.

d. Report on latest end of course SOL scores at Chilhowie High School and Northwood High School.

e. Review school calendar.

16. Other items of interest

a. Hear a report from Mrs. Hall on the Legislative Conference.

b. Acknowledgement of a Governor’s School Student.

17.c. Salary supplements.

After item 18 – discuss renovation projects for the Chilhowie schools.

Mr. Sullivan acknowledged that February is “School Board Appreciation Month”. Karen Chamberlain, president of the Smyth County Education Association, presented an orange to each board member, superintendent, and clerk in appreciation for their time and effort in working with the schools.

On behalf of the Virginia School Board Association, Mr. Sullivan presented a Certificate of Appreciation to each board member for their commitment and service to the children of the Commonwealth of Virginia as a school board member. He told the board that he had informed the press concerning their role in education.

Mr. Campbell acknowledged that the third week in February is “VSBA School Board Clerk Appreciation Week.” Mr. Campbell presented a Certificate of Recognition to Ms. Doyle for her dedicated work and service to Smyth County schools.

Steve Miller, principal of Marion Intermediate School, introduced Zeb Rhodes for having perfect attendance. He has not missed a day of school since kindergarten. They received a certificate and a flag to fly at the school.

Sue Tilson, principal of Chilhowie Middle School, introduced Jarred O’Dell. They received a certificate and a flag to fly at the school. Jarred is also the County Spelling Bee winner.

Steve Reedy, principal of Chilhowie High School, introduced Justin Dennison and Dillon Kestner for having very good attendance records. They received a certificate and will get to keep the flag from last month. Justin scored a perfect 600 on the reading and literature part of the English SOL test, and Dillon scored a perfect 600 on the writing.

The Most Improved Attendance Award was presented to Northwood Middle School. Dale Holt, principal of Northwood Middle School, recognized Betty Webb, guidance counselor, for making sure attendance figures were in and correct each day. Betty Webb introduced Bambi Terry for having perfect attendance since first grade.

Mr. Sullivan reported on the latest end of course SOL test results at Chilhowie High School and Northwood High School.

Mr. Sullivan reviewed the 2002-2003 school calendar and days missed due to inclement weather. As of February 11, Smyth County had missed 12 days of school. On motion of Mr. Choate, seconded by Mr. Doane, the board voted for Wednesday, April 16, Thursday, April 17, and Monday May 26, to be added back to the school calendar.

Mr. Campbell opened the public hearing to receive recommendations for the 2003-2004 budget.

Karen Chamberlain, president of the Smyth County Education Association, presented requests regarding salary and fringe benefits. She also reported on Lobby Day held in Richmond on January 27.

James Box presented salary and fringe benefit requests from the bus drivers.

Mr. Sullivan spoke on behalf of the school principals and requested that the board keep building/staff administrators in mind during the budget preparation.

Mr. Campbell thanked the groups for coming and indicated all requests would be referred to the Budget Committee for study. The public hearing was then adjourned since no others appeared to speak.

Theresa Hopkins, president elect of the Marion Senior High School’s Band Boosters, presented a request for a projected band trip to the Bahamas in April, 2004. This decision was tabled until the March meeting. Board members would like for the co-principals at Marion Senior High School to make this request.

The board heard a presentation on the Retirement Bridge Plan from T.J. Bise, Rutherford Benefit Services representative, and Nicole Reedy, Sun Trust Services representative. Mr. Campbell reported on the meeting of the Investment Committee.

Elementary school principals Wayne Trivette, Mike Sturgill, Ann Cunningham, Steve Miller, Jeff Cassell, Jeff Comer, and Sam Hambrick gave an update on their annual school improvement plans.

Mr. Sullivan reviewed the 2002-2003 revenue, expenditures, and cash flow figures.

Mr. Sullivan reported on the possible formation of a Southwest Virginia Group Health Insurance Consortium. The Region VII Group is looking at the feasibility of having a group of six to nine school divisions go together to help regulate insurance costs. There would be an initial cost of approximately $2,500.00 to the Smyth County School Board to help with the cost of the study. Mr. Sullivan would like to set up a meeting with the Insurance Committee to discuss this. The board took no action on this matter.

