Minutes of the February 9th, 2004 meeting of the Smyth County School Board, as approved by the School Board at its March 8th, 2004 meeting

Marion, Virginia
February 9, 2004

 

The Smyth County School Board met today with all members present. On motion by Mr. Catron, seconded by Mr. Grinstead, the minutes of the last meeting were approved as presented.

On motion by Mrs. Clark, seconded by Mr. Nipper, the agenda was approved as presented.

Mr. Sullivan acknowledged that February is "School Board Appreciation Month." On behalf of the Virginia School Board Association, he presented a Certificate of Appreciation to each board member for their commitment and service to the children of the Commonwealth of Virginia as a school board member.

Mr. Choate acknowledged that the third week in February is "VSBA School Board Clerk Appreciation Week." Mr. Choate presented a Certificate of Recognition to Ms. Doyle for her dedicated work and service to Smyth County schools.

Steve Miller, Principal of Marion Intermediate School, introduced Erika Nicole Barton, a third grader, for having perfect attendance. The school received a certificate and a flag to fly at the school for having the highest attendance percentage in the elementary school category.

Dr. Darrell Thompson, Assistant Principal of Marion Middle School, introduced Gray Wilson, a sixth grader, for having perfect attendance. Marion Middle School had the highest attendance percentage in the middle school category. The school received a certificate and will retain the flag from last month.

Chilhowie High School had the highest attendance percentage in the high school category for the month of January. Steve Reedy, Principal of Chilhowie High School, introduced Martha J. Price, a teacher at Chilhowie High School, for having an article published in the 2003 edition of the Association for Supervision and Curriculum Development. The school received a certificate and will retain the flag from last month.

Marion Senior High School had the most improved attendance percentage for the month of January. Dale Holt, Principal of Marion Senior High School, introduced Samantha Archer, a twelfth grader, for being an outstanding leader, exemplary student, and athlete. The school received a certificate and a flag to fly at the school.

Dr. Matthew Haas, Principal of Northwood High School, introduced Will Campbell, a senior, and recognized him for all his accomplishments and being an outstanding student. He had 100 wrestling victories as of Northwood High School's Invitational Tournament on January 17, 2004.

Mr. Sullivan reviewed the 2003-2004 school calendar and days missed due to inclement weather. As of February 9, Smyth County had missed 11 days of school. On motion by Mrs. Clark, seconded by Mr. Grinstead, the board voted for Wednesday, April 7, and Thursday, April 8, to be added back to the school calendar as regular school days. If another day is missed, Monday May 31, will be added back to the school calendar.

Mr. Choate opened the public hearing to receive recommendations for the 2004-2005 budget.

Karen Chamberlain, President of the Smyth County Education Association, presented requests on behalf of teachers, administrators, bus drivers, and support staff members regarding salary and employee benefits.

The board heard a presentation from Rebecca and Damon Mazoff, teachers at Marion Senior High School, on health insurance.

James Box, a bus driver, presented salary and employee benefit requests for the bus drivers.

Wayne Trivette, Principal of Atkins Elementary School, and Sam Hambrick, Principal of Sugar Grove Combined School, presented salary and employee benefit requests for administrators.

Mr. Choate thanked the groups for coming and indicated all requests would be referred to the budget committee for study. The public hearing was then adjourned.

During citizens' time, Bill Taylor expressed his thanks for all Smyth County teachers and administrators and for the fine job they do.

The board heard a report from Dr. Matthew Haas, Principal of Northwood High School, on the revisions of the "Athletic Handbook for High Schools and Middle Schools". Adoption for this draft was tabled until the March meeting.

Elementary school principals - Wayne Trivette, Mike Sturgill, Jeff Cassell, Brenda Boone, and Sam Hambrick gave an update on their annual school improvement plans.

Mr. Sullivan reviewed revenue, expenditures, and cash flow figures through the month of January 2004.

On motion by Mr. Grinstead, seconded by Mr. Nipper, the board voted to approve a letter of request for continued approval of waiver of Pre-Labor Day opening requirements for the 2004-2005 school year.

On motion by Mr. Catron, seconded by Mrs. Clark, the board voted to approve a field trip for Saltville Elementary School's grades 3-5 to attend a National Symphony Orchestra concert at Freedom Hall in Johnson City, Tennessee, on Wednesday, April 21, 2004.

On motion by Mr. Grinstead, seconded by Mrs. Clark, the board voted to approve a field trip for Marion Intermediate School's third grade to visit the Knoxville Zoo in Knoxville, Tennessee. The classes will be divided into two groups. One group will go on Friday, April 16, and the second group will go on Friday, April 23, 2004.

The board heard a request from Allen Abel, Assistant Superintendent for Instruction, for a waiver of the verified credit requirements for a student seeking a standard diploma. On motion by Mr. Catron, seconded by Mr. Nipper, the board voted to approve the waiver.

The board considered a request to replace some windows and upgrade the heating units and lighting in Chilhowie Elementary School's gymnasium using available Literary Loan Funds. Mr. Sullivan is to bring back three proposals at the next meeting.

On motion by Mr. Grinstead, seconded by Mr. Catron, the January payroll, paid January 30, 2004, checks #41997-42144, was approved.

On motion by Mr. Catron, seconded by Mr. Nipper, current invoices in the amount of $524,256.62 from the County School Operating Fund were ordered paid, the same to be listed in the warrant register.

On motion by Mr. Catron, seconded by Mr. Grinstead, current invoices in the amount of $153,517.00 from the County School Debt and Capital Outlay Fund were ordered paid, the same to be listed in the warrant register.

On motion by Mr. Grinstead, seconded by Mr. Catron, current invoices for utility payments made prior to the February 9, 2004, board meeting in the amount of $32,254.32 from the County School Operating Fund were approved, the same to be listed in the January warrant register.

The board finalized plans to attend the VSBA orientation for new board members, superintendents, chairmen, and vice-chairmen to be held in Richmond on Thursday, February 19, 2004. They discussed plans to attend the 2004 VSBA Southwest Regional Forum at the Mountain Empire Community College on Monday, April 26, 2004.

Pursuant to 2.1-344(A) of the Virginia Freedom of Information Act, on motion by Mrs. Clark, seconded by Mr. Doane, the board voted to convene a closed meeting for the purpose of discussing the following specific matters: personnel issues as authorized by 2.1-344(A)(1) of the Code of Virginia.

On motion by Mr. Grinstead, seconded by Mrs. Clark, the board returned to the open meeting.

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act:

WHEREAS, 2.1-344(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia law;

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member's knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE:

Yes: 7 No: 0

On motion by Mr. Doane, seconded by Mrs. Clark, the board voted to accept the resignations of Reva Rhea, Reading Specialist at Chilhowie Elementary School; Carole K. Greer, Reading Specialist for Sugar Grove Combined School and Rich Valley Elementary School; and James D. Morris, a teacher at Marion Senior High School.

On motion by Mr. Doane, seconded by Mr. Grinstead, the board voted to hire Linda Storie as a special education aide at Atkins Elementary School for the remainder of this school year.

On motion by Mr. Doane, seconded by Mr. Grinstead, the board voted to hire Roslyn E. Graham as a special education aide at Marion Primary School for the remainder of this school year.

On motion by Mr. Doane, seconded by Mr. Catron, the board voted to hire Debbie Selecman as a special education aide at Saltville Elementary School for the remainder of this school year. She will be replacing an aide that will be retiring.

On motion by Mr. Doane, seconded by Mr. Grinstead, the board voted to hire Gabriel D. Long as a health and physical education teacher at Marion Senior High School.

On motion by Mr. Doane, seconded by Mr. Catron, the board voted to hire Andy Rhudy as a wrestling coach and Bill Clear as a boys' track coach at Chilhowie Middle School.

On motion by Mr. Catron, seconded by Mr. Doane, the meeting was then adjourned.