February 13, 2017 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and the following members were present: Mac Buchanan, Jesse Choate, Paul Grinstead, Susan Williams, Todd Williams, and Bill Veselik. Wayne Carter was absent due to prior work obligations.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel–Retirements, resignations, transfers, hired, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia; and briefing by staff members pertaining to probable litigation, where such briefing in open meeting would adversely affect the negotiating or litigating posture of the School Board, as authorized by § 2.2-3711(A)(7).

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 6, Nays: 0.

CONSENT AGENDA

On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

Attendance awards for January were presented to Rich Valley Elementary School, Northwood Middle School, and Chilhowie High School. Chilhowie Elementary School won the Most Improved Attendance award for January.

Chairman Jesse Choate acknowledged that the third week in February is “VSBA School Board Clerk Appreciation Week”. He presented a Certificate of Appreciation to Tara Pruitt for her dedication and hard work for public education through continued service to students.

Dr. Carter acknowledged that February is “VSBA School Board Appreciation Month.” On behalf of the Virginia Schools Boards Association, Certificates of Recognition were presented to each board member in appreciation of their dedication and service to excellence in education on behalf of the students of the Commonwealth of Virginia.

PUBLIC HEARING—2017-2018 SCHOOL BOARD BUDGET—6:15 P.M.

Chairman Jesse Choate opened the Public Hearing to receive input on the 2017-2018 Smyth County School Board Budget.

No public signed up to speak.

Chairman Jesse Choate declared the Public Hearing closed.

PUBLIC COMMENT

There were no comments during public comment time.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of January 2017

Dr. Carter provided an update on facilities.

Dr. Carter discussed the new Agriculture Marketing Program for Marion Senior High Schools Horticulture Department in partnership with Sprouting Hope. This will be a hands on experience where students will be able to grow and sell vegetables at the local Farmer’s Market. The program emphasizes Project Based Learning.

Dr. Carter reported on items discussed at the Safety Committee Meeting held on January 16, 2017. Represented at the meeting were Smyth County School Board members as well as employees from the Smyth County Sheriff’s Office, Virginia State Police, and Saltville Police Department.

Dr. Carter reported on items discussed at the Budget Committee Meetings held prior to the school board meeting.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

Mr. Buchanan and Dr. Grinstead recently attended the Capitol Conference held in Richmond, VA. Mr. Buchanan stated that the Governor only spoke briefly and he was not able to make personal contact with him. However, the Secretary of Education spoke the following morning and he was able to speak with her personally in order to express concerns about our region and numerous budgetary issues.

Dr. Grinstead handed out and reviewed PowerPoints he obtained while attending the Capitol Conference.

Mr. Buchanan expressed the need for additional funds for the ballfield and facilities project to be located between Northwood Middle School and Rich Valley Elementary School. He stated that while money has been raised, other funding sources are currently being sought. He expressed hope that the School Board might be willing to assist with the additional funding required to help bring the project to fruition.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving the following policy additions and/or revisions (second reading):

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the policy additions and/or revisions were approved.

The Board considered approving the following policy additions and/or revisions (second reading revision):

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, the policy revision was approved.

The Board considered approving the Virginia Region Revitalization Tobacco Commission letter of support. On motion by Dr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, the letter of support was approved.

The Board considered approving the baseball field lease agreement with the Town of Saltville. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, the lease agreement was approved.

The Board considered approving the MOU with Family Preservation Services and Smyth County Schools for the summer use of Oak Point Elementary School. On motion by Mr. Veselik, seconded by Mrs. Williams, by 6-0 vote, the MOU was approved.

The Board considered a first reading of the Smyth County Schools Division Improvement Plan. Consideration of approval will be at the March 13, 2017 Board meeting.

The board considered approving the initial budget expenditure request to be submitted to the Smyth County Board of Supervisors. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the request was approved.

The Board considered approving an adjustment to the part-time cafeteria salary scale. On motion by Mrs. Williams, seconded by Mr. Williams, by 6-0 vote, the adjustment was approved.

The Board considered approving a stipend for administrative assistants who have obtained a Bachelor’s Degree, beginning in FY18. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the stipend was approved.

The Board considered adding the following courses to the Program of Studies:

On motion by Dr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the course additions were approved.

The Board considered approving the 2017-2018 Academic Year Calendar with a Pre-Labor Day start date. On motion by Mrs. Williams, seconded by Mr. Buchanan, by 6-0 vote, the calendar was approved.

The Board considered scheduling an Insurance Committee meeting for Monday, February 20, 2017 at 3:45 p.m. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 6-0 vote, the meeting was scheduled.

The Board considered scheduling a Budget Committee meeting for Monday, February 27, 2017 at 4:00 p.m. On motion by Dr. Grinstead, seconded by Mrs. Williams, by 6-0 vote, the meeting was scheduled.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following retirement:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following resignation:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following transfer:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following hires, as recommended by the superintendent:

On motion by Mrs. Williams, seconded by Mr. Veselik, by 6-0 vote, the Board approved the following extracurricular hire:

ADJOURN

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 6-0 vote, the meeting was adjourned.