Mr. Sullivan reported on the condition of the Wastewater Treatment Plant for Rich Valley/Northwood Middle Schools. Mr. Sullivan is to set up a meeting with the Smyth County Board of Supervisors’ Budget Committee. On motion of Mr. Catron, seconded by Mr. Grinstead, the board voted to request funding from the Board of Supervisors.

On motion of Mrs. Hall, seconded by Mr. Catron, the board voted to approve the request by Virginia Highlands Community College Educational Talent Search for a bus and driver to transport Chilhowie High School and Northwood High School students to Concord College on Saturday, March 1, 2003.

On motion of Mrs. Hall, seconded by Mr. Grinstead, the board approved a letter confirming the waiver of Pre-Labor Day opening requirements for 2003-2004.

Mr. Sullivan reported on the January 29th meeting of the Roanoke Valley School Board Consortium.

The board received copies of the approved Ad Hoc and Advisory Committees’ assignments for 2003.

The January payroll, paid January 31, 2003, checks #37706-37848, was approved on motion of Mrs. Hall, seconded by Mr. Choate.

On motion of Mr. Choate, seconded by Mr. Doane, current invoices in the amount of $338,982.50 from the County School Operating Fund were ordered paid, the same to be listed in the warrant register.

On motion of Mr. Choate, seconded by Mr. Doane, current invoices in the amount of $408,722.11 from the County School Debt and Capital Outlay Fund were ordered paid, the same to be listed in the warrant register.

Mrs. Hall told the board that Brian Rice, a junior at Marion Senior High School, is the only student from Smyth County attending the Southwest Virginia Governor’s School in Pulaski. SWVGS is tied for third place in the Virginia Math League. Brian had a perfect score on this contest and is one of seventeen in the state with a perfect score. Brian also obtained a perfect score of 240 on his PSAT. The board will recognize Brian at its next meeting.

Mrs. Hall updated the board on the VSBA Legislative Conference held in Richmond on February 10-11, 2003.

Pursuant to §2.1-344(A) of the Virginia Freedom of Information Act, on motion of Mrs. Hall, seconded by Mr. Grinstead, the board voted to convene a closed meeting for the purpose of discussing the following specific matters: hiring of personnel and salary supplements as authorized by §2.1-344(A)(1) of the Code of Virginia.

On motion of Mr. Choate, seconded by Mr. Doane, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote in accordance with the provision of the Virginia Freedom of Information Act: WHEREAS, §2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law; NOW THEREFORE, BE IT RESOLVED that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed or considered.

VOTE: Yes: 7 No: 0

On motion of Mr. Grinstead, seconded by Mr. Choate, the board approved the hiring of Kimberly L. Kimberlin, as the speech therapist at Chilhowie Elementary School.

On motion of Mr. Grinstead, seconded by Mr. Doane, the board approved replacing the 7th grade girls’ volleyball coach vacancy at Northwood Middle School with Preston Brickey.

On motion of Mrs. Hall, seconded by Mr. Choate, the board approved the following new hires:

  1. Brian Miller as ½ time assistant boys’ soccer coach at Marion Senior High School.
  2. Carter Neal as ½ time assistant girls’ soccer coach at Marion Senior High School.
  3. Diane Hanna as head girls’ soccer coach at Marion Senior High School.
  4. Michael Henderlite as ½ time assistant boys’ track coach at Marion Senior High School.
  5. Troy Pollard as ½ time assistant girls’ track coach at Marion Senior High School.

No action was taken on the salary supplements.

Mr. Sullivan reported on the follow-up visit from Heartland and their proposal for athletic trainers. Mr. Sullivan recommended that the board study this and look at this proposal again for next year. Also, to look at a proposal presented by Smyth County Community Hospital. On motion of Mr. Grinstead, seconded by Dr. Lewis, the board voted to postpone a decision on the proposal from Heartland until next school year. Heartland will be informed of this decision.

Mr. Sullivan reviewed the calendar for budget meetings. Meeting dates and times will be set at a later date.

The board reviewed some additional requests for renovations and services at Chilhowie Elementary School and Chilhowie Middle/High Schools.

On motion of Mr. Doane, seconded by Mr. Grinstead, the board voted to approve the following additional requests to be funded by the Literary Loan:

Chilhowie Middle School

Chilhowie Middle/High Schools

Chilhowie Elementary School

On motion of Mr. Catron, seconded by Mr. Grinstead, the meeting was adjourned.