January 8, 2018 Smyth County School Board Meeting

The Smyth County School Board met today in a regular meeting at 5:00 p.m., in the board meeting room, 121 Bagley Circle, Suite 300, Marion, Virginia.

CALL TO ORDER

Chairman Jesse Choate called the meeting to order and welcomed everyone.

The roll was called by the Clerk, and the following members were present: Mac Buchanan, Jesse Choate, Roger Frye, Paul Grinstead, Susan Williams, Todd Williams, and Bill Veselik.

ORGANIZE THE SCHOOL BOARD FOR 2018

Dr. Dennis Carter presided for the election of a chairperson. On motion by Dr. Grinstead, seconded by Mr. Veselik, by 6-0 vote, the Board reappointed Jesse Choate as the chairman for the 2018 calendar year. Mr. Choate abstained.

Mr. Choate asked for nominations for vice-chairperson. Dr. Grinstead nominated Mr. Buchanan and Mrs. Williams requested that she be appointed for another term. On motion by Dr. Grinstead, seconded by Mr. Veselik, nominations ceased. By 3-2 vote, the Board reappointed Susan Williams as the vice-chairperson for the 2018 calendar year. Mr. Frye and Mr. Choate abstained.

On motion by Dr. Grinstead, seconded by Mr. Veselik, by 7-0 vote, the Board reappointed Tara Pruitt as the Clerk of the School Board for the 2018 calendar year.

On motion by Mr. Veselik, seconded by Dr. Grinstead, by 7-0 vote, the Board set the meeting time of the school board meetings for the second Monday of each month at 5:00 P.M., at the Smyth County School Board Office. The Board will continue to meet twice a year in other areas of the county on a rotation basis with one meeting scheduled on Monday, April 9, 2018 at Chilhowie Middle School and one meeting scheduled on Monday, October 8, 2018 at Northwood High School.

On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the Board approved the 2018 School Board Committee Assignments with the discussed changes.

On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the Board approved the payment of salaries on the last banking day of each month except for the month of December. For December, payment will be made on the last school day scheduled prior to the holiday break.

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following attorneys/law firms for legal counsel for the Board: VSBA Legal Services, Reed Smith, and The Education Law Group of Timberlake, Smith, Thomas, and Moses, PC for 2018.

On motion by Dr. Grinstead, seconded by Mr. Veselik, by 7-0 vote, the Board authorized Chris Ballenger to preside at meetings of the Smyth County School Board in the case of the Superintendent’s absence or inability to attend.

CLOSED SESSION

Pursuant to § 2.2-3711 of the Virginia Freedom of Information Act, on motion by Mr. Veselik, seconded by Dr. Grinstead, by 7-0 vote, a closed meeting was declared for the purpose of discussing the following: Personnel–Retirements, resignations, transfers, hires, and other personnel discussions, as authorized by § 2.2-3711(A)(1) of the Code of Virginia and discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the School Board, as authorized by § 2.2-3711(A)(3).

On motion by Dr. Grinstead, seconded by Mr. Veselik, by 7-0 vote, closed session ended.

CERTIFICATION OF CLOSED MEETING

WHEREAS, the Smyth County School Board has convened a closed meeting on this date pursuant to an affirmative-recorded vote in accordance with the provision of the Virginia Freedom of Information Act; and

WHEREAS, 2.2-3712(D) of the Code of Virginia requires a certification by this school board that such closed meeting was conducted in conformity with Virginia Law:

NOW THEREFORE, BE IT RESOLVED, that the Smyth County School Board, by roll call, hereby certifies that, to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements by Virginia Law were discussed and (ii) only such public business as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered.

VOTE: Ayes: 7, Nays: 0.

CONSENT AGENDA

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the following items were approved.

PRESENTATIONS/RECOGNITIONS

Presentations and recognitions were postponed due to inclement weather.

PUBLIC COMMENT

There were no comments during public comment time.

PUBLIC HEARING—2018-2019 SCHOOL BOARD BUDGET—6:15 P.M.

Chairman Jesse Choate opened the Public Hearing to receive input on the 2018-2019 Smyth County School Board Budget.

No public signed up to speak.

Chairman Jesse Choate declared the Public Hearing closed.

SUPERINTENDENT’S REPORT

Julie Bear, Director of Finance, reviewed revenue, expenditure, and cash flow figures for the month of December 2017.

Chris Ballenger, Assistant Superintendent for Instruction, provided a Program of Studies revision update.

Dr. Carter provided an update from the budget committee.

Dr. Carter provided information pertaining to the upcoming Trauma and Resilience Training which will take place on January 30, 2018 from 2:00 to 4:00 p.m. at the Emory & Henry School of Health Sciences in Marion, VA. This free workshop is open to the public and is sponsored by Smyth County Schools.

Dr. Carter provided an update on facilities.

DISCUSSION TOPICS

Dr. Carter shared information on the following:

QUESTIONS/COMMENTS FROM BOARD MEMBERS

There were no questions or comments from Board members.

ACTION ITEMS–(MOTION REQUIRED)

The Board considered approving the following policy (first reading):

The Board considered approving the following policy revisions (first reading revision):

Approval of the policy/policy revisions was carried over until the next meeting.

The Board considered approving the VSBA Code of Conduct for School Board members. On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the code of conduct was approved and signed by all Board members.

The Board considered approving the VSBA Code of Conduct for the School Board Clerk. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the code of conduct was approved and signed by the Clerk, Board Chairman, and Superintendent.

The Board considered approving the Smyth County Schools Division Improvement Plan for 2018. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, the plan was approved.

The Board considered compensating a Chilhowie High School mathematics teacher for teaching a 4th block during 2nd semester. On motion by Dr. Grinstead, seconded by Mrs. Williams, by 7-0 vote, compensation was approved.

The Board considered scheduling a second Board meeting in January. On motion by Mr. Veselik, seconded by Mrs. Williams, by 7-0 vote, a called meeting was scheduled for January 24, 2018 at 5:00 p.m.

CLOSED SESSION ITEMS–(MOTION REQUIRED)

On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following retirement:

  • Tamra Peake as an Administrative Assistant at Marion Elementary School.
  • On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following resignation:

    On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following transfer:

    On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following hires, as recommended by the Superintendent:

    On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following coaching/extracurricular resignation:

    On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved the following coaching/extracurricular hires:

    On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved for Vincent Adams to receive compensation for teaching an additional section of math at Chilhowie High School during Spring 2018.

    On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved termination of employee Case# 2018-01.

    On motion by Mrs. Williams, seconded by Mr. Veselik, by 7-0 vote, the Board approved for Steve Sheets to receive compensation for opening the Agriculture Shop at Sugar Grove Elementary School for public use.

    ADJOURN

    On motion by Mr. Veselik, seconded by Mr. Buchanan, by 7-0 vote, the meeting was adjourned.