Minutes of the February 23, 2011 Smyth County School Board Meeting

The Smyth County School Board met today in a called meeting at 5:00 P.M., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Choate called the meeting to order and welcomed everyone.

The roll was called by the clerk, and all members were present.

CONSENT AGENDA

On motion by Mr. Coulthard, seconded by Mr. Veselik, by 7-0 vote, the following was approved.

PUBLIC COMMENT

No public signed up to speak.

QUESTIONS/COMMENTS FROM BOARD MEMBERS

None of the board members had any questions or comments.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered continuing the Policy Service Agreement with the Virginia School Boards Association (VSBA) for 2011-2016. On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, this was approved.

The Board considered allowing Marion Primary and Marion Intermediate to participate in the School Turnaround Program through the University of Virginia. On motion by Mr. Ryan, seconded by Mr. Coulthard, by 7-0 vote, this was approved.

The Board considered approving an Energy Services Company (ESCO) for a performance contract. On motion by Mr. Catron, seconded by Mr. Coulthard, by 5-2 vote, the Board entered into a Memorandum of Understanding with Trane to conduct an investment grade audit as part of an energy services performance contract to fulfill the requirements of an EECBG grant.

The Board considered approving the renewal of health insurance with Local Choice. On motion by Ms. Sneed, seconded by Mrs. Williams, by 7-0 vote, this was approved.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Coulthard, seconded by Mr. Catron, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: personnel issues as authorized by § 2.2-3711(A)(1) of the Code of Virginia and the discussion of the acquisition of real property for a public purpose as authorized by § 2.2-3711(A)(3) of the Code of Virginia.

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, § 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board accepted the resignation of Jennifer Morgan as administrative assistant at the school board office.

On motion by Ms. Sneed, seconded by Mr. Coulthard, by 7-0 vote, the Board hired Lisa Stacy as part-time food service worker at Sugar Grove Combined School.

On motion by Mr. Catron, seconded by Ms. Sneed, by 7-0 vote, the Board entered into a contract granting it the option to purchase certain real estate for a public purpose. The identity of the property and the purchase price and terms of the option shall be publicly disclosed after the option contract is executed by the seller and the School Board, as any public disclosure of the identity of the property, the purchase price, or any of the terms of the option contract before it is executed will adversely affect the bargaining or negotiating strategy of the School Board. The Board delegated to the board chair the authority to execute an option contract and any incidental documents according to the terms and conditions as discussed by the Board in closed session.

ADJOURN

On motion by Mr. Catron, seconded by Mr. Veselik, by 7-0 vote, the meeting was adjourned.