February 11, 2013 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia, and consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Buchanan, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary school category for the month of January. Shannon Harris, teacher at Rich Valley Elementary School, introduced Amy Harris, a fourth grader. The school received a certificate and the flag to display at the school.

Marion Middle School had the highest attendance percentage in the middle school category for the month of January. Mariann Blevins, Assistant Principal of Marion Middle School, introduced Courtney Brooks, an eighth grader, for having perfect attendance this year. The school received a certificate and the flag to display at the school.

Chilhowie High School had the highest attendance percentage in the high school category for the month of January. Jeff Smarr, Assistant Principal of Chilhowie High School, introduced Beth Tiller, swim coach at Chilhowie High School. She introduced members of the first Chilhowie High School swim team and shared some of their accomplishments. The school received a certificate and will be retaining the flag from last month.

Marion Primary School had the most improved attendance percentage for the month of January. Sue Davidson, Assistant Principal of Marion Primary School and Marion Intermediate School, introduced Reid Halsey, a second grader, and Keiana Jones, a second grader, for having good attendance. The school received a certificate and the flag to display at the school.

Tim Duncan, Principal of Northwood Middle School, introduced Matt Keith, an eighth grader, and Emily Keith, a seventh grader, for being selected as good citizens for the month of January at Northwood Middle School.

Dr. Robinson shared information about Chilhowie High School's Scholastic Art and Writing Awards program.

Dr. Robinson shared that Lynn White, teacher at Marion Senior High School, had been chosen as the 9th District VFW Post "Teacher of the Year".

Chairman Choate acknowledged that the third week in February is "VSBA School Board Clerk Appreciation Week". He presented a Certificate of Recognition to Ms. Doyle for her dedicated work in public education and continuing service to the students of Smyth County Schools.

Dr. Robinson acknowledged that February is "Virginia School Board Appreciation Month". On behalf of the Virginia School Boards Association, Certificates of Appreciation were presented to each board member for their commitment and service to the children of Smyth County as a school board member.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT’S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of January 2013, fiscal year 2013.

Mike Davidson, Principal of Marion Senior High School, reviewed the proposed master schedule for 2013-2014 at Marion Senior High School.

Dr. Robinson provided an update on the budget committee’s meeting held prior to the meeting.

Dr. Cassell provided an update on facilities. Also, Oak Point Elementary School now has an official address of 138 Oak Point Drive.

Allen Asbury, Project Manager, provided an update on the renovation project at Marion Elementary School and the construction of Oak Point Elementary School.

DISCUSSION TOPICS

Dr. Robinson shared information about the VSBA Hot Topic Conference to be held Monday, April 29, 2013 at the Charlottesville Omni.

Dr. Robinson shared information regarding the AdvancEd District Accreditation site visit scheduled for April 7-10, 2013.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan commented on the proposed General Assembly legislation that would give schools a letter grade and the state would take over any schools determined to be failing.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered the following policies for approval (second reading):

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the policies were approved.

The Board considered the following policy additions and/or changes (first reading):

The Board considered approving a Marion Senior High School Spanish Department field trip request to travel to Costa Rica in the Summer of 2014. On motion by Mr. Ryan, seconded by Mr. Veselik, by 6-1 vote, the field trip request was approved.

The Board considered creating a Future Farmers of America (FFA) competition supplement for Marion Senior High School. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving the marketing textbook adoption. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the adoption was approved. Textbooks will be purchased from Glencoe Publishers and Pearson Publishers.

The Board considered approving a bid for handicap accessible bleachers at the Chilhowie High School football stadium. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the lowest bid from J. H. Pence Company in the amount of $35,400.00 was approved.

The Board considered approving a price quote from OWPR, Inc. in the amount of $32,000.00 for architectural and engineering design work for a handicap accessibility project at Marion Senior High School gym and stadiums. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered approving the 2013-2014 Program of Studies course additions. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

The Board considered adding Stacy Taylor, Director of Quality Assurance for Care One, to the CTE Advisory Committee. On motion by Mrs. Williams, seconded by Mr. Catron, by 7-0 vote, this was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board approved the following transfer:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board hired the following as recommended by the superintendent:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board transferred the following in coaching/extracurricular activities:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board hired the following in coaching/extracurricular activities:

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.