Minutes of the February 23, 2010 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairperson Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Ms. Sneed, by 7-0 vote, the agenda was approved as presented.

PUBLIC COMMENT

Deborah Hanshew, a teacher at Northwood High School, shared a VEA survey about teacher salaries that discussed how Smyth County Schools ranked in the state.

Roscoe D. Call, the Saltville representative for the Smyth County Board of Supervisors, expressed his concerns about the cuts in state funding for education.

Angela Burnop, a teacher at Chilhowie High School, expressed her thoughts and suggestions regarding any budget cuts that may be necessary.

Blake Frazier, a concerned citizen, expressed his concerns about the budget for next year.

SUPERINTENDENT'S REPORT

Dr. Robinson provided an update from the Budget Committee's meeting held prior to the board meeting.

Mr. Ryan reported on the VSBA Legislative Conference he attended last week in Richmond.

Dr. Robinson discussed possible school closure make-up days. As of today, Smyth County has missed 18 days of school.

DISCUSSION TOPICS

No topics were listed for discussion.

QUESTIONS FROM BOARD MEMBERS

Several of the board members shared thoughts about the fiscal year 2011 budget and its potential impact on the school division. In addition, the desire of the School Board is to avoid pay cuts and reductions in force unless absolutely necessary because of state funding reductions.

ACTION ITEMS (MOTION REQUIRED)

The Board considered authorizing the Superintendent to negotiate a contract with an architecture and engineering firm to design a new elementary school and to develop a renovation plan for Marion Primary School. Mrs. Williams made a motion on behalf of the Facility Committee that the Board approve RRMM as the offeror ranked first as a result of the Board's RFPs numbered 1001 and 1002, and that the Board authorize Dr. Robinson to negotiate a contract with RRMM for architectural and engineering services to design a new elementary school and a renovation plan for Marion Primary School, in accordance with the Virginia Procurement Act. Mr. Catron seconded the motion. The motion passed by 7-0 vote.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mrs. Williams, seconded by Mr. Coulthard, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia.

On motion by Mrs. Williams, seconded by Ms. Sneed, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CLOSED SESSION ITEMS - (MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the following retirements:

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board approved a change in hours for Carol Bise, a food service worker at Chilhowie High School, from 25 hours per week to 20 hours per week.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Coulthard, by 7-0 vote, the meeting was adjourned.