Minutes of the February 13, 2012 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Buchanan, seconded by Mr. Veselik, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia, student disciplinary matters as authorized by § 2.2-3711(A)(2) of the Code of Virginia, consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiation or litigating posture of the public body as authorized by § 2.2-3711(A)(7) of the Code of Virginia, and the discussion or consideration of the investment of public funds where competition or bargaining is involved where, if made public initially, the financial interest of the governmental unit would be adversely affected as authorized by § 2.2-3711(A)(6) of the Code of Virginia.

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, the following was approved.

PRESENTATIONS/RECOGNITIONS

Rich Valley Elementary School had the highest attendance percentage in the elementary category for the month of January. Tammy Johnson, Principal of Rich Valley Elementary School, introduced Dianna Spence, a second grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Marion Middle School had the highest attendance percentage in the middle school category for the month of January. Brandon Ratliff, Principal of Marion Middle School, introduced Daisy Sturgill, an eighth grader, for having perfect attendance. The school received a certificate and the flag to display at the school.

Northwood High School had the highest attendance percentage in the high school category for the month of January. Stan Dunham, Principal of Northwood High School, introduced Tylor Franklin, a twelfth grader, and shared some of his accomplishments at Northwood High School. The school received a certificate and will be retaining the flag from last month.

Sugar Grove Combined School had the most improved attendance percentage for the month of January. Gary Roberts, Principal of Sugar Grove Combined School, introduced Jordan Wood and Lauren Rentz, eighth graders, and shared some of their accomplishments at Sugar Grove Combined School. The school received a certificate and the flag to display at the school.

Chairman Choate acknowledged that the third week in February is "VSBA School Board Clerk Appreciation Week." He presented a Certificate of Recognition to Ms. Doyle for her dedicated work in public education and continuing service to the students of Smyth County Schools.

Dr. Robinson acknowledged that February is "Virginia School Board Appreciation Month." On behalf of the Virginia School Boards Association, Certificates of Appreciation were presented to each board member for their commitment and service to the children of Smyth County as a school board member.

PUBLIC COMMENT

No public signed up to speak.

SUPERINTENDENT'S REPORT

Dr. Cassell reviewed revenue, expenditure, and cash flow figures for the month of January 2012, fiscal year 2012.

Dr. Cassell shared information regarding the 2010-2011 fiscal year financial audit report for Smyth County.

Dennis Carter, Director of Curriculum and Instruction, reviewed fall 2011 high school SOL scores.

Dr. Robinson provided an update on facilities.

Allen Asbury, Project Manager, provided an update on the renovation at Marion Primary School and the construction of the new elementary school.

Dr. Robinson provided an update from the Budget Committee's meeting held prior to the school board meeting.

DISCUSSION TOPICS

Dr. Robinson shared information about the 2012 VSBA Southwest Regional Forum to be held March 26, 2012 in Abingdon, Virginia.

Dr. Robinson reminded the Board that the training for the BoardDocs upgrade would be held Wednesday, February 15, 2012 at 4:00 P.M.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered bids for bleachers at Chilhowie High School. On motion by Mr. Ryan, seconded by Mr. Catron, by 7-0 vote, the Board accepted the lowest bid from J. H. Pence Company, Roanoke, Virginia, for $49,000.00. They also approved for the superintendent to negotiate with J. H. Pence Company to finish a section that was not included in the original bid.

The Board considered a bid from Taylored Information Technologies for audio visual wiring at Marion Primary School. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the bid for $2,400.00 was approved.

The Board considered bids for network wiring at Marion Primary School. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the lowest bid from Telemaxx, Richmond, Virginia, in the amount of $29,990.00 was approved. This will be contingent upon positive responses from the firm's references.

The Board considered a bid from CenturyLink for wide area network (WAN) circuits. On motion by Mr. Catron, seconded by Mrs. Williams, by 7-0 vote, the bid was approved.

The Board considered moving the school board meeting scheduled at Rich Valley Elementary School on Monday, April 9, 2012 to Monday, May 14, 2012. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 7-0 vote, this was approved.

The Board considered approving a utility easement for the Town of Saltville. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the easement was approved.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board accepted the following retirements:

On motion by Ms. Sneed, seconded by Mr. Catron, by 7-0 vote, the Board hired the following in extracurricular/coaching positions:

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